Administrative Clerk

OVERVIEW

Parent Sector : Sector For Administration and Management (ADM)

Duty Station: Kingston

Classification of duty station: [[filter12]]

Standard Duration of Assignement : [[filter13]]

Job Family: Administration

Type of contract : Non Staff

Level : Level 2

Duration of contract : 2 years, renewable

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 08.04.2024

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority of the Director of the UNESCO Office for the Caribbean and the direct supervision of the Administrative Officer, the contract holder shall perform the following duties:

Long Description

1. Manage the dispatch of the mails and other documents including those to be sent via the Diplomatic Pouch and other courier service providers;

2. Maintain a current filing system for correspondence and courier received by the Office upon being dated and handed over by the person at the reception desk;

3. Assist the Administrative unit in responding to job application correspondence and filing candidate submissions or any other relevant correspondence;

4. Prepare and follow-up GCT returns;

5. Assist in the creation of Administrative unit contracts and other written/typed material;

6. Follow-up on scheduling the use of the conference room for meetings;

7. Assist the administration with duties including preparation of payments of Office utilities, recurring monthly payments and payments under the responsibility of administration;

8. Follow up with supplies for monthly bills not received;

9. Manage the Office supplies, such as drinking water and kitchen supplies and ensure that quantities are at adequate / optimal levels;

10. Ensure proper maintenance of the Office premises and related security matters; log and follow up with maintenance issues such as room temperature, leaks, electrical matters, etc. and log these service requests as needed and interventions;

11. Provide hospitability services for meeting held at the Office and organize Office get togethers;

12. Perform any other duties as may be required by the Director or the Supervisor.

Long Description

Long Description

COMPETENCIES (Core / Managerial) Accountability (C)Communication (C)Innovation (C)Knowledge sharing and continuous improvement (C)Planning and organizing (C)Results focus (C)Teamwork (C)

- For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

Education

• High school diploma or equivalent certificate.

  Work Experience

  • Minimum 2 years' work experience in the field of administration.
  • Proven record of working well within a team.
  • Proven record of excellent communication skills.

    Language

    • Excellent knowledge of English.

      DESIRABLE QUALIFICATIONS

      • Ability to accommodate and work well in a multi-cultural environment.

        APPLICATION PROCESS

        Applications will be reviewed upon closure of the vacancy notice and candidates who have submitted applications which are suitable for the position will be considered. The type of post being recruited is a service contract of level SC3, SB2 on the previous UNDP service contract salary scale.

        SELECTION AND RECRUITMENT PROCESS

        Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

        The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

        UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

        Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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        UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

        UNESCO does not charge a fee at any stage of the recruitment process.