SOMALIA | FIXED TERM | 12 MONTHS | ASAP
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.
We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.
ACTED is supporting man-made and natural disasters-affected populations in Somalia by delivering emergency aid and strengthening their resilience. Somalia has been experiencing recurrent humanitarian crisis for more than 20 years; ACTED teams have been deployed for over 10 years with ongoing relief programming being carried out in the North as well as in the South (Lower Juba, Bay, Sanaag and Gedo Regions), with a coordination office in Mogadiscio and a supporting team in Nairobi (Kenya). Projects are designed according to the populations’ needs and include activities related to water, sanitation and hygiene, food security and livelihoods, lifesaving cash transfer programmes, camp coordination and camp management, as well as shelter and non-food items activities.
1.Supply chain management
Manage traceability & reconciliation between orders, contracts & deliveries, and liaise with finance for problem solving.
Stocks & deliveries: Ensure appropriate storage network & stock management standards across the country
Identify & settle warehouses/storage space based on needs.
Ensure goods transportation means are secured as per needs.
Coordinate & follow-up deliveries & liaise efficiently with suppliers for problem solving.
Maintain a regular information across teams about stock levels & expected lead-times.
Manage periodic inventories, stock clearance and investigations over discrepancies.
2.Transversal logistical management
Organize regular drivers training and refreshers.
Fuel: Manage fuel supply across the country; anticipate & mitigate fuel supply risks, including quality requirements.
Asset: Deploy an efficient asset allocation & maintenance plan across the country
Anticipate needs for assets and liaise with (Deputy) Country Director & Country Finance Manager to anticipate budgets accordingly;
Maintain an up-to-date asset inventory, including proper asset labelling; investigate and document any loss or damage.
Manage random asset inventories to check the monthly asset follow-up reliability, and take the needed corrective actions.
Manage asset maintenance plans, control & optimize related costs.
Organize regular staff trainings and refreshers (right use of computers & radios, installation & use of generators, etc);
Manage assets donations, obsolescence & replacements over the time in compliance with internal & external regulations.
Premises: Ensure proper working & living conditions for all staff in each premise, at all times, by maintaining an efficient general services approach
Identify & settle premises (offices, guesthouses & warehouses) based on geographical, operational, security, and financial criteria, in close liaison with Country Director and Country Finance Manager.
Coordinate monthly inventories of other goods.
Ensure that security & safety guidelines are applied in premises.
Communications & IT management:
Deploy an efficient IT plan across the country based on ACTED global standards.
Anticipate communication & IT needs and liaise with (Deputy) Country Director & Country Finance Manager to anticipate budgets accordingly.
Control & optimize communication & IT costs.
Ensure administrative requirements are met toward local authorities for communication means in use.
Ensure monthly data back-up (server, computers local data, emails, etc.).
Guarantee that IT security standards are applied, and lead crisis management in country in close liaison with HQ if required.
Organize IT staff regular training & refreshers.
3. Compliance & transparency
This vacancy is archived.
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