Title: Grants Manager
Location: Gaziantep, Turkey
Reports to: Deputy Country Director
Staff directly reporting to this post: Grants Coordinator
Relief International (RI) is a leading nonprofit organization working in approximately 20 countries to relieve poverty, ensure well-being, and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises, and chronic poverty. Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships, and a focus on civic skills. In this way, we empower communities to find, design, and implement the solutions that work best for them.
In Turkey, RI partners with local non-governmental organizations to provide critical health services for Syrian refugees, in particular, to address the gap in specialized health services such as mental health and physical rehabilitation. RI implements its programs in close coordination with the relevant Turkish Government authorities, including the Ministry of Health.
The Grants Manager helps ensure compliance with donor requirements at all stages of the project lifecycle and facilitates effective management of RI Turkey’s grants and sub-grants in coordination with other departments (e.g. Programs, Technical Units, Finance, Operations). This includes, but is not limited to, ensuring timely and quality reporting to donors, facilitating grant opening and closeout processes, advising on donor rules and regulations, coordinating proposal development processes, and capacity building of staff and implementing partners.
Responsibilities and Tasks
Grants Management & Compliance
- Advise program teams, support departments, and implementing partners on donor rules and regulations (e.g. ECHO, BPRM) as well as RI’s internal requirements and actively promotes increased awareness of key compliance issues across the organization;
- Ensure the submission of high quality narrative reports to donors by reminding the program teams about upcoming deadlines and reviewing and editing reports in accordance with donor requirements and RI writing guide;
- Organize grant opening meetings with the participation of program and support departments to develop a common understanding of the programmatic, operational, and financial aspects of a new grant as well as knowledge of our contractual requirements;
Organize grant closing meetings to facilitate a timely closeout of a grant, support full expenditure of the budget, and ensure that all contractual obligations will be met (e.g. final report, asset disposal);
Organize monthly grant review meetings with representation from all relevant departments to review progress towards programmatic and financial targets (including BvA review), facilitate collective problem-solving to avoid delays in program implementation, and allow for early identification of modification requests;
Coordinate the preparation of modification requests for donors, including proposal revision, budget realignment, and other changes, in compliance with donor guidelines;
Liaise with the Middle East regional team on all grants management matters such as reviewing grant agreements, obtaining grant codes, requesting waivers and derogations, etc.;
Maintain a comprehensive and up-to-date filing system on all aspects of grants management.
- Coordinate pre-award due diligence processes and organizational capacity assessments of all new partners using RI standard tools as per the partnership management framework;
- Support the Grants Coordinator with the development of sub-grant agreements and any subsequent modifications;
- Ensure effective sub-grants mobilization and closeout processes with the participation of key staff/departments from RI and the implementing partner;
Support the development of a tailored capacity building plan for each sub-grantee (as needed) to address the gaps identified through due diligence and organizational capacity assessments and monitor the successful implementation of those plans;
Conduct capacity building assessments and activities for partners, including training workshops and one-on-one mentoring of key staff on donor rules and regulations, report writing, and other areas as needed;
Improve partnership practices by periodically assessing RI Turkey’s partnership management approach taking into account diverse perspectives (both RI’s and partners’), developing case studies to capture lessons learned and best practices, and making recommendations for improvement.
- Coordinate proposal development processes in country, including reviewing and improving draft proposals and concept notes, acting as the lead writer for some opportunities, and addressing feedback from the country management and regional team;
- Ensure that the entire proposal package adheres to donor guidelines and meets the selection criteria;
- Contribute to the development and implementation of the country fundraising strategy, including conducting donor mapping, researching donor priorities and interests, and identifying new funding opportunities;
- Build the capacity of RI staff on proposal development by sharing insights on how to produce winning proposals and conducting training donor specific guidelines and templates, etc.
Supporting the Country Director and Deputy Country Director in donor relations and other relevant stakeholders;
Contribute to strategic planning exercises and other mission program exercises.
Qualifications and Requirements
- Master's degree in a relevant field;
- At least 5 years of progressive experience in grants and sub-grants management and proposal development in international relief or development programs, including field experience;
- Excellent writing skills in English at a native-speaker level and demonstrated ability to write and edit reports and proposals under tight deadlines;
- Strong knowledge of the rules and regulations of major institutional donors such as ECHO and US Government donors (e.g. BPRM, USAID);
- Experience conducting capacity building activities and enthusiasm to share knowledge and information with others;
- Working knowledge of budget development and management;
- Excellent communication skills and ability to work effectively with colleagues in a multi-cultural setting;
- Ability to work independently, set priorities, and manage time efficiently;
- Demonstrated leadership and management skills, including ability to give effective feedback and to guide and mentor direct reports;
- Proficient in Microsoft Office.
We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence.
We affirmatively engage the most vulnerable communities.
- Transparency and accountability
- Agility and innovation