The South Eastern and Eastern Europe Clearinghouse for the Control of Small Arms and Light Weapons (SEESAC) is a joint initiative of the UNDP and the Regional Cooperation Council funded by the European Union, Norway, USA, the Governments of Germany and France and the Swedish Armed Forces. SEESAC is an integral part of UNDP’s work in Europe and the Commonwealth of Independent States (ECIS) and has, since 2002, focused primarily to strengthen the capacities of national and regional stakeholders to control and reduce the proliferation and misuse of small arms and light weapons, and thus contributed to enhanced stability, security and development in South Eastern and Eastern Europe. SEESAC also works closely with national Ministries to mainstream gender equality in the security sector. SEESAC operates throughout South Eastern Europe (SEE), managing activities in Albania, Bosnia and Herzegovina, Kosovo (UNSCR 1244), the Republic of Moldova, Montenegro, Serbia and the former Yugoslav Republic of Macedonia. Support has expanded beyond SEE to include Belarus and Ukraine and increasingly inter-regional support.
The overall objective of the project is to contribute to international peace and security by combatting the threat posed by the widespread accumulation and illicit trafficking in small arms and light weapons (SALW) and their ammunition in and from SEE. SEESAC follows a holistic approach to SALW control, focused on: facilitation of strategic and operational regional cooperation, supporting policy development and capacity enhancement of institutions, awareness-raising and SALW collection campaigns, stockpile management, surplus reduction and improved marking and tracing capabilities, as well as improved arms exports control.
SEESAC enhances regional stability by working within the framework of the RCC and in partnership with other relevant initiatives. The project is directly contributing to the implementation of the EU Security Strategy, the EU SALW Strategy, the EU Firearms Strategy, the Arms Trade Treaty, the UN Programme of Action, the International Tracing Instrument, UN Firearms Protocol, UN Security Council Resolution 1325 and will specifically enhance regional cooperation in combating the threat posed by the spread of SALW and their ammunition. Specifically, the project is contributing to the implementation of the South East Europe Regional Implementation Plan Combatting the Proliferations and Impact of Small Arms and Light Weapons and the Roadmap for a sustainable solution to the illegal possession, misuse and trafficking of Small Arms and Light Weapons (SALW) and their ammunition in the Western Balkans by 2024. The project results are directly contributing to the implementation of Sustainable Development Goal 16 on peaceful and just societies, in particular to targets 16.1 (significantly reduce all forms of violence and death rate everywhere) and 16.4 (significantly reduce illicit arms flows).
Under the supervision of the Governance and Peacebuilding Team Leader at UNDP’s Istanbul Regional Hub, the incumbent will lead and coordinate SEESAC, providing sound management and strategic planning, financial oversight, supervision of the design and achievement of performance goals for staff as well as representation of UNDP and the project in national, regional and international fora related to the sectors of intervention of SEESAC.
The incumbent will nurture and maintain relations with partners and line ministries and identify and utilize opportunities to mobilize resources in alignment with UNDP’s strategic plan. S/he will provide high quality advisory services to UNDP Country Offices in the region and beyond in areas of SEESAC’s specialization.
The incumbent will lead the integration of SEESAC experiences and lessons learned into UNDP’s broader regional and global work and seek new opportunities for support to rule of law and security objectives within the framework of the Regional Programme of the UNDP Regional Bureau for Europe and the CIS and the regional governance and sustaining peace agenda.
SEESAC functions under the mandate given to it by the United Nations Development Programme (UNDP) and the Regional Cooperation Council (RCC).
 The countries and territories covered by SEESAC and its mandate include: Albania, Bosnia and Herzegovina, Kosovo (all references in the context of UNSCR 1244), Moldova, Montenegro, Serbia, the Former Yugoslav Republic of Macedonia.
Summary of key functions:
The following are the specific key function/result expected:
1. Provide strategic planning for the future direction of SEESAC
- Provide strategic planning for the future direction of SEESAC including in the development of project proposals and donor relations, based on the needs and requests of national stakeholders and in collaboration with relevant UNDP offices.
- Contribute to UNDP’s regional and global work on security sector reform, community security and SALW control through close cooperation with relevant policy and programme teams.
2. Oversee all aspects of project management
- Oversee all aspects of project management including the preparation of work plans, budgets, financial allocations, delegated authorities, payments in accordance with UNDP rules and regulations
- Ensure financial oversight of SEESAC’s project activities as well as timely reporting to donors and relevant UNDP offices.
