Organizational Setting and Reporting:
This position is located in the Human Resources Unit, under the Division for Operations, in Geneva, Switzerland.
Remuneration:
In accordance with the UN Rules and Regulations.
Accountabilities:
Under the supervision of the Senior Human Resources Specialist, the incumbent will perform the following tasks:
A. Preparation of HR-related surveys, statistics, and reports by:
Collecting data and preparing reports such as Regional and Gender Chart, statistics, and other substantive reports. Conducting data analysis in order to support projects and improve process efficiencies. Conducting research on various HR-related matters within and outside the UN system, and update procedure tables and databases. Maintaining staff list and filling system. Updating HR-related reports on UNITARnet.B. Contribution to the development of HR projects and automation tools by:
Collaborating across teams, geographies, and organizational levels to identify and translate business requirements into scalable automation solutions. Partnering closely with internal and external technical experts to implement innovative automation solutions to enhancing operational workflows and customer service. Supporting testing and validation of automation solutions, identifying problems and documenting the match against business requirements for quality and accuracy to ensure they meet UNITAR requirements. Assisting in end users training of automation solutions, including providing guidance, resources, and hands-on assistance as needed. Seeking ongoing support in production, including troubleshooting and issue resolution.C. Assist in the recruitment and contract management by:
Assisting in the management and continuous improvement of UNITAR e-Recruitment tool, identifying gaps and providing suggestions to ensure alignment with recruitment policies. Assisting in recruitment process as requested by supervisor. Reviewing requests, preparing contracts, and processing final evaluation for Consultants, Individual Contractors, Trainees, and Collaborators in accordance with UNITAR rules and regulations. Providing support in the insurance enrollment process for SSA contractors, Trainees and Collaborators, including data collecting and analysis, and coordinating with relevant Programme Units or insurance providers to ensure timely and accurate coverage. Responding to queries and advising Managers and Programme Units' Focal Points to ensure that contracts are issued in accordance with UN/UNITAR rules and procedures.D. Assist in the HR administration by:
Performing a variety of office administrative functions (preparing attestations and MEMOs, managing official correspondence, etc.) to ensure efficient day-to-day operational support. Performing other duties as required.Work implies frequent interaction with: Staff at large, Managers, Directors Applicants/General Public Human Resources Officers/Administrative Officers in the UN Secretariat Counterparts in other UN agencies/Service providers Missions Results expected: Applies knowledge with respect to the full range of human resource management activities of the Unit. Adheres to applicable UN/UNITAR guidelines, policies and procedures while undertaking these duties. Competencies: Professionalism: Knowledge of Organizationโs human resources policies, procedures and practices, and ability to apply them in an organizational setting; strong data analysis skills, ability to identify issues, formulate opinions, make conclusions and recommendations; demonstrated use of initiative and ability to make appropriate linkage in work requirements and anticipate next steps; shows pride in work and in achievements; demonstrates professional competence of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Respect for Diversity: Works effectively with people from all backgrounds; treats all people with dignity and respect; treats men and women equally; shows respect for and understanding of diverse points of view and demonstrates this understanding in daily work and decision-making; examines own biases and behaviors to avoid stereotypical responses; does not discriminate against any individual or group. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently; handles a large volume of work in an efficient and timely manner. Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibilities for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Client Orientation: Considers all those to whom services are provided to be โclientsโ and seeks to see things from clientsโ point of view; establishes and maintains productive relations with clients by gaining their trust and respect; identifies clientsโ needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks in projects; meets deadlines for delivery of products or services to clients. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing othersโ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; share credits for team accomplishments and accepts joint responsibility for team shortcomings. Commitment to continuous learning: Keeps abreast of new developments in own field; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve. Technological awareness: Proficiency in various office applications; keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.