Administration Intern (HR communications strategy)

Work LocationThis internship is designed to be full-time and in person but can be adjusted based on the needs of the successful candidate. Expected duration6 months (flexible) Duties and ResponsibilitiesThe Department of Management Strategy, Policy and Compliance (DMSPC) is responsible for policy leadership in all management areas through the provision of a clear, integrated global management strategy and policy framework and through strengthened monitoring, evaluation and accountability mechanisms. The Office of Human Resources (OHR) ensures a decentralized, agile, field-focused management paradigm for the effective and transparent management of human resources and a high-performing, diverse and engaged workforce; and strengthens accountability in line with the standards of conduct by all categories of personnel. This internship is located in the Office of the Assistant-General for Human Resources (OASG), Office of Human Resources (OHR), Department of Management Strategy, Policy and Compliance (DMSPC), in New York, USA. The intern will report to the Special Assistant to the Assistant Secretary-General or the Human Resources Officer. The intern will support the team in the implementation of the overall OHR communications strategy. Tasks will include: • Liaising with various offices on communications requests and providing assistance with the review and publication of OHR communication materials, including articles and broadcasts • Assisting with proofreading and editing of content for print, web, multimedia, events, and publications • Supporting the web content updates • Making proposals and suggestions to improve on web graphics and design, including the creation of graphics, logos, and other digital materials as needed • Assessing the adequacy of existing records-management and reference tools, contributing to record-keeping improvement initiatives, and providing recommendations • Contributing to enhancements of Information Systems • Assisting in drafting notes, speeches, messages, reports, and background documents • Compiling statistics and generating reports related to the office's work, as requested • Assisting in preparing presentation materials such as graphs, charts, Excel tables, and PowerPoint slides • Supporting the implementation of other HR strategies. Qualifications/special skillsApplicants must meet one of the following requirements: (a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s degree or equivalent). Educational background or exposure to human resources, public administration or related issues is desirable. Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required. Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or Ph.D. Programme. Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note that you will have to provide an official certificate at a later stage. Applicants should have good knowledge of standard software applications, especially MS Word, MS PowerPoint, and MS Excel. Ability to use synchronous learning tools (MS Teams, Zoom, etc.) and media design software (Adobe CC, Canva, etc.) is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship. Fluency in French, Arabic, or Spanish is desirable. Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat. Additional InformationVisa and Work Authorization Mandatory Requirements: For in-person internships in the United States of America, persons who are not United States citizens, permanent residents or on another non-immigrant visa status (such as F-1 or J-1 visa), will be required to obtain a G-4 visa for a full-time (at least 35 hours per week) internship. Candidates who are on a non-immigrant visa status as students such as F-1 or J-1 visa with an employment authorization will only be able to intern on a part-time basis. Intern Specific textInterns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.