SOLICITATION NUMBER: 720FDA19B00085
ISSUANCE DATE: August 16, 2019
CLOSING DATE AND TIME: September 13, 2019 at 12:00 P.M. Eastern Time
SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)
Dear Prospective Offerors:
The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Senior Regional Advisor (SRA) under a United States Personal Services Contract (USPSC), as described in the attached solicitation.
Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:
- Complete resume. In order to fully evaluate your application, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).
Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.
USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS
AND THE SYSTEM FOR AWARD MANAGEMENT
All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.
NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:
Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional offerors if vacancies become available during future phases of the selection process.
Offerors can expect to receive a confirmation email when application materials have been received. Offerors should retain for their records copies of all enclosures which accompany their applications. Your complete resume must be emailed to:
Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.
DUTIES AND RESPONSIBILITIES
The SRA will be responsible for a complex portfolio—requiring oversight of multiple, concurrent humanitarian crises throughout the disaster cycle. The SRA will manage a team of field-based staff responsible for monitoring and assessing humanitarian needs in the region of responsibility and developing, implementing, and monitoring humanitarian response and disaster risk reduction efforts. The SRA will serve as the lead humanitarian advisor in the field and ensure OFDA field-based perspectives are incorporated into OFDA’s internal and external policy efforts and office-wide initiatives. Up to 75% travel throughout the assigned region and to headquarters will be expected.
The SRA’s responsibilities will include the following:
• Serve as an authoritative expert on humanitarian issues, priorities, lessons learned, and opportunities in the region of responsibility;
• Use extensive experience and knowledge to guide OFDA's Regional Advisors in analyzing and determining the scale and scope of a wide range of challenges when complete information is not available and provide support to continued efforts to establish creative solutions;
• Provide expert guidance on political, humanitarian, organizational, structural and stakeholder interests specific to the region of responsibility; and
• Prepare or supervise the preparation of regular strategic and analytical reports on current or anticipated emergencies, as well as comprehensive preparedness documentation on assigned countries.
• Lead/conduct/oversee initial assessments to identify humanitarian needs and/or disaster risk reduction opportunities in current disaster sites or locations with high vulnerability;
• Ensure ongoing humanitarian response and disaster risk reduction activities are monitored to validate that objectives are met and beneficiaries are served;
• Lead the development of country-, issue-, or disaster-specific strategies across the region of responsibility, as well as timely revision of these strategies as contextual realties shift;
• Make authoritative recommendations on difficult resource and programmatic trade-offs within the region and provide expert advice to inform global prioritization;
• Ensure interventions within the region of responsibility align with appropriate strategies; and
• Serve a primary role in the management of the approved annual budget for the region to include timely identification of the need for additional resources or the availability of surplus resources.
• Serve as the DCHA/OFDA lead representative and the primary point of contact on humanitarian issues in the area of responsibility;
• Serve as an expert advisor on humanitarian and disaster risk reduction issues to senior USG personnel in the region, to include Ambassadors, Mission Directors, and other heads of agencies;
• Develop and maintain relationships with representatives of host governments, emergency/humanitarian donor governments (DFID, ECHO, etc.), international emergency and humanitarian organizations (UNOCHA, ICRC, IOM, etc.), emergency/humanitarian divisions of non-governmental organizations, U.S. embassies and USAID missions to ensure efficient and coordinated humanitarian response and disaster risk reduction activities;
• Represent USAID in joint efforts to design, develop, and implement humanitarian strategies and intervention with local governments, and donor, partner, and UN organizations, as appropriate;
• Advise regional officials, including host country authorities and other USAID officials on disaster response, mitigation and risk reduction efforts, including the review of sector disaster response, disaster response mitigation, and disaster risk reduction plans; and
• Work with local and regional institutions and private/public sector organizations to incorporate disaster risk reduction into appropriate programs.
• Manage and prioritize daily activities of OFDA’s regional office and all related sub-regional and program offices;
• Supervise emergency/humanitarian staff within the region to include provision of technical guidance and oversight, administrative approvals, and staff development and evaluation;
• Provide current and future strategic direction to the regional office to include programmatic, liaison and representational prioritization, and human and financial resource requirements;
• Participate in a leadership role in office-wide policy initiatives to ensure field perspectives are well-represented; and
• Serve as an early adopter of change through constructive engagement in policy, process, and management issues during development and implementation.
• Ensure timely reporting of OFDA’s activities in the region through written cables, analyses, strategies, and other requests for written information and/or oral briefings;
• Serve in leadership, planning, or program positions on response teams, assessment teams, or to provide coverage for field offices within and outside the region;
• Serve in leadership, planning, or program positions on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters, for up to 45 days. The duties on RMTs will be vary;
• As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time; and
• As needed, may serve on temporary details within the office, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)
Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, political science, and disaster management), plus eleven (11) years of progressively responsible experience working in emergency relief and international humanitarian assistance, and/or disaster response. Five (5) years of this experience must be overseas field experience in humanitarian needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation aid.
Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, political science, and disaster management), plus nine (9) years of progressively responsible experience working in emergency relief and international humanitarian assistance, and/or disaster response. Five (5) years of this experience must be overseas field experience in humanitarian needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation aid.
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
● Offeror is a U.S. Citizen.
● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
● USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
● Ability to obtain a Department of State medical clearance.
● Must not appear as an excluded party in the System for Award Management (SAM.gov).
● Satisfactory verification of academic credentials.
OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:
Professional Experience (10 points):
• Direct donor-based experience with international humanitarian agencies such as USG international humanitarian agencies, UN humanitarian funds, or other international disaster response donor organizations.
• Experience managing humanitarian interventions in an international disaster context across the entire disaster management cycle to include emergency response, early recovery and transition, disaster risk reduction, and resilience.
• Specific experience managing humanitarian interventions including needs assessment, strategy development, budget management, resource prioritization, program development, and program management.
Management/Supervisory Experience (10 points):
• Demonstrated experience managing a staff of varied nationalities and cultural backgrounds working in a constant state of complex, international humanitarian crisis.
• Experience managing a diverse team of program, technical, and administrative staff, including senior U.S. professionals, working in a constant state of in complex, international humanitarian crisis.
Skills and Abilities (10 points):
• Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with host governments at senior levels in the midst of humanitarian crisis situations.
• Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with other donors and diplomatic missions at senior levels in the midst of international humanitarian crisis situations.
• Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with international and national non-governmental humanitarian partners at senior levels in the midst of humanitarian crisis situations.
• Demonstrated diplomatic, interpersonal, and representational skills in order to effectively achieve humanitarian objectives within the USG at senior levels, including with the Department of Defense, Embassies, Members of Congress, and senior executive branch staff the midst of international humanitarian crisis situations.
Interview Performance (50 points)
Satisfactory Professional Reference Checks (20 points)
Total Possible Points: 100
BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.
Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training.
The most qualified offeror(s) may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.