THE ORGANIZATIONAL SETTING
The Air Navigation Bureau (ANB) in ICAO is responsible for providing technical guidance to the Air Navigation Commission (ANC), the Council, and the Assembly. ANB provides technical expertise in aviation-related disciplines to States, industry and all elements of the Organization. The Bureau is also responsible for maintaining and implementing the Global Aviation Safety Plan (GASP) and Global Air Navigation Plan (GANP), including its aviation system block upgrades as well as producing yearly safety and air navigation status reports.ย Theย Bureauย developsย technicalย studiesย andย proposalsย forย Standardsย andย Recommendedย Practicesย (SARPs),ย andย Procedures for Air Navigation Services (PANS) for further processing by the governing bodies of ICAO. The Bureau also develops related procedures and guidance material. The Bureau also manages the ICAO Universal Safety Oversight Audit Programme (USOAP) that monitors all Member States on a continuous basis.
Theย Integratedย Planningย Unitย (IPU) servesย asย theย administrator of theย completeย airย navigationย workย programmeย of theย ANB, therefore servingย asย theย focalย pointย forย allย itsย changes,ย includingย thoseย thatย relateย toย theย preparationย ofย theย draftย budgetย relatedย to theย safetyย and air navigation Strategic Objectives of the Organization.
The incumbent will report to the Chief, IPU and is primarily responsible for timely provision of transcription services for meetings of the Air Navigation Commission.
ย
Supports the provision of transcription services for meetings of the Air Navigation Commissionย (ANC), achieving results such as:
Prepare in a timely manner verbatim transcripts for the Air Navigation Commission (ANC) meetings, as well as for other related ad hoc meetings as assigned. Demonstrate an ability to transcribe ANC meetings simultaneously while assessing competing demands and priorities. Ensure verbatim transcripts are prepared and available in a timely manner to the Precis Officer / Precis Writer, IPU in order to help verify the accuracy of actions and decisions taken by the ANC and subsequently in the preparation of ANC minutes (AN-MINs). Respond adequately in the provision of transcription services to meet the needs of prรฉcis-writers who are on the roster and responsible for covering meetings of the ANC. Monitor the electronic digital recording system used to record meetings of the ANC to ensure the highest quality of transcription service provision and liaise directly with colleagues in the Administration and Services Bureau (ADB) to resolve any related technological access issues. Function 2 (incl. Expected results):ยProvides support to the administrative work related to the Air Navigation Commissionย (ANC), achieving results such as:
Prepare the necessary correspondence in relation to ANB and ANC requests, together with the Programme Assistant, IPU.ย Support the maintenance of ANC-related administrative documentation. Submit documentation through the necessary channels (i.e. gDoc) for allocation of jobs and further processing.ย Function 3 (incl. Expected results):ยPerforms other related duties as assigned. ย QUALIFICATIONS AND EXPERIENCE
Educational background
Essential
Desirable
Completion of advanced training in secretarial responsibilitiesย Professional experience and Knowledge
Essential
At least five (5) yearsโ experience in administrative work.Desirable
Typing experience that involves transcribing accurately and rapidly at the rate of at least 60 words per minimum in English.ย Language Skills
Essential
Fluent reading, writing and speaking abilities in English.ยDesirable
Knowledge of any other languages of the Organization (Arabic, Chinese, French, Russian, Spanish).ยย CONDITIONS OF EMPLOYMENT
It should be noted that this consultancy is to be filled for an initial period of eleven (11) months with a possibility of an extension. This is a full-time position.
Please note that the daily rate for Band A varies from CA$186 to $248.
ย HOW TO APPLY Interested candidates must complete an on-line application form. To apply, please visit ICAO's e-Recruitment website at:ย ICAO Career Website
ย NOTICE TO CANDIDATES ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.