AIR OPERATIONS ASSISTANT ( Airfield-Air Terminal Unit)

Org. Setting and ReportingThe temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The incumbent will perform the following main duties. 1. Provision of air transport services in support of activities of a field mission in accordance with the functional responsibilities of the Airfields/Air Terminals Unit. 2. Participation in the development of the field mission aviation standard operating procedures. 3. Participation in the development of budget proposals for air transport services within a field mission. 4. Participation in the training activities to enhance the capacity of international and national staff members. The temporary position is based in Port au Prince and is located in the Air Operations Unit of the Office of the Chief Service Delivery and reports to the Chief of Unit, Air Operations or his/her designate. ResponsibilitiesWithin delegated authority, the Air Operations Assistant, FS-5 will be responsible for the following duties: Airfields/Air Terminals Unit duties: • Coordinates the provision of reliable, cost effective and efficient ground handling support (including emergency crash and rescue support) to the air operations activities of a field mission. • Coordinates the Foreign Object Debris (FOD) activities at airfields and air terminals. • Coordinates the aviation security activities related to operations at airfields/air terminals used for UN air operations. • Participates in the integrated search and rescue operations for the UN air assets and other aircraft upon request and coordinates the availability and operational readiness of the required personnel and equipment. • Verifies that airfields/air terminals and landing sites are equipped for UN air operations in accordance with the requirements of the DOS Aviation Manual and UN AVSTADS. • Participates in the coordination of the aviation infrastructure rehabilitation projects with the civil and military aviation authorities of a host country. • Participates in the development of technical specifications for goods and services, provides inputs to the responses to bids and technical evaluations to ensure that vendor's proposals meet technical requirements. • Participates in the coordination of the requisition process with purchasing authorities. Monitors contracts for the provision of ground handling support and participates in the evaluation of vendor's performance in coordination with the Contracts Management Unit and/or the Procurement Section. • Conducts inventories and physical annual checks of relevant aviation equipment. • Conducts the aviation risk management for UN aviation activities in accordance with the established procedures. • Monitors utilization of UN air assets and analyzes the statistical data obtained. • Maintains the electronic databases in accordance with the established procedures and deadlines. • Briefs aircrews on UN policies, aviation safety requirements and the latest applicable aviation standard operating procedures. • Monitors that appropriate reference documents are current, readily available and accessible to all aircrew members and aviation personnel. • Analyzes, in coordination with the Aviation Safety Unit/Section, the aviation safety reports, identifies necessary corrective and preventive measures and informs the Officer on the required actions. • Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on aviation matters. • Participates in the development of the standard operating procedures for the related aviation processes. • Participates in the development of budget proposals for the mission's air transport operations. • Participates in the development of the detailed Mission's Statement of Requirements to UNHQ for aircraft acquisition. • Provides inputs to the responses to UNHQ during aircraft technical evaluations to ensure that vendor's proposals meet technical requirements. • Participates in the preparation of operational plans, performance reports, and responses to internal and external audit observations. • Performs other related duties as required. CompetenciesProfessionalism: Knowledge of diverse aviation operations. Knowledge of aviation industry procurement and logistics processes. Knowledge of institutional mandates, ICAO Standards and Recommended Practices and Annexes of the Chicago Convention, policies and guidelines pertaining to air transport operations and related matters. Ability to review alternative options and select most effective and cost-efficient mode of transport of equipment, supplies and personnel. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. EducationHigh school diploma or equivalent is required. Job - Specific QualificationTraining and certification as a Commercial or Private Pilot, or a Flight Operations Officer/Flight Dispatcher, or an Aircraft Maintenance Technician, or a Ground Operations Officer, or an equivalent military qualification is required. Training in quality management is desirable. . Knowledge in the use of ICAO standards and recommended practices is required. Work ExperienceA minimum of eight (8) years of progressively responsible experience in air transport operations or aviation safety is required. Experience in the use of ICAO standards and recommended practices is required. Experience in aircraft operation and aircraft contract management is required. Experience in international operations in a post conflict environment is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).