Myanmar has embarked on a major transition towards democracy, market style economy and peace. Myanmar has low middle-income status and is committed to lifting itself out of Least Developed Country (LDC) status within the next six years. Following the implementation of the first ever UNDP Country Programme during 2013-2017 and as a key development partner of the government of Myanmar, UNDP will implement a new UNDP Country Programme for the period 2018-2022, striving to deliver on a large and relevant programme portfolio that is responsive to the main development challenges facing the country.
The UNDP Country Office in Myanmar is a key interlocutor and advisor to the Union government on evidence-based and integrated planning and policy making, rule of law, civil service reform, parliamentary capacity and institution building, and expanding its programme at the state, region and township levels in order to ensure stronger institutions at all levels of government as well as broader public engagement as part of the effort to build and sustain peace.
The Strengthening Accountability and Rule of Law (SARL) Project supports the Government of Myanmar to build public trust in state institutions at a critical time in Myanmar’s transition. Building on the clear initiative of all three branches of the state to promote transparency and accountability, while recognizing the challenges involved in countering corruption, strengthening parliamentary oversight, and promoting adherence to principles of administrative justice and rule of law, the project helps to strengthen institutional frameworks and capacities for good governance. The project also empowers rights holders and engages them in accountability mechanisms. SARL is active in three main fields: i) Anti-corruption and integrity, ii) Parliamentary Support, iii) Rule of law and human rights.
S/he works in close collaboration with the Programme Support Unit and other project teams, Government officials, technical advisors and experts, implementing partners, donors, beneficiaries and civil society to successfully implement the project.
UNDP Myanmar is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
Under the overall supervision of the Project Manager, the Senior Project Officer acts as a national manager, supporting the Project Manager on all aspects of the project management cycle and managing one or more areas of intervention. The main role is to coordinate project management including continued monitoring of implementation. The Senior Project Officer will have a supervisory role and leads coordination of day-to-day implementation of the project by ensuring consistency of implementation and timely delivery.
Summary of key functions:
- Facilitates coordination of project activities and achievement of project results
- Supports day-to-day management of the project
- Facilitates strategic dialogues with counterparts and manages efforts to strengthen implementation capacities of national counterparts
- Facilitates knowledge building and management
- Provides high-quality analysis of local contexts and advises on implications for the direction of project activities.
- Leads initial drafting of Annual Work Plans (AWPs), in accordance with the Project Document and in close coordination with the project team, and its associated plans such as budget, procurement, and human resources. Facilitates updating of these plans.
- Leads initial drafting of the monitoring plan and facilitates implementation of monitoring activities, including through data gathering and regular field trips for monitoring purposes. Proposes innovative improvements to enhance effective achievement of the project results.
- Leads timely drafting of project reports in line with UNDP requirements and standards as well as donor specific requirements.
- Supervises updating of UNDP´s results-management systems including the ATLAS project management module.
- Coordinates and prepares ad hoc thematic and substantive reports/analysis/briefs.
- Implements project communications activities in close collaboration with the CO Communications Team.
- Facilitates implementation of project governance meetings including timely preparation of agenda, background materials and minutes as per CO SOPs.
- Complies with UNDP procedures for partnerships including drafting of all required documents for partner implementation including letters of agreement, memorandums of understanding, etc. monitoring compliance with agreements and ensure value for money.
- Immediately escalates issues with potential to impact UNDP´s effectiveness, financial soundness or reputation to the Project Manager, Programme Team and CO senior management.
2. Supports day-to-day management of the project, by focusing on the following results:
- Coordinates implementation of activities as per AWP, procurement and HR plans.
- Drafts concept notes, terms of reference, job descriptions and work specifications in order to initiate project activities. Participates in recruitment and procurement processes.
- Provides regular analysis on project’s operational performance including budget resources and expenditures, procurement, assets, and recruitment. Identify operational issues and proposes innovative solutions.
- Coordinates preparation of financial reports with Programme Finance Unit, as required.
- Acts as the focal point for Implementing Partners (IPs). Provides effective support to IPs, including coordination of UNDP process for disbursing financial resources to IPs through agreed modalities. Facilitates timely receipt of IPs’ progress updates/reports. Monitors and analyzes any implementation issues IPs may be faced with and discusses with IPs to identify solutions.
- Manages an implementation calendar to monitor project events, contractors’ delivery timelines, payment schedules, and logistical timelines such as visa renewals.
- Facilitates, as required, UNDP’s capacity assessments for Implementing Partners (IPs), called, HACT and micro-capacity assessments. Ensures timely facilitation of subsequent assessments, once expired.
- Supervises and manages project personnel and consultants, as assigned. Supports creating a motivating and professional work environment. Establishes performance objectives and ensures timely and appropriate feedback. Provides support to ensure optimum performance and professional development.
- Manages project issues and risks logs and identifies mitigation measures.
- Supervises management of project assets, attendance records and filing system.
- Coordinates the project’s support for audits. Implements audit recommendations for the project. Provides inputs to audit management responses.
- Complies with organizational rules, regulations, policies, strategies and internal control mechanisms. In all project activities, ensures appropriate use of project funds as well as the consistent application of UNDP rules and regulations.
