DUTY STATION
Geneva, Switzerland
COMMENCEMENT OF DUTY
To be determined NATURE OF APPOINTMENT
Fixed-term - 1 year
Organizational Unit
WMO-WHO Joint Climate Health Office, and Hydrological and Water Resources Services Section (HWR), Hydrology, Water and Cryosphere Division (HWC), (joint position)
Services Department WMO is committed to achieving diversity and a balanced workforce. Applications are welcome from qualified women and men, including those with disabilities. The statutory retirement age after 1 January 2014 is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered. DUTIES AND RESPONSIBILITIES
Under the direct supervision of the Chief of the WMO-WHO Joint Climate Health Office, and Chief of Hydrological and Water Resources Services Section, the Administrative Assistant supports the projects assigned to her/him on a day-to-day basis. The Administrative Assistant's prime responsibility is to ensure that the projects under her/his responsibility produce the results specified in the project documents, to the required standard of quality and within the specified constraints of time and cost.
The incumbent will perform the following duties:
(a) Create project management system for the assigned projects;
(b) Based on project plan, anticipate and prepare administrative processes related to upcoming IAs, LoAs, LoUs, and SSAs;
(c) Support general administrative steps in the startup of new grants and existing projects including prepare and monitor memos, support travel arrangements, support recruitment and onboarding process for new staff, support advertisement of consultancies, open calls, and tenders;
(d) Provide logistical and implementation assistance for project activities, such as organization and tracking of mission;
(e) Track of financial statements of expenditures and follow-up with the WMO partners, as needed;
(f) Assist with general correspondence including Invitation letters for meeting, etc.;
(g) Carry out other relevant duties as required. QUALIFICATIONS
Education
A high school diploma is required. A certificate or degree in administration or project management is a plus.
Experience
Minimum 5 years of experience in administrative services, modern IT, finance, travel, procurement, meeting arrangements. Previous project management experience, and UN experience would be an advantage.
Other requirements
- Excellent knowledge of Microsoft 365 applications (Word, Excel, PowerPoint, Teams, Outlook, SharePoint) and necessary IT skills to create an internal project management system.
- Sense of integrity, responsibility, maturity of judgement, initiative and creativity.
- Excellent analytical, problem-solving, communication, presentation and interpersonal skills.
- Demonstrated ability to plan, organize and manage multiple workloads.
- Ability to work in a multicultural environment and to foster diversity and team spirit.
- Perfect adherence to UN values and WMO Code of Ethics.
Languages
Excellent knowledge of English (both oral and written). Knowledge of other official languages of the Organization would be an advantage.
(Note: The official languages of the Organization are Arabic, Chinese, English, French, Russian and Spanish.) This post is funded by extra-budgetary funds and the possibility of renewal subject to the availability of funds and pending satisfactory performance after an initial probationary period of six months which can be extended up to a maximum of one years. SALARY Annual net base salary on initial appointment and after deduction for staff assessment is: 79,366 CHF Additional Information:
Applications should be made online through the WMO e-recruitment system at https://erecruit.wmo.int/public.
Do not send your application via multiple routes. Only applicants in whom WMO has a further interest will be contacted. Shortlisted candidates may be required to sit a written test and/or an interview. Date of issue of vacancy notice: 11 April 2025
