Background Information - Job-specific
UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness, and sustainability of peacebuilding, humanitarian, and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement, and infrastructure services to a wide range of governments, donors, and United Nations organizations.
New York Portfolio Office (NYPO) supports the United Nations Secretariat, as well as other New York-based United Nations organizations, bilateral and multilateral partners in the delivery of UNOPS mandate in project management, infrastructure management, and procurement management.
The Sustainable Development Cluster (SDC) supports diverse partners with peacebuilding, humanitarian, and development operations. It was formed by combining the following portfolios: Grants Management Services (GMS), UN Technology Support Services (UNTSS), Development and Special Initiatives Portfolio (DSIP). It provides Services to partners' programmes that are designed, structured, and managed with a global perspective and primarily serving partners headquartered in New York. The SDC has a footprint of approximately 125 countries.
UNOPS DSIP has been requested to support The Forest & Climate Leadersโ Partnership (FCLP).
The Forest & Climate Leadersโ Partnership (FCLP) was launched by world leaders at COP27 and aims to accelerate global progress to halt and reverse forest loss and land degradation by 2030 while delivering sustainable development and promoting an inclusive rural transformation, through a voluntary and focused partnership of countries that are making a strong contribution to this agenda through national action and international collaboration. The importance of the target in the Glasgow Leaders Declaration on Forests and Land Use of halting and reversing forest loss by 2030 has now been emphasized by the Conference of the Parties serving as the meeting of the Parties to the Paris Agreement in the outcome of the first global stocktake under the Paris Agreement.
To achieve its mission the FCLP members intend to:
- Maintain high-level political attention on forests and climate;
- Provide their combined political support to accelerate and scale implementation of a prioritised number of Policy Action Areas;
- Support implementation of the participating countries' self-determined national goals and encourage all countries to be even more ambitious over time; and
- Demonstrate impact and be answerable for commitments made.
The FCLPโs strategic direction is determined by the Steering Committee, composed of ministers from FCLP member countries, on behalf of their leader. The initial Steering Committee comprises Colombia, Costa Rica, DRC, France, Germany, Ghana, Guyana, Kenya, Norway, UK and USA, and is Chaired by the United Kingdom and Guyana. 32 countries are now members of the FCLP, which together make up 35% of the worldโs forests and over 60% of GDP.
The FCLP is supported by the Secretariat, which is managed and operates under the oversight of the Secretariat Board. Personnel work remotely.
Functional ResponsibilitiesUnder the direct supervision of the Deputy Director - Programme, the Associate is responsible for the following:
Administrative Support to the Director
- Manage the Directorโs calendar and schedule of meetings and appointments.
Communication and Information Management
Communicate effectively and liaise with internal and external stakeholders on behalf of the Secretariat, following protocol. Screen incoming correspondence and route to relevant colleagues in the Secretariat for timely action/follow-up. Adhere to appropriate approval processes for documents that require signature. Draft routine correspondence, such as letters, memos, and note verbales. Maintain lists of contacts of internal and external stakeholders. Maintain hard copy and electronic files and reference materials, and ensure safekeeping of confidential records as required. Develop and maintain calendars of significant events and meetings.Logistical Support
Manage travel for the Director and the Secretariat and coordinate arrangements such as visa, hotel, security clearance, and protocol matters. Support the planning and coordination of UNOPS colleaguesโ missions to NY for the Executive Board and other high-level meetings and events, including drafting agendas in collaboration with the Executive Office and other internal stakeholders. Support the planning of meetings, events and receptions with Executive Board member states, partners and other stakeholders, assist with protocol matters, and organize the related logistics. Receive officials of the UN system and senior representatives of Member States, and coordinate the logistical arrangements related to visits.Knowledge Building and Knowledge Sharing
Build knowledge of practices of diplomatic protocol, including practices developed within the United Nations system. Collect feedback, ideas, and internal knowledge about processes and best practices. Provide regular feedback on existing systems, tools and resources to ensure their relevance and assist with the preparation of standard operating procedures and other guidance documents and templates, as required. Support for on-boarding of new colleagues. Monitoring and Progress ControlsA work plan will be developed based on the UNOPS PER cycle and serve as the overarching document to monitos progress and record performance.
Education/Experience/Language requirements
*FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY
Education
Advanced university degree (Masterโs degree or equivalent) preferably in Business Administration, Public Administration or in a field related to the post description with no relevant experience is desirable; OR First-level university degree (undergraduate, bachelor's degree, or equivalent) in Business Administration, Public Administration or in a field related to the post description with two (2) years of relevant experience will be considered an asset; OR Secondary school diploma (or high school equivalent) with six (6) years of relevant experience is required. In the absence of a university degree, an Administrative Certification is an asset. Required Work Experience:
Relevant experience is defined as experience in general administrative, logistics, or operations' support services in national or international public or corporate organizations. Proficiency in computers and office software packages (MS Office) is required Experience in handling web-based management systems is required. Desired Experience (The following experience is optional. Candidates who do not have it are welcome to apply):
Experience in UN system organizations is desirable. Experience in using Enterprise systems including OneUNOPS is desirable. Language Requirements:
Fluency in English (read, write, speak) is required. Proficiency in Spanish and French is desirable. Competencies Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Contract type, level and duration
Contract type: Individual Contractor Agreement (ICA)
Contract level: Local Individual Contractor Agreement (L-ICA 6- ICSC6)
Contract duration: Ongoing contract (subject to organizational requirements, availability of funds and satisfactory performance).
For more details about United Nations staff contracts, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx Additional Information
Terms and Conditions
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.