Background
ย Diversity, Equity and Inclusion are core principles at UNDP:ย we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a โleave no one behindโ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
ย UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNODCโs mission is to contribute to global peace and security, human rights and development by making the world safer from drugs, crime, corruption and terrorism.
UNODC is the specialized organ of the UN Secretariat in charge of combating illicit drug trafficking and transnational organized crime. The main themes that UNODC deals with are the following: Drug Trafficking, Organized Crime, Corruption, Criminal Justice, Prison Reform and Crime Prevention, Drug Prevention, Treatment and Care, Humanย
Trafficking and Migrant Smuggling, Money Laundering, Wildlife crime and Cyber-crime, Piracy, Terrorism Prevention. As a result, it has developed unique expertise and experience and is able to design and implement large programmes, be they national, regional, or global.ย
UNODC has been present in West Africa for more than 25 years through its Regional Office for West and Central Africa (ROSEN), based in Dakar.
Under the overall guidance of the Representative of UNODC Regional Office in Senegal (ROSEN) and the direct supervision of the UNODC National Programme Coordinator in Cabo Verde, the Administrative and Financial Assistant based at the Programme Office in Cabo Verde will be responsible for the perform all administrative and financial activities relating to the implementation of UNODC Programme in Cabo Verde.
ย Duties and ResponsibilitiesSummary of Key Functions:ย Provide secretariat assistance, including the accurate filling of Purchase Requisition and Travel Requests Forms. Assist, in line with UNDP/UNODC Rules and regulations, the timely processing of all procurement requests. Translation of relevant documents. Assist in budget formulation, management, and monitoring. Establishing an archive system and providing regular programme updates.
ย 1. Ensures provision of support to management of ongoing project activities, focusing on achievement of the following results:
Contribute to the timely implementation of planned activities as identified in the work plans and technically assist national partners to implementation of the project activities. Contribute to Develop Terms of reference for the procurement of technical services. Contribute to the implementation, monitoring, and evaluation of all UNODC2.ย Ensures effectiveย administrative and logistical services, focusing on achievement of the following results:
Monitoring and management of office supplies, including maintenance of stationery stock as required by staff and keeping a log of materials distributed; Follow-up of deadlines, commitments, actions taken and coordination of the collection and submission of reports to the Head of Unit; Assists in the organization, execution, and coordination of logistical requirements by establishing a calendar of events, a program calendar, and a checklist of successfully held events; Maintenance of an appropriate filing system for financial files to ensure the security of confidential documents; Correct receipt of goods and services; Helping to ensure proper control of supporting documents for payments and financial reports; Transportation arrangements, vehicle maintenance and insurance; Support to ensure compliance with participant clearance procedures in line with donor requirements; Administrative support for conferences, workshops, and retreats3.ย Providesย support to office maintenance and assets management,ย focusing on achievement of the following results:
4. Support knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:
Participation in the training for the operations/programme staffย Sound contributions to knowledge networks and communities of practice Competenciesย Corporate Competencies: Demonstrates commitment to UNODCโs mission, vision and values. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Demonstrating/safeguarding ethics and integrityย ย Demonstrate corporate knowledge and sound judgment.ย Self-development, initiative-takingย Acting as a team player and facilitating team work Facilitating and encouraging open communication in the team, communicating effectivelyย Creating synergies through self-control Managing conflict Learning and sharing knowledge and encourage the learning of others.ย Informed and transparent decision making
Functional Competencies:
Building Strategic Partnershipsย
Analyzes general information and selects materials in support of partnership building initiatives.Promoting Organizational Learning and Knowledge Sharing
Research best practices and poses new, more effective ways of doing thingsJob Knowledge/Technical Expertise
Understands the main processes and methods of work regarding to the position Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks Demonstrates good knowledge of information technology and applies it in work assignmentsPromotingย Organizationalย Change andย Development
Demonstrates ability to identify problems and proposes solutionsยDesign and Implementation of Management Systems
Uses information/databases/other management systemsClient Orientation
Reports to internal and external clients in a timely and appropriate fashion Organizes and prioritizes work schedule to meet client needs and deadlines Responds to client needs promptly.Promoting Accountability and Results-Based Management
Gathers and disseminates information on best practice in accountability and results-based management systems ย Required Skills and Experienceย Education: Completion of Secondary Education or Bachelorโs degree, preferably with specialized certification in Management and Administrative area, Public, accounting, finance or related field;ย Minimum of 5 years with secondary education or 2 years if Bachelorโs degree, of professional experience in administration and financial support for projects or programmes Experience: Minimum of 3 years of experience in Administrative and financial areas. Knowledge of UNODC tools and financial proceduresย highly desirable. Five (5) years of professional experience in administration and financial support for projects or programmes is desirable.ย Work experience inย implementation, monitoring, and evaluation Experience with UN system/international organizations is an asset. Work experience in software applications Word, Excel, PowerPoint, Outlook etc. is required. Fluency in Portuguese and English is required. Knowledge of French will be an asset ย Disclaimer
ย Important information for US Permanent Residents ('Green Card' holders)ย
ย Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.ย
ย UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
ย Applicant information about UNDP rosters
ย Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
ย Non-discrimination
ย UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.ย ย
ย UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.ย
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