Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
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- Assist in verification of invoices and preparation of all cash payments for utilities, office equipment and supplies, printing, and other contracts, services or running expenses.ย
- Act as cash custodian.ย Process cash payments and assist in safeguarding of the Mission petty cash. Perform cash count, issue cash certificates and assist to reconcile the Mission petty cash with PRISM.
- Assist in handling daily local bank operations in terms of preparing the payment orders, where needed, cash withdrawals and other relevant forms ensuring compliance with the local banking and IOM procedures, along with proper documentation support to duly authorized vouchers.
- Assist with Travel Expenses settlements in accordance with IOM travel rules and regulations. Ensure proper supporting documentation is enclosed.
- Respond or draft responses to standard/routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports.
- Make travel and hotel arrangements and prepare travel authorizations/claims for staff as required.
- Maintain an accurate filing system of the project financial documentation in order the files are updated, complete and safeguarded.
- Photocopy and scan vouchers and other supporting documents as required.
- Register and follow up all incoming invoices and other financial documents/payments.
- Prepare Purchase Orders/contracts and ensure all approvals are obtained. Deliver the Purchase Orders to the suppliers and obtain their signature on the same.
- Perform timely update and correctly enter all related data of purchases into PRISM. Make sure all purchased assets are properly recorded into PRISM. Update the inventory system and label office assets and to complete physical inventory on yearly basis.ย
- Perform other duties as required Education
- High school diploma with four years of relevant experience; or,
- Bachelorโs degree in Business Administration or related fields from an accredited institution with two years of relevant professional experience.Accredited Universities are those listed in the UNESCO World Higher Education Database.ย Experience
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; SAP-ERP
- Attention to detail, ability to organize paperwork in a methodical way
- Discreet, details and clients-oriented, patient and willingness to learn new things; and,
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.ย ย Languages
- English language is requiredย IOMโs official languages are English, French and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.ย Required Competenciesย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process.ย Values - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.