The Commission implements an Aid Programme for the Turkish Cypriot community based on the Aid Regulation (EC No. 389/2006). The programme is managed by the Commission's Structural Reform Support Service. The programme aims to facilitate the reunification of Cyprus by encouraging the economic development of the Turkish Cypriot community.
Based on a long-standing partnership and UNDP previous experience in implementing large and medium-size EU funded urban upgrading and infrastructure projects in the northern part of Cyprus, the European Commission requested UNDP to continue supporting this type of infrastructure projects through the establishment of a new instrument called “Local Infrastructure Facility”.
The Facility will help identify, screen, mature, prepare for tender, and implement local infrastructure investments, targeting the funding on competitive basis to ensure best value for money and providing support also to those communities with a lower technical and administrative capacity. This will in turn result in a greater positive impact on the standard of living of local populations and increase the visibility of EU interventions in the priority areas.
The LIF Unit will be composed of a Project Manager, 2/3 Project specialist, Project Assistant and an operational unit for procurement and finance, ad - hoc consultants and pool of experts for preparation of masterplans/ designs and implementation of works. Moreover, synergies with the UNDP Cyprus will be established, in particular for the visibility and communication aspects.
The project is funded by the European Union.
Under the overall supervision and guidance of the Head of Office / Senior Programme Manager, the Project Manager is responsible for the management and administration of the Local Infrastructure Facility, in particular:
1. Establishment of the LIF programme:
- Manage the LIF programme outputs, activities, indicators, budget, projects etc.
- Carry out Project Manager functions in the UNDP ATLAS ERP as assigned
- The PM organise regular and ad-hoc progress/stock taking meetings with EUPSO.
2. Governance mechanism according to the Project Document. In particular:
- Establishment of the modus operandi for the LIF Programme defining the governance mechanism, responsibilities of the Project Steering Committee (PSC) and the Advisory Board (AB)
- Develop and implement a framework of consultation with the local communities, AB and the PSC
3. Project proposals processes according to the Project Document. In particular:
- Coordination of project proposal processes from local communities, transparent screening & evaluation process with AB; collation of outcome report to PSC for consideration.
- Oversee the implementation of contracts such as feasibility & sustainability studies, environmental impact assessments, surveys, etc.
4. Sector specific master plans according to the Project Document. In particular:
- Consultation process with local communities for identifying sector specific master planning
- Manage the process of master planning from preparatory stages to the elaboration of master plans
- Coordinate presentations to the stakeholders for the outputs of master plans
5. Implementation of the selected projects according to the Project Document. In particular:
- Oversees the services of consultancy entities for elaboration of designs, specifications and bills/estimates for selected projects
- Oversee administration of service entities contracts, outputs and deliverables and coordinate inclusive participation of local communities
- Oversee the management of the FIDIC Yellow and/or FIDIC Red contracts to ensure that works are carried out as per the contract documents, within the timelines and within the contract budget
- Oversee the supervision of the services of the companies and individual engineer/s contracted to manage the works contracts
- Coordination and management of inclusive participation of local communities’ technical staff at every stage of projects; designs and works
- Coordinate process of handing over projects sites to local communities after completion
- Coordinate periodic monitoring inspections during defects periods and issuance of ‘performance/final completion certificate’
6. Capacity building component. In particular:
- Oversee the capacity assessment of local communities and develop comprehensive training programmes for capacity building & know-how transfer throughout project cycles
- Implementation of gender review of local communities establish benchmark data and devise tools for gender inclusiveness in project preparation and implementation
7. Manage cross-cutting aspects:
- Ensure that property checks are carried out in due time before any works contracts are signed
- Ensure that local communities carry out responsibilities such as planning permissions, environmental impact assessments, visas, building permits, etc., for the implementation of the projects
8. Reporting according to the Project Document:
- Prepare quarterly reporting to the EC (template of the report will be agreed with the EC)
- Prepare quarterly risk report for monitoring and managing risks and project review reporting to the PSC
- Prepare annual progress/replenishment report to the EC in accordance with the delegation agreement
- Prepare annual “lessons learned’ reporting to UNDP PMO
Any other duty as assigned by the supervisor.
- Ability to make new and useful ideas work
- Ability to persuade others to follow
- Ability to improve performance and satisfaction
- Ability to listen, adapt, persuade and transform
- Ability to get things done
- Knowledge of anti-corruption concepts, principles and policies and the ability to apply in strategic and/or practical situations
Client Orientation: Maintains effective client relationships
- Reports to internal and external clients in a timely and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Responds to client needs promptly
Knowledge of processes, methods and procedures
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
- Demonstrates in-depth understanding and knowledge of the current guidelines and utilizes these regularly in work assignments
Managing Documents, Correspondence and Reports
- Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software
- Edits, formats and provides inputs to correspondence, reports, documents and/or presentations using work processing, spreadsheets and databases meeting quality standards and requiring minimal correction
- Shows sound grasp of grammar, spelling and structure in the required language
- Ensures correspondence, reports and documents comply with established UN standards
- Ability to produce accurate and well documented records conforming to the required standard
Planning, Organizing and Multi-Tasking
- Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
- Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines
- Demonstrates ability to quickly shift from one task to another to meet multiple support needs
- Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support
- Good knowledge of relevant rules and regulations
- In-depth knowledge of office software applications relating to word processing data management presentation, ATLAS, as required
- Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
- Ability to efficiently handle and share information and knowledge
- Masters degree in civil engineering / architecture or equivalent disciplines
- Bachelor degree in civil engineering/ architecture or equivalent discipline (+ 9 years of experience after graduation)
- Master’s degree with 7 years of proven project management experience in complex infrastructure programmes
- Bachelor’s degree with 9 years of proven project management experience in complex infrastructure programmes
2) Minimum 5 years of experience (designs and/or works) in infrastructure out of which mentioned minimum required years of experiences above.
3) Proven competency in international FIDIC contract procedures is required.
4) Experience in implementation of similar programmes in the EU and/or EU candidate countries is an asset
5) Experience in managing FIDIC Yellow and Red books contracts as Engineer of the contracts as Employers Project Manager; is an asset
6) Proven experience in management of a team (e.g. in position of Team Leader, Programme Manager, Project Manager etc. ) is a requirement
7) Certification in PRINCE or equivalent is an asset
- Fluency in English is required.
- Fluency in another UN language will be an asset
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Contract Duration: 1 Year with possibility for extension