- Report regularly to the Project Board and Regional Steering Committee and produce quarterly performance and financial reports.
- Supervise SEESAC project staff, ensuring they have clear goals, performance benchmarks and work in a positive, inclusive and motivating environment.
- Ensure that SEESAC staff adhere to the need to liaise closely and proactively with the relevant Country Office staff, as well as other UNDP units
- Implement activities in accordance with UNDP operational procedures, financial rules and regulations and UNDP’s Internal Control Framework ensuring the integrity of financial management of the project.
- Manage implementation of contractual processes for project implementation such as procurement of expertise, goods and services, including preparation of ToRs, specifications and other inputs.
- Design and update, as required, project implementation arrangements and identify implementing partners such as government institutions, service providers, and NGOs.
- Ensure effective monitoring and measuring the impact of SEESAC activities.
- Provide strategic oversight of planning, budgeting, implementing and monitoring of the programme, tracking the use of financial resources in accordance with UNDP rules and regulations.
- Follow up on audit and evaluation recommendations.
3. Provide relevant and high-quality advisory services to a broad range of clients on issues related to SEESACs specialization, including the introduction of gender perspectives to security sector reforms and building the gender responsiveness of legal and judicial institutions.
- Provide high-quality advisory services to a broad range of clients on issues related to SEESACs specialization including in the preparation of briefings for senior UNDP management as required.
- Ensure that timely support is provided to Governments in the region in arms control activities, armed violence prevention and citizen security;
- Ensure consistent client-oriented service to UNDP Country Offices in the region and beyond, enabling them to deliver high quality service in the thematic fields in which SEESAC operates
4. Lead resource mobilization for the SEESAC portfolio
- Lead resource mobilization for all SEESAC activities working closely with the UNDP Istanbul Regional Hub and Country Offices;
- Support Country Offices in resource mobilization pertaining to the areas of SEESAC’s specialization and in coordinated engagements with partners;
- Implementation of partnerships and resource mobilization strategies to achieve programme outcomes;
- In close consultation with relevant Country Offices, determine programmatic areas of cooperation, based on strategic goals of UNDP, needs and donor priorities.
- Undertake analysis and research of funding opportunities, prepare substantive briefs on possible areas of cooperation, and identify opportunities for cost-sharing.
5. Support the implementation of the Western Balkans SALW Control Roadmap Multi-Partner Trust Fund:
- Lead the Multi-Partner Trust Fund Secretariat;
- Advise the Steering Committee on strategic priorities, programmatic and financial allocations;
- Provide logistical and operational support to the Steering Committee;
- Organize calls for proposals and appraisal processes;
- Ensure the monitoring of operational risks and fund performance;
- Consolidate annual and final narrative reports provided by the participating UN Organizations and share with the Steering Committee for review as well as with Administrative Agent for preparation of consolidated narrative and financial reports;
- Facilitate collaboration and communication between participating UN Organizations to ensure programmes are implemented effectively.
- Liaise with the Administrative Agent on fund administration issues, including issues related to project/ fund extensions and project/fund closure.
6. Represent the project in national, regional and international fora and lead knowledge management for SEESAC
- Develop and maintain effective relations with government line ministries and regional/international organizations in line with the thematic focus of SEESAC, working in close coordination with UNDP COs and the UNDP Istanbul Regional Hub.
- Represent SEESAC in national, regional and international fora, vis-à-vis national and international partners at governmental and non-governmental levels in close cooperation with the UNDP Istanbul Regional Hub, UNDP HQ or UNDP COs, as appropriate.
- Co-ordinate the functioning of the Regional Security Sector Reform Platform; working closely with national governments, UNDP HQ and CO offices.
- Ensure effective knowledge management and communication on the SEESAC’s portfolio.
- Ability to make new and useful ideas work
- Ability to persuade others to follow
- Ability to improve performance and satisfaction
- Ability to listen, adapt, persuade and transform
- Ability to get things done
Results Based Management
- Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results.
Relationship Management & Partnerships
- Ability to engage with other agencies and parties
- Ability to identify and organize projects to implement solutions and generate resources
Advocacy and Representation
- Ability to productively share UNDP knowledge and activities (at UN and other venues)
- Ability to make decisions that align with strategy, vision, and mission
Job Knowledge/Technical Expertise
