Temporary Appointment - Administrative Assistant (G-5), Education Cannot Wait (ECW), New York, USA

  • Added Date: Monday, 11 February 2019
  • Deadline Date: Tuesday, 19 February 2019

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UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

Education Cannot Wait (ECW) is the first global multilateral fund dedicated to supporting education for children and youth in countries affected by wars, disasters and crises. It was launched at the World Humanitarian Summit in 2016 by a broad coalition of international aid agencies and public and private donors to usher in faster and more sustainable education responses in crises settings. ECW inspires political commitment to financing education in humanitarian contexts, catalyzes financial resources, facilitates joint programming between humanitarian and development actors, empowers local partners and seeks to strengthen quality and accountability.

ECW is hosted by UNICEF. The Fund is administered under UNICEF's financial, human resources and administrative rules and regulations, while operations are run by the Fund's own independent governance structure that provides strategic guidance and oversight to its investments. ECW's day-to-day activities are carried out by a Secretariat under the direction of the ECW Director.

How can you make a difference?

Support time management and scheduling on behalf of the Director, manage calendar and coordinate with the Secretariat team. Schedule appointments and screens meeting requests; ensure effective prioritization and time-management; resolve conflicts and competing demands; and, direct relevant requests to the appropriate team lead. Make travel arrangements processes travel requests issued by the Director in line with UNICEF procedures Support the Director in presentations for internal and external meetings; researches issues, prepares briefing notes, slides and subject files and gathering relevant documentation and background materials for use in preparation of reports, briefs, and speeches Support the Director in preparing, drafting and reviewing e-mail communications with the Executive Committee and the High-Level Steering Group and maintain electronic filing for all documentation related to the ECW governance structure. Independently handle a wide range of complex information requests and inquiries; respond or draft responses to a diverse range of correspondence and other communications; and arrange complex and detailed travel plans Plan, coordinate, and provide directives and training on Standard Operating Procedures and work processes to the ECW Secretariat team Ensure Director's clearance of external communications with the ECW governance structure, and other partners, such as donors, UN agencies, NGOs, foundations and governments Coordinates and monitors multiple and diverse activities and work processes to ensure that management directives and decision are properly carried out and products are delivered in a timely manner (secretariat travel arrangements, visa applications, equipment purchases, service and supply requisitions, conference room bookings and external venue bookings and catering etc.) Support ECW secretariat Ad hoc Administrative tasks as required Exercise attention to detail and quality control for all outgoing documents; proofreads and edits text for adherence for format, grammar, punctuation and style.

To qualify as an advocate for every child you will have…

Completion of secondary education is required. A minimum of five (5) years of relevant experience in providing progressively responsible administrative support services is required. Working knowledge of UNICEF systems, policies and procedures is considered an asset. Non-US candidates must be in possession of a valid US G-4 visa or be a US permanent resident/citizen before commencing their appointment. Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems is required. Strong writing, interpersonal and communications skills is highly desired. Organizational, planning and prioritizing skills and abilities is highly desired. High sense of confidentiality, initiative and good judgment is highly desired. Ability to work in a team environment to achieve common goals and to provide guidance to more junior support staff Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language would be an asset.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

View our competency framework at


UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.


Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

This vacancy is archived.

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