Organizational Context
The IFRC is led by its Secretary General, and has its headquarters in Geneva, Switzerland. The headquarters is organized into three main divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.
The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. The IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.
The Global Strategic Planning and Reporting Centre is part of the Strategic Planning Department, which is part of the Office of the Secretary General and aims to bring the IFRC planning process to the next level, with a greater focus on membership-wide planning, monitoring and reporting, high-level objectives and contextual analysis. It also supports the IFRC leadership to develop and foster new proposals and initiatives to promote the IFRC network.
The Strategic Planning Department oversees a country-level planning process called โUnified Planningโ, bringing together ongoing emergency operations and longer-term work, and based on a Federation-wide planning approach. Federation-wide country plans are elaborated at country level in the four IFRC official languages, and with formats suiting the needs of the relevant National Society. Internal Federation-wide reporting on the country plans follows IFRC standard reporting timeframes, i.e. a mid-year report (January to June) and an annual report (January to December). These plans and reports are accessible to the IFRC network only. For donors and the general public, more standard and coherent versions of the plans and reports are produced centrally and contain the needed information to attract funding at country-level. In this connection, the Global Strategic Planning and Reporting Centre (also referred to as the Global Reporting Centre) was established in late 2023, in New Delhi, India to produce the IFRC network country plans and standard narrative reports against the plans.
This position is located in New Delhi, India.
Job Purpose
The Data and Design Support Assistant of the Global Strategic Planning and Reporting Centre is responsible for the following:
- Support the data management process, including proper recording of final edits, data analysis and visualization of Federation-wide data to be incorporated into external versions of the country unified plans and reports
- Design and layout support in reference to documents produced by the centre
- Content and coordination support in accordance with requirements outlined by the centreโs lead
- Any other support required by the Global Reporting Centre, and as assigned by the centreโs lead or team member deputizing for the lead
The Data and Design Support Assistant reports to the Lead of the Global Strategic Planning and Reporting Centre. The Assistant will have a technical management line to the IFRC Manager, Federation-wide Data Systems, based in Geneva, in reference to data analysis and visualization responsibilities.
Job Duties and Responsibilities
- Data management, analysis and visualization for external plans and reports
- Data consolidation: Extract key annual/semi-annual datasets from IFRC financial systems, and Country level National Society data collection forms and consolidate to provide a summary Federation-wide overview and analysis.
- Data quality assurance: Engage with relevant stakeholders to ensure that the quality and coverage of Federation-wide data is complete and accurate, incorporating all datasets from IFRC and National Societies.
- Data analysis and visualization: Propose and prepare summaries and data visualizations to provide a clear Federation-wide overview, accurately managing and presenting overlaps in data, particularly financial coverage and gaps.
- Communication/Coordination: Liaise with colleagues within the IFRC secretariat in Geneva and in regional offices as needed and in particular with the Federation-wide Data Collection and Analysis Officer in Geneva to ensure alignment and proper data management process.
- Design and layout support
- Provide design and layout support for plans, reports and other materials produced by the centre, in close coordination and consultation with the centreโs Design Officer. The support includes adjusting the layout and style of plans and reports to meet the standards set by the IFRC.
- Keep the Global Strategic Planning and Reporting Centre Lead up to date, listening to and acting on feedback, and explaining the rationale behind graphic design decisions.
- Content and coordination support
- Provide research support in reference to documents produced by the centre, working in close consultation and coordination with the centreโs lead or reporting officers. This includes updating sources and research on the joint situational analysis and thematic analyses in the documents.
Job Duties and Responsibilities (continued)
Teamwork
Work as part of a dynamic team comprising the Global Strategic Planning and Reporting Centre, understand and show interest for the work of the reporting officers and design officer, as well as the nature of the IFRC network action Coordinate and consult closely with the team Show flexibility and adaptability in reference to multiple adjustments and changes to work produced, and upon the request of the centreโs lead and according to decisions taken in Geneva Be ready to multitask, depending on need, and adapt to evolving requirementsBe willing to contribute, learn and grow as a team member
Education
* Undergraduate degree/advanced degree in data science, information management,
econometrics or statistics
* Degree in graphic design or Art school specialized in design and branding
Experience
* Experience in working with data, with solid knowledge of reading and extracting data from financial and other reports for data analysis and/or visualization
* Familiarity with IFRC financial systems
* Minimum 2 years of working experience in graphic design and layout
* Experience in other fields related to design (production, photo, web, video)
* Demonstrated experience in report design
* Experience of working in the non-profit, humanitarian or development sectors
* Red Cross Red Crescent Movement experience is mandatorily required.
Knowledge, Skills and Languages
Mandatory Requirement :
* Proficiency in querying and manipulating raw datasets for analysis using Power Query (M) / Tableau Prep Builder, SQL, Python, or R
* Advanced skills in computer software (Windows, word processing, PowerPoint, spreadsheets)
* Able to work independently and as part of the team
* Ability to work in a multicultural environment
* Demonstrated focus on quality and standards
* Creative ability to produce high level design
* Documentation preparation/presentation and computer-based production skills
* Fluently spoken and written English
Preferable requirements:
* Proven experience with data visualization tools, particularly Power BI and Tableau
* Previous experience in data extraction via the use of APIs
* Understanding of database structures, ETL development and automation
* Experience using Python, DAX, R, or Stata (scripting, analysis, and/or development) and collaborative platform (GitHub, Gitlab)
* Advanced Experience with Microsoft Power Platform
* Advanced technical competence in layout software
* Good command of another IFRC official language (French, Spanish or Arabic)
Good command of another IFRC official language (French, Spanish or Arabic)
Competencies, Values and Comments
* Core competencies: Communications, Collaboration & Teamwork, Judgement &
Decision, National Society & Customer Relations, Creativity & Innovation, Building
Trust.
* Values: Respect for Diversity, Integrity, Professionalism, Accountability