The Resident Coordinator’s Office (RCO) is responsible for supporting the Resident Coordinator and the UN Country Team in carrying out their vision through developing strategic frameworks and work plans, day-to-day coordination of operational activities of UN Agencies operating in Somalia, streamlining existing coordination mechanisms, harmonizing administrative rules and policies of the UN, supporting common services and premises to further the One UN Agenda, as well as sharing information and advocating on key issues and objectives with national partners, donors and other key stakeholders.
In September 2013, the Somali Compact was endorsed by both the Somali government and international partners. The Compact established a partnership based on mutual accountability, shared risk and responsibilities, between the people of Somalia, and international partners. The Somali Compact puts emphasis on Somali-owned and Somali-led planning based on joint priorities reached through dialogue and sustained through reconciliation.
To facilitate the implementation of the Compact priorities, the Federal Government of Somalia (FGS) and development partners formed the Somalia Development and Reconstruction Facility (SDRF) to act as a coordination framework and a financing architecture for implementing the Somali Compact.
The SDRF brings together several multi-partner trust funds under common governance arrangements. The funds are designed to deliver on urgent needs as well as to establish the foundations for longer-term institutional development. The UNMPTF has two funding streams – the UN funding stream and the national funding stream (NFS).
The UN Resident Coordinator’s Office (RCO) for Somalia plays a leading role in all of these initiatives. It has therefore identified the need to recruit a Resource Management Officer to support the functioning of the RCO in Nairobi and in Somalia and support in particular facilitate the disbursement of MPTF funds to programmes/project, enhance existing coordination mechanisms and manage the fiscal resources of the RCO.
Under the guidance and direct supervision of the Head of the Office, the Resource Management Officer strengthens the capacity of the UN Country Team through the effective administration of the RCO programme, budget and projects and in facilitating the efficient management of MPTF funds transfers to Programmes and Projects.
Summary of Functions:
- Resource management and monitoring;
- Administration of the RCO programme and projects;
- Implement an effective system of tracking UN MPTF disbursements;
- Facilitation of knowledge building and knowledge sharing;
- Backstopping the Executive Officer at the Resident Coordinator’s desk.
Provide effective and efficient resource management and monitoring focusing on the achievement of the following results:
- Provision of efficient support on day to day fiscal issues to enable better planning and use of RCO resources;
- Support the formulation of the RCO annual work plan;
- Preparation and review of monetary reports, including expenditure and progress reports against the work plan and amendments made accordingly;
- Track and report on RCO mobilized resources.
Provides administrative lead in the management of the RCO projects and operation through:
- Contributing to the inputs in the preparation of project work plans, budgets, and proposals on project implementation arrangements;
- Analyzing resources, technical and methodological aspects of implementation of the projects;
- Ensuring logistics are properly undertaken pertaining to the organization of workshops, seminars, events, and other activities, and prepares relevant budgets and participant lists;
- Maintaining ongoing contact with partners, including government, civil society organizations, international organizations, UN agencies;
- Communicating with stakeholders and partners from governmental bodies, CSOs and experts;
- At the direction of the Head of the Resident Coordinator’s Office, drafts routine correspondences;
- Collaborating with the respective Project Managers in the preparation of progress reports;
- Assisting the projects in monitoring and evaluating the performance of partners under contracts/agreements;
- Preparing and compiling necessary documentation in the recruitment of consultants for the DSI and PBF projects;
- Coordinating meetings of Project Managers’ missions, including the development of background materials and other relevant reports and documentation;
- Coordinating the collection of information for any audits/evaluations of the project and supporting the implementation of audit/evaluation recommendations;
- Contributing to the development or update of standard operating procedures, guidelines, checklists, templates and business processes in project management.
Ensure the Implementation of an effective system of tracking UN MPTF fiscal disbursements focusing on the achievements of the following results:
- Provide timely, relevant and accurate reports and analysis of financial disbursements from the UNMPTF office to projects and programmes to facilitate decision-making toward the achievement of the New Deal strategic plan;
- Coordinate MPTF funding flows with other potential sources of funding (e.g. PBF, UN HSTF, etc.) in support of UN resource mobilization efforts;
- Communicate to UN entities and partners on funding gaps, funding availability, and other relevant economic matters required for effective implementation of MPTF programs.
Ensure facilitation of knowledge building and knowledge sharing in the RCO focusing on achievement of the following results:
- Organization of trainings for FGS staff on resource and operational matters for the management of the NFS funds;
- Synthesis of lesson learnt and best practices in the management of the NFS funds;
- Sound contributions to knowledge networks and communities of practice.
Provide backstop support to the UN Resident Coordinator:
- Provide full administrative support to the Resident Coordinator on need basis.
- Leadership - Generates commitment, excitement and excellence in others;
- People Management - Models independent thinking and action;
- Communication - Synthesizes information to communicate independent analysis;
- Delivery - Meets goals and quality criteria for delivery of products or services.
- Representation - Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
- Data and Statistics for Development - Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
- Thematic and Analysis - Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
- UN Coordination and Knowledge Management Skills on Pooled Financing Instruments - Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
- Transition Finance - Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
- Advanced university degree (Master’s degree or equivalent degree) in Business Administration, Management and Organizational Development, Social Sciences or related area;
- A first-level university degree in combination with two additional years of relevant experience may be accepted in lieu of an advanced university degree.
- Minimum 2 years of relevant work experience;
- Ability and willingness to work as part of a team to meet tight deadlines and produce high quality work.
- Written and oral proficiency in English is required.
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
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Contract Duration: One Year