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Job Summary
Under the general supervision of the Section Chief, Information Governance and Preservation (IGP), the Archives/Records Analyst delivers services and performs daily operations utilizing a range of resources, tools, and systems. The role is technically focused, requiring the application of established archives and records management techniques and procedures. The Archives/Records Analyst collaborates with Archives/Records Team Leads and Senior Officers to enhance records and archives management within departments and divisions, offering guidance to departmental staff and implementing agreed-upon systems and procedures. Additionally, the role involves providing support and training to staff on records management and archival practices, including the effective use of the Fundโs document management system and other related systems.
Reporting Lines
The Archives/Records Analyst will report to the Chief of Section, Information Governance and Preservation (IGP) and work closely with the records management and archives teams leads to achieve the Sectionsโ objectives.
Major Duties and Responsibilities
Records Management Responsibilities
The Archives/Records Analyst is expected to:
Support the development and implementation of file plans, records retention, and disposal schedules, ensuring compliance with organizational policies and legal requirements.
Provide ongoing support and complex troubleshooting for users of specialized services and automated systems.
Manage the transfer of semi-active records; coordinate daily operations in relation to the storage of, and access to, semi-active records; and ensure the accuracy and completeness of information about transfers.
Assist with the physical maintenance of IMF records in the document management repository and off-site storage facility.
Assist with the management of a Vital Records database and coordinate the collection and transfer of Vital Records to offsite storage.
Support the use of the Fundโs document management system daily, including security and access rights, and provide training to system users.
Archives Management Responsibilities:
The Archives/Records Analyst is expected to:
Assist in the preservation of archival materials, including conducting conservation assessments and implementing preservation measures.
Support the appraisal, accessioning, arrangement, transfer, description and providing access to archival records, including the declassification of sensitive information in the archives.
Implement routine procedures for the capture and long-term preservation of records in all formats.
Facilitate access to archival materials for internal and external users, including responding to research requests and assisting with retrievals.
Maintain detailed archival records, including metadata, finding aids, and catalog entries.
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