TRANSPORT OFFICER (TJO)

Org. Setting and ReportingThe temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The incumbent is responsible for the following main duties. 1. Management of surface transport services in a field mission which includes the United Nations Owned Equipment, Member State Contributed Equipment and commercial transportation services. 2. Development of the field mission Surface Transport Standard Operating procedures. 3. Development of budget proposals for surface transport services within a field mission. 4. Supervision of the training activities to enhance the capacity of international and national staff members. The temporary position is based in Port-au-Prince and is located in the Transport Unit and reports to the Chief of Unit, Transport P4. ResponsibilitiesWithin delegated authority, the Transport Officer, FS-6 will be responsible for the following overall duties in support of the UNSOH Start up: Assist in establishing the Transport Unit of UNSOH including selection of transport staff; designs the automotive workshop; orders automotive workshop equipment and hand tools; and receives and inspects transport equipment upon arrival at Port-au-Prince. Fleet Management/Sector Motor Transport duties: • Manages the provision of the surface motor transport support within a specific geographic area in a field mission which includes the United Nations Owned Equipment, Member State Contributed Equipment and commercial transportation services. • Participates in the development and implementation of the Vehicle Establishment Program in accordance with the decisions of the Mission Vehicle Establishment Committee and the current Department of Peacekeeping Operations/Department of Filed Support policies and directives on the acquisition, receipt, distribution, maintenance, utilization and disposal of the surface transport fleet. • Participates in the development and implementation of the Mission Vehicle Acquisition Plan, the Mission Vehicle Maintenance Plan and the Mission Vehicle Recovery Plan in order to ensure that a filed mission fleet is optimized to meet operational requirements. • Participates in the development and implementation of the Active Road Accident Prevention and Road Safety Programs for a field mission. • Oversees the implementation of the Driving Test Program within a specific geographic area in a field mission and monitors that sector field mission staff is issued with UN driving permits in order to ensure that all vehicle users have minimum driving skills and understand host country road rules and regulations. • Develops and implements a cost-effective plan for the surface transport resupply within a specific geographic area in a field mission, determining the appropriate means of transport including outsourcing activities. • Ensures the inventory control and supervises the physical annual checks of vehicles and equipment. • Develops and implements standard operating procedures for surface transport operations within a specific geographic area in a field mission. • Supervises the preparation of performance reports and responses to internal and external audit observations. • Determines technical specifications for goods and services, reviews responses to bids and conducts technical evaluations to ensure that vendor's proposals meet technical requirements. • Coordinates requisition process with purchasing authorities. • Oversees contracts for the provision of goods and services and evaluates vendor's performance in coordination with the Contracts Management Unit and/or the Procurement Section. • Ensures that quality control/quality assurance procedures are implemented and that plans and work processes comply with the established regulatory regime. • Ensures that the UN vehicles are used in accordance with the UN regulations and rules, and that vehicle usage data are correctly recorded. • Ensures the accuracy and validity of data recorded in the management information systems. • Participates in various field mission administrative bodies such as the Local Committee on Contracts, the Vehicle Establishment Committee, the Tenders Committee, the Local Property Survey Board, the Advisory Committee on Traffic Safety and the Boards of Inquiry, as appropriate. • Participates, in collaboration with insurance specialists, in resolving problems related to insurance policies for surface transport. • Participates in the development of the Transport Unit's/Section's Staffing Table. • Manages the allocation and rotation of appropriate work assignments. • Coordinates the individual annual Work Plans for subordinate staff members and produces detailed performance assessments and evaluations for all staff as required. • Supervises the personnel and evaluates staff performance. • Ensures the compliance with the UN policies on the workplace safety and environment protection. • Liaises with the UN agencies, non-government organizations, intergovernmental agencies and suppliers for the provision of the surface transport support Fleet Vehicle Inventory Unit duties: • Monitors distribution of non-expendable transport assets. • Ensures that bi-annual physical inventory of non-expendable transport assets is conducted in accordance with the established procedures and deadlines. • Ensures that records are maintained for non-expendable transport assets, including records in fleet management databases. • Prepares Business Object Reports. • Coordinates the Mission Vehicle Establishment Committee (VEC) meetings. • Implements the Vehicle Replacement Policy. • Ensures that vehicle write-off cases are processed in accordance with the established procedures and deadlines. • Provides technical expertise on Contingent Own Equipment (COE) and safety inspections. • Provides inputs for statistical report on transport fleet utilization and composition. • Participates in the technical evaluations of bids received from vendors through the Procurement Section. • Ensures the constant availability of vehicles for temporary assignment in support of one-off and emergency tasks as directed by a Chief of Unit/Section, Transport. • Ensures