Position Title : Project Officer (IBM and Monitoring and Evaluation)
Duty Station : Kampala, Uganda
Classification : Professional Staff, Grade P2
Type of Appointment : Special short-term graded, Four months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 13 November 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
Candidates from the following non-represented member states: Antigua and Barbuda; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; El Salvador; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic Republic (the); Latvia; Libya; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Uganda is currently posed with multi-faceted immigration and border management challenges, including several large-scale influxes of refugees from neighbouring countries, risk of epidemic outbreaks across the border and transnational security threats. With the overarching objective of strengthening border security of Uganda, this project aims at strengthening the capacity of Government of Uganda and border communities to respond to emergency induced mass migration and individual security threats across the border.
Under the overall supervision of the Chief of Mission, and the direct supervision of the Programme Coordinator, the successful candidate will assist project planning, coordination, implementation and monitoring of activities for a Japan funded project “Comprehensive Border
Management for a Strengthened response to Emergency Mass Migration and Identification of
Individual Security Threats in Uganda”.
Core Functions / Responsibilities:
Assist the overall implementation of the project including project implementation, administrative and financial aspects in coordination with the Programme Coordinator and Resources Management Unit.
Provide effective project planning, coordination and implementation support in accordance with the approved project documents and budget in close coordination with the Programme Coordinator.
Contribute to the development of and maintain work plans, implementation strategies and expenditure plans to facilitate the timely execution of projects, checking that the budget lines are respected and monitoring burn rates for the effective use of the funds.
Contribute to the development of project monitoring and evaluation (M&E) plan, tools and field data collection mechanism.
Monitor and track all components of the project to ensure all the activities are within the timeline for successful completion.
Draft donor (Embassy of Japan in Uganda) reports including interim and final reports and facilitate timely submission in line with donor requirements and IOM procedures and standards.
Liaise with all stakeholders including Directorate of Citizenship and Immigration Control (DCIC), Office of the Prime Minister, UN/ Non-Governmental Organisation (NGOs), local governments and beneficiary communities to ensure effective and active communication.
Contribute to needs assessment and development for new project proposals in collaboration with Programme Support Unit.
Undertake duty travels to the field as necessary to monitor and supervise field implementation progress, to discuss and identify implementation challenges and bottle necks, as well as to recommend problem solving measures.
Participate in relevant interagency meeting (Government, UN, I/NGOs, etc.), including sector working groups and task force meetings and follow up on action points and recommendations; take and share meeting minutes with relevant team colleagues.
Coordinate with Public Information Unit and other programmatic units with regards to creation of Information Education Communication (IEC) materials as well as development of donor visibility items.
Liaise with the Embassy of Japan as a focal person for the project updates, reports and other communications as well as to discuss their further funding opportunities.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Political or Social Sciences, Law, International Relations or a related field
from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Operational and field experience in coordination, project management and monitoring and evaluation of migration related projects;
• Strong experience in coordination, communicating and liaising with governmental donors, authorities, UN, international and national NGOs and other national/international institutions;
• Work experience in the Eastern African region is an asset;
• Sound knowledge of refugee and migration related issues, including economic and social conditions of migrants in several countries;
• Excellent knowledge of technical cooperation principles, concepts and techniques;
• Good knowledge of financial and administrative management;
• Effective resource management and mobilization skills;
• Excellent writing, communication and negotiation skills;
• Ability to prepare and concise reports.
IOM’s official languages are English, French and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of
Japanese, French and/or Spanish is an advantage.
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.