Assistant Archives Officer

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

This post is a limited-term fixed-term post.

1.     Organizational Context

a.    Organizational Setting

The post is located in the Records and Archives Section of the Knowledge Management and General Services Division in the Administration, Finance and Management Sector. The Section is responsible for the development and implementation of policies, procedures and best practices for the management of WIPO's organizational records and archives. The Section also contributes to the delivery of integrated strategies for knowledge management and enterprise content management to support business needs and knowledge sharing.

b.    Purpose Statement

The Assistant Archives Officer contributes to the development and implementation of archival management policies and procedures to ensure the integrity, authenticity and accessibility of WIPO’s archives. S/he assists with the daily operations of the WIPO Archives by accessioning and processing archival records, handling reference requests, digitizing selected archival collections, and promoting archival services throughout the Organization. Additionally, the Assistant Archives Officer participates in support activities related to physical records management and contributes to developing solutions for the long-term preservation of digital archives.

c.    Reporting Lines

The incumbent works under the overall supervision of the Head, Records and Archives Section and direct supervision of the Archives Management Officer.

2.      Duties and Responsibilities

The incumbent will perform the following principal duties:

a.   Identify and access archival records into the WIPO Archives according to approved policies and procedures.

b.   Appraise, arrange and describe archival records in accordance with international standards (e.g., ISAD(G)) and best practices.

c.   Perform rehousing and basic preservation treatments of archival materials.

d.   Create finding aids.

e.   Contribute to the development and maintenance of archival management systems.

f.    Respond to reference and records retrieval requests according to internally defined guidelines.

g.   Digitize selected archival collections and support digital preservation activities.

h.   Contribute to the development and implementation of new tools and technologies related to archives.

i.    Advise and support WIPO staff members on archival policies and practices.

j.    Participate in outreach activities to promote WIPO Archives.

k.   Assist with physical records inventory, transfer and destruction activities.

l.    Participate in projects as required.

m.  Perform other related duties as required.

3.      Requirements