UNICEF works in over 190 countries and territories to save childrenโs lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.
At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job โ it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.
Visit our website to learn more about what we do at UNICEF.
For every child, opportunity
In Honduras, UNICEF supports the creation and development of national programs and policies for children.
The promotion and fulfillment of these rights are related to womenยดs rights, which is why UNICEF also works to promote their equality, free from all types of discrimination.
UNICEF works with the State, civil society organizations, the private sector, churches, and the media, among others, to promote national and international commitments that the principles enunciated in the Convention become a reality.
UNICEF's budget depends entirely on voluntary funds. States provide two-thirds of the resources; foundations, the private sector, other private entities and some six million individual donors provide the rest.
UNICEF was created in 1946 by the United Nations to help the children of Europe who suffered the severe consequences of World War II.
Forย information of the work of our organization in Honduras, pleaseย visit our website: UNICEF Hondurasย ย
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How can you make a difference?ย
Under the supervision and guidance of the supervisor, the Administrative Assistant is responsible for executing a broad variety of routine tasks and some specialized for the respective section, requiring thorough knowledge of UNICEF administrative procedures, processes and policies.
Key functions, accountabilities and related duties/tasks
Human Resources
Drafts vacancy announcements for positions within his/her office for review by supervisor to help attract ideal candidates. Ensures timely and efficient screening of applications for minimum eligibility, taking into account qualifications, competencies, and post requirements. Liaises with candidates in the various stages of the recruitment process. Coordinates the scheduling of interviews and technical assessments. Records and maintains recruitment files, ensuring all necessary documentation has been prepared. Monitors life-cycle of recruitment process to update supervisor as necessary.Procurement
Support market research in relevant areas for UNICEF and assist in gathering evidence on the best approaches to sustainable and best value for money procurement. Liaise with colleagues from respective programme sections in planning procurement and contracting initiatives, supporting development of relevant specifications, terms of reference, and logistics arrangements and timelines. From lessons learnt, contribute with good practices to strengthen sustainability of supply chains. Prepares documentation for the establishment of Long Term Arrangements (LTAs) and act on specific procurement requisitions as might be required. Prepare and process Request for Quotations (RFQs), Invitations to Bid (ITBs) and Requests for Proposals (RFPs), as might be requested by the Supervisor. Assists with bid openings, and technical and financial analysis of offers as might be required. Conduct clarifications with suppliers. Prepare requests for award including submissions to Contract Review Committee. Prepare purchase orders and contracts in SAP (ERP โ Enterprise Resource Planning system), and submit for relevant approvals, ensuring completeness of documentation in UNICEF systems. Keep stakeholders/partners informed on the progress of procurement processes. Liaise with suppliers, ensuring timely follow-up on delivery schedules Implement appropriate vendor management practices e.g. supply performance reviews. Conduct local market surveys on ongoing and regular basis for identification of potential suppliers to procure the goods and services at competitive costs.Travel
ย Provides travel assistance to staff members in section for travel arrangements and entitlements based on the organizationโs rules and policies. Liaises with relevant travel focal points to ensure that the organization obtains the best service and price for all travel. Briefs/de-briefs staff members on issues relating to related administrative matters such as visas, security clearance, and documentation procedures.ย Extracts, inputs, maintains, and verifies correctness of travel records in the organizationโs travel system to ensure accurate transactions related to travel costs and staff travel. Assists in the preparation of budgets on travel costs and maintain travel plan and budgetary control records. Monitors travel certification and report back to the team.Supplies/Equipment
ย Supports management of administrative supplies, office equipment, and updating inventory of items. Monitors and supervises adequate and appropriate use of supplies. Ensures that services and maintenance of premises are in accordance with organizational standards. Arranges for the purchase and timely distribution of office suppliesAttendance
ย Maintains and updates a system which monitors the absence of staff.ย
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To qualify as an advocate for every child you will haveโฆ
Minimum requirements:
Education:ย Completion of secondary education is required, preferably supplemented by technical or university courses related to business administration, supply chain, contract/commercial law, or another relevant technical field. For this position, a bachelorโs degree from a recognized academic institution in a relevant field may replace three years of related work experience. Skills:ย Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required. Organizational, planning and prioritizing skills and abilities. Ability to deal patiently and tactfully with visitors. High sense of confidentiality, initiative and good judgment. Ability to work effectively with people of different national and cultural background. Ability to work in a team environment to achieve common goals and to provide guidance to more junior support staff Work Experience:ย A minimum of 5 years of relevant administrative and/or supply chain experience is required. Language Requirements:ย Fluency in Spanish and Proficiency in English is required.Desirables:
For every Child, you demonstrate...
UNICEFโs Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
The UNICEF competencies required for this post areโฆ
(1) Builds and maintains partnerships
(2) Demonstrates self-awareness and ethical awareness
(3) Drive to achieve results for impact
(4) Innovates and embraces change
(5) Manages ambiguity and complexity
(6) Thinks and acts strategically
(7) Works collaboratively with othersย
Familiarize yourself with our competency framework and its different levels.
UNICEF is here to serve the worldโs most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.
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Remarks:
As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
UNICEFโs active commitment to diversity and inclusion is critical to deliver the best results for children.ย
Government employees who are considered for employment with UNICEF are normally requiredย to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.ย
UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicantsโ bank account information.
UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.]
All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.
Additional information about working for UNICEF can be found here.