The Position:
Theย Administrative Assistant delivers quality administrativeย servicesย to internalย andย external clients, mastering all relevant rules, guidelines, processes and procedures.ย S/heย takesย a client-oriented results-focused approach,ย interpretingย the rules, procedures and guidelines, providingย supportย andย guidanceย to the Country Office and UNFPA-supported projects. S/heย supervises supportย staff as deemed necessary.
You will work in close collaboration with the operations and programmeย staffย in theย Countryย Office and Provincial Offices, and with the UN Common System working groups.
You will report directly to Operations Manager.
How you can make a difference:
UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organizationโs response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards and who will defend them courageously and with full conviction.
UNFPA is seeking candidates who transform, inspire, and deliver high-impact and sustained results and ensure effective external relations, communications, and partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results.
ย
Job Purpose:
Under the guidance of Operations Managerย andย overallย Supervisionย of theย Internationalย Operations Manager you will be responsible for delivering high quality supportย servicesย to officeย operations,ย performing a variety ofย standardย financeย andย administrative processes.
ย You will be expectedย to demonstrateย strong client and results orientation in service of the country programme.
You would be responsible for:
Administrative support to the Country Office and Sub Offices
Act as alternate focal point of travel agencies and ensureย thatย travelers' air tickets areย issuedย as per the UNFPAย guidelinesย in the absence of Administrative Associate. Act as alternate of the Admin Associate and in his/her absence and ensureย that theย Country Office Realย Estateย Management online systemย isย updated and certificates are prepared as per the UNFPA guidelines; Monitor the transport processes and fuel consumption; prepares and analyzes data related to fleet management. Provide protocol support, including the facilitation of visa requests, residence permits for international staff, consultants, and visitors, ensuring timely submission and follow-up with relevant government authorities. Support the processing of official correspondence and documentation related to customs clearance, registration, and accreditation of UN vehicles, staff, and assets.Finance support to the Country Office and Provincial Offices
Ensure preparation of cost-recovery bills for theย servicesย provided by UNFPA, follow up on cost recovery. Review and verify supporting documents for payments and financial reports. Process vouchers and ensure accuracy of transactions recorded in Quantum. Ensure proper calculation and processing of travel claims and staff overtime payments. Maintain an effective filing system for financial and administrative documentation. Verify and processes staff overtime payments; Ensure that proper filingย systemย for financeย recordsย and documents isย inย place.Knowledge building and knowledge sharing
Provide capacity building sessions to drivers for efficient and effective maintenance record of vehicles, log books and fuel consumption. Contribute to knowledge networks, communities of practice and attends the UN Common Systemย relevantย working group meetings. Carry out any other duties as may be required by UNFPA leadership.ย
Qualifications and Experience:ย
Education:
Completion of secondaryย levelย education required. Additional training/studiesย inย business administration, public administration, Finance and/or specialized certification in Accounting and Finance desirable.
Knowledge and Experience:
At least 5 years of relevant finance experience at the national or internationalย levelย is required. Experience in the usage of computers and office software packages (MS Word, Excel,ย etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Languages:
Fluency in English and Arabic
ย
Required Competencies:ย
Values:
Exemplifying integrity,ย Demonstrating commitment to UNFPA and the UN system,ย Embracing cultural diversity,ย Embracing changeย
Core Competencies:ย
Achieving results, Being accountable, Developing and applying professional expertise/business acumen, Thinking analytically and strategically, Working in teams/managing ourselves and our relationships,ย
Functional Competencies:
Operational Excellence ย Office supportCompensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - clickย hereย to learn more.
Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.ย
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.ย
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.