that transportation equipment is returned in good working order on check-out by the outgoing personnel. • Ensures that monthly trip tickets and Electronic Vehicle Monitoring System (EVMS) statistics of the mission vehicle fleet are processed in accordance with the established procedures and guidelines Transport Warehouse duties: • Supervises the Transport Warehouse in accordance with the UN regulations and rules and applicable transport standard operating procedures. • Ensures sufficient stock of light and heavy vehicle spare parts and issues required items to workshop mechanics and motor transport officers. • Conducts regular inventory checks of the Transport Warehouse stocks. • Monitors warehouse records, prepares financial and budget summaries, writes reports and submits them to a Transport Officer or a Chief Transport Officer in accordance with the established procedures and deadlines. • Determines generic technical specifications, estimates quantity (number of units), drafts proposals for requisitions for spare parts, tools and equipment in accordance with the UN procurement procedures. • Conducts planning and monitors implementation of projects within the Transport Warehouse and facilitates training of staff. Transport Dispatch duties: • Ensures the routine transportation requirements are identified within the area of responsibility. • Analyzes transportation requests and supervises route planning and reconnaissance. • Establishes service timetables and driver rosters. • Prepares and disseminates information regarding transport services and transport facilities available to customers. • Ensures maximum utilization and effective use of vehicle and driver resources • Ensures that all mission personnel are aware of the services available to them and communicates any changes that occur. • Ensures the provision of regular shuttle bus services along established routes. • Ensures the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes. • Provides transportation briefings to incoming personnel at the check-in. • Ensures that the mechanical conditions of all vehicles and daily maintenance of the shuttle buses are performed. • Monitors the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service. • Ensures that files and documentation related to assigned duties are maintained, and prepares reports for supervisors. • Monitors monthly mileage and fuel consumption reports for UN-owned vehicles and confirms the return of the individually assigned vehicles upon departure of staff from the service. • Ensures that databases to monitor the Mission personnel in possession of UN driving permits are maintained. • Ensures that driving test assessments are conducted for UN personnel. Maintenance Workshop duties: • Supervises the maintenance and repair of UN-owned vehicles in accordance with the vehicle manufacturer's standards for automotive electrical system including Electronic Vehicle Monitoring System (EVMS), air conditioning system, suspension system, braking system (including ABS system) and body work and painting. • Supervises the diagnostic and fault finding, quality control/assurance, road testing and vehicle recovery. • Analyses reasons for technical faults and prepares reports. • Supervises vehicle inspections. • Supervises product upgrades initiated by a vehicle manufacturer. • Develops reports to document workshop performance (including personnel matters), vehicle warranties, vendor support and other workshop related activities. • Ensures that information in the Electronic Vehicle Monitoring System (EVMS) and Fuel log software packages is accurate and up-to-date. • Liaises with the manufacturer representatives for after sales warranty and technical fault claims. • Identifies requirements for spare parts, hand tools and workshop floor equipment. • Participates in the technical evaluations of bids received from vendors through the Procurement Section. • Participates in the development of the Transport Unit's/Section's annual budget proposals. • Develops and implements the Transport Unit's/Section's Training Plan; coordinates with UNHQ training courses, workshops and other related training activities. • Performs other related duties as required Staff is required to support the Mission during all phases of operation. CompetenciesProfessionalism: Demonstrate ability management of diverse transport assets, ability to review alternative options and select the most effective vehicles, ability to provide leadership, strong negotiation skills and ability to influence others to reach consensus, excellent knowledge of institutional mandates, policies, and guidelines, pertaining to fleet management, and related matters, demonstrate ability to complete in-depth analysis to formulate conclusions and recommendations. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. Technological Awareness: Keeps abreast of available technology; Understands applicability and limitations of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology. EducationHigh school diploma or equivalent is required. Job - Specific QualificationA valid driver's license is required. Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is desirable. Work ExperienceA minimum of 10 years of progressively responsible experience in motor vehicle transport operations management or related area is required. The minimum years of relevant experience are reduced to 5 years for candidates who possess a first level university degree. Experience in international operations in a post conflict environment is required. Experience in procurement, contract management and performance monitoring of large-scale goods or services contracts for vehicles or fleet management is required. At least two years of experience in sourcing, using and deploying Vehicle Tracking Systems (VTS) is desirable. Experience with data analysis and business intelligence reporting is desirable. Knowledge of UN financial regulations and rules is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Either French or Spanish is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).