3. Facilitates strategic dialogues with counterparts and manages efforts to strengthen implementation capacities of national counterparts, focusing on achievement of the following results:
- Supports coordination of the advisory activities of the project’s technical staff.
- Facilitates, contributes and maintains strategic dialogue between project staff and counterparts and potential partners, including government, parliament, academia/think tanks, civil society, I/NGOs, donors, development partners, and other stakeholders in project´s area of work.
- Identifies and manages efforts to strengthen capacities of national counterparts, based on the results of UNDP’s capacity assessments for Implementing Partners (IPs)
- Identifies areas of cooperation and coordination with UN agencies or other development partners for implementation of joint activities within the area of the project. Contributes to implementation of joint activities with UN implementing partners as per AWP.
- Advocates UNDP with counterparts, partners and stakeholders. Consistently promotes a positive image of the UNDP.
- Supports identification of resources mobilization opportunities.
- Contributes to formulation of UNDP strategies such as in the UNDAF and CPD.Provides inputs to UN and development partners’ coordination platforms.
4. Facilitates knowledge building and management, focusing on achievement of the following results:
- Introduces the project’s IPs to innovation and best practices, access to knowledge and expertise and promotes its application to project implementation.
- Promotes teamwork, information sharing and collaboration both within the project team and between the project team and the CO Programme Team.
- Promotes skills development of project staff through coaching and mentoring.
- Captures and disseminates lessons learnt during project implementation.
- Facilitates the project’s representation and/or participation in international knowledge networks to draw on and share best practice and lessons learned for application in Myanmar
Advocacy/Advancing A Policy-Oriented Agenda
Level 2: Analysis and creation of messages and strategies
- Creates effective advocacy strategies
- Performs analysis of political situations and scenarios, and contributes to the formulation of institutional responses
Results-Based Programme Development and Management
Level 1.1: Contributing to results through provision of information
- Provides information for linkages across programme activities to help identify critical points of integration
- Provides information and documentation on specific stages of projects/programme implementation
- Provides background information to identify opportunities for project development and helps drafting proposals
- Participates in the formulation of project proposals
Building Strategic Partnerships
Level 2: Identifying and building partnerships
- Effectively networks with partners seizing opportunities to build strategic alliances relevant to UNDP’s mandate and strategic agenda
- Identifies needs and interventions for capacity building of counterparts, clients and potential partners
- Promotes UNDP’s agenda in inter-agency meetings
Innovation and Marketing New Approaches
Level 2: Developing new approaches
- Seeks a broad range of perspectives in developing project proposals
- Identifies new approaches and promotes their use in other situations
- Creates an environment that fosters innovation and innovative thinking
- Makes the case for innovative ideas from the team with own supervisor
Level 2: Implementing resource mobilization strategies
- Analyzes information on potential bilateral donors and national counterparts to recommend a strategic approach
- Identifies and compiles lessons learned
- Develops a resource mobilization strategy at the country level
Promoting Organizational Learning and Knowledge Sharing
Level 2: Developing tools and mechanisms
- Makes the case for innovative ideas documenting successes and building them into the design of new approaches
- Identifies new approaches and strategies that promote the use of tools and mechanisms
Job Knowledge/Technical Expertise
Level 2: In-depth knowledge of the subject-matter
- Demonstrates comprehensive understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments
- Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
- Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
- Demonstrates comprehensive knowledge of information technology and applies it in work assignments
Global Leadership and Advocacy for UNDP’s Goals
Level 2: Analysis and creation of messages and strategies
- Performed analysis of political situations and scenarios, and contributes to the formulation of institutional responses
- Uses the opportunity to bring forward and disseminate materials for global advocacy work and adapts it for use at country level
Level 2: Contributing to positive outcomes for the client
- Anticipates client needs
- Works towards creating an enabling environment for a smooth relationship between the clients and service provider
- Demonstrates understanding of client’s perspective
- Solicits feedback on service provision and quality
- Promoting ethics and integrity, creating organizational precedents
- Building support and political acumen
- Building staff competence, creating an environment of creativity and innovation
- Building and promoting effective teams
- Creating and promoting enabling environment for open communication
- Creating an emotionally intelligent organization
- Leveraging conflict in the interests of UNDP & setting standards
- Sharing knowledge across the organization and building a culture of knowledge sharing and learning. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Fair and transparent decision making; calculated risk-taking
- Master’s or Bachelor Degree in Management, Business or Public Sector Administration, International Relations, Political Science, Economics, Development Studies, or other relevant discipline.
- Minimum of 2 years with Master’s degree or 4 years with Bachelor’s degree of progressive experience in project development and management.
- Solid knowledge in the area of democratic governance and in one or more of the areas of the project’s focus (parliament, rule of law/access to justice, anti-corruption, human rights, land rights).
- Experience of managing complex projects through application of project management principles and best practices. Project Management Certification, either Prince2 or PMP/PMI would be an advantage.
- Experience in managing teams and partnerships.
- Excellent interpersonal communication skills.
- Computer literacy – MS office applications, web-based management information systems.
- Fluency in English and Myanmar
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
UNDP is an equal opportunity employer. UNDP regrets its inability to reply individually or attend to telephone queries on the advertised posts.
Contract Duration: One Year