Administration Officer. New York. Posting Date: 05/22/2025. Deadline: 06/04/2025
Role Title: Administrative Officer
Contract Type: Fixed Term 1 year
Reporting To: Director, Higher Education
Program/Department/Unit Name: Office of the Chair
Location: New York
Team Name: Higher Education
Some of the responsibilities of the Admin Officer include grant administration, events management, schedule management, preparing briefing materials, presentations, contracts administration.
Key responsibilities
Manage a wide range of administrative tasks, including events management and logistics support
Support staff in the grant-making process, communicate with grantees on the proposal submission process, assist with grant record preparation for compliance, monitor grant making processes, payments and timely reporting.
Support senior staff in the higher education team and the Office of the Chair with administrative functions, including coordinating schedules, planning complex stakeholder meetings/events, and researching/arranging logistics
Serve as a communications liaison between the senior staff in the Office of the Chair and Office of the President, and the OSF Network as a whole, especially regarding operations, exercising considerable discretion and working under limited supervision
Generate and prepare a variety of materials in advance of routine and special engagements, preparing briefing materials, presentations, and reports as needed
Take notes in meetings and support project management as required
Process and oversee progress of consultant contracts
Contribute to budget preparation, implementation, and monitoring
The ideal candidate
Multiple years of complex administrative/operational experience, ideally in a global organization
Proven experience in collaborating, engaging, and supporting multi-country stakeholders.
Excellent writing and communication skills with the ability to express ideas, request actions, and/or formulate plans or policies
Ability to effectively plan, organize, and prioritize activities to efficiently meet objectives (within a complex and multi-geography environment)
Ability to manage, analyze data and draw insights for managers
Proficiency in office software and technology (e.g., MS Office Suite)
Proficiency in Foundation Connect, Salesforce, Adaptive Insights, and other OSF systems strongly desired
Attention to detail and problem-solving skills
Excellent organizational, analytical, and interpersonal skills
Demonstrated experience and desire to make operations run smoothly and efficiently
What we offer
Exceptional opportunities to learn, grow, and make an impact; from a generous annual professional development allowance for every employee to onsite training and learning conversations with visiting experts.
Excellent benefits and perks to promote well-being and a healthy work-life balance, including:
Generous time off, as well as our standard Open Society close at year-end (where vacation days are not required) and flexible work arrangements.
Employer-paid health insurance *and dental plans for individuals and families (no employee contribution required).
Exceptional retirement savings plan (non-contributory for employees) and life insurance.