PUBLIC INFORMATION ASSISTANT

  • Added Date: Friday, 11 January 2019
  • Deadline Date: Saturday, 09 February 2019

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PUBLIC INFORMATION ASSISTANT [Temporary]
Organization: UN Department of Global Communications
Added: Monday, 11 March 2019
Deadline: Monday, 25 March 2019

Org. Setting and Reporting

Created in December 1999, the United Nations Office for Disaster Risk Reduction (UNISDR) is the designated focal point in the United Nations system for the coordination of efforts to reduce disasters and to ensure synergies among the disaster reduction activities of the United Nations and regional organizations and activities in both developed and less developed countries. Led by the United Nations Special Representative of the Secretary-General for Disaster Risk Reduction (SRSG), UNISDR has over 100 staff located in its headquarters in Geneva, Switzerland, and in regional offices. Specifically, UNISDR guides, monitors, analyses and reports on progress in the implementation of the Sendai Framework for Disaster Risk Reduction 2015-2030, supports regional and national implementation of the Framework and catalyses action and increases global awareness to reduce disaster risk working with U.N. Member States and a broad range of partners and stakeholders, including civil society, the private sector, parliamentarians and the science and technology community.

The position is located in the Communication, Advocacy and Knowledge Management Section of UNISDR in Geneva. The incumbent reports to the Chief of Section.

Responsibilities

Under the supervision of the Chief, Communication and Advocacy Section, P-5, the incumbent will be responsible for the following duties:

Publications, design and translation: Is responsible for the production and delivery of UNISDR digital and printed publications and translation requirements. Is responsible for the procurement processes related to the production of UNISDR communication, advocacy, and knowledge management materials, in line with the UN rules. Responsible for the quality control of all material produced by the organization and serves as focal point for guidance on issues of publications. Assists with the recruitment of consultants (graphic designers, infographic specialists, editors). Drafts terms of reference and manages the work schedule and quality control. Ensures availability and appropriate packaging of products for distribution worldwide. Provides editorial support where required. Responsible for sourcing photographic material. Liaise with the Publications Board at UNHQ on copyright and legal issues relating to publishing.

Website updates, news distribution and photo management: Assists in the production and publication of website and social media content; proposes new material for inclusion in appropriate web pages and or social media. Responsible for the distribution and posting on the UNISDR website press releases, news stories and new material in appropriate programming language for Web format or inserting into a content management system; preparing for the development of new web pages; researching and managing the production of relevant graphic and photographic material. Provide editorial support for material produced. Manage the corporate photo gallery (Flickr).

Event management and office support: Assists with the planning and coordination of UNISDR communication events and advocacy campaigns, in-line with UNISDR’s Communication and Advocacy strategy. Researches, compiles and presents basic information for use in the preparation of communication events / advocacy campaigns. Drafts and edits plans, production schedules and correspondence related to communication and advocacy events. Serves as photographic assistant by producing digital imaging and photo prints; serves as a back-up photographer; writes captions for UNISDR photos. Assists with the media coverage of key events; liaises with the news and publication agencies and public relations firm, photographers etc. Supports with the production of advocacy materials such as corporate banners, flyers, brochures etc. Responsible for the procurement and recruitment processes related to the production of communication, advocacy and knowledge management materials. Accompanies the SRSG to the UN TV studio for video recordings. Focal point for the International Geneva Perception Change Initiative: attend monthly meetings and report back to the Communications, Advocacy and Knowledge Management Section; proposes areas for potential engagement in the activities organized and with other organizations involved. Attend events promoted by the initiative.

Provides general office support to the Communication, Advocacy and Knowledge Management Section; responds to complex information requests and inquiries; processes, drafts and finalizes relevant correspondence and other communications; sets up and maintains files/records, organizes meetings, monitors deadlines, etc. Coordinates administrative services, including preparing, monitoring and processing various requisitions, service contracts and payment vouchers, coordinating special assignments and related travel authorizations.


Performs other duties as required.

Competencies

Professionalism: Knowledge of internal policies, processes and procedures related to communication, production and dissemination of public information. Ability to research information from a variety of sources. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

High school diploma or equivalent is required.

Work Experience

A minimum of five (5) years of progressively responsible experience in the field in public information, communication, marketing, knowledge management or related area is required. Experience with web-based content management systems is desirable. Experience in setting up and analyzing online social/digital metrics is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is required. Knowledge of another official United Nations language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

This vacancy is archived.

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