RFQ FY20 - 038 Consultancy to Develop a Training Package for Plan International’s new Emergency Response Operations Manual Global Roll-out

  • Added Date: Tuesday, 25 February 2020
  • Deadline Date: Sunday, 08 March 2020

Background Information on Plan International

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

Read more about Plan International's Global Strategy: 100 Million Reasons at https://plan-international.org/strategy

RFQ- Requirements

Plan International has recently developed a new Emergency Response Operations Manual. This manual replaces the 2013 version of the manual and gives priority focus to operational support functions in the first 24 hours, 72 hours, first week and first month of an emergency. The goal of the Operations Manual Roll-out is to present and introduce the Plan International Federation to the content of the new Manual with a focus on new procedures, tools and templates that need to be utilized to improve the system in place and guarantee standardized processes and procedures across the Organization.

The contents development will highlight the importance to integrate gender through all aspects of an emergency response.

Overall purpose

The overall purpose of this RFQ is to update current Country Office Emergency Response Team (ERT) packages for first responders and develop a training package for upskilling all emergency response staff and key operations functions such as: HR managers, Finance managers etc. from across the Plan International Federation on the processes, procedures, tools and templates of the new Operations Manual.


Plan International Country Offices are aware of and use the new Emergency Response Manual and tools.


1. Revise the current ERT package to reflect the content of the new Emergency Response Manual for dissemination to Emergency Response Teams at Country Office level.

2. Create a 2-day training package to be delivered to senior members of the Country Office Emergency Response Management Team (ERMT) with a specific focus on the following chapters in SECTION B of the manual:

i. General session on the Management and Rapid Needs Analysis chapter

ii. Logistics & Procurement

iii. Finance

iv. Information Management

v. Business Development and Resource allocation

vi. Brief session on Roster mechanism

vii. What’s next? Develop regional action plan for Manual rollout

3. Create a simple induction guide on the emergency response manual for new starters

Target Group

Direct beneficiaries:

  1. ERT PACKAGE: Country Office ERT staff

  2. 2-DAY TRAINING PACKAGE: Country office Operations managers, Regional hub Disaster Risk Managers, Disaster Risk Management Specialists and Directors of Sub-Regions

  3. INDUCTION GUIDES: new starters within the organization working on emergency response

Indirect beneficiaries:

Girls and boys, their caregivers/families and community members affected by an emergency and in need of quality, timely, effective and appropriate humanitarian assistance.


It’s envisaged for a total of 20 days starting from the 16th March.

This include 4 days to pilot the package for the first event rollout on April 23rd and 24th April in Bangkok (Asian Regional Hub).

This vacancy is archived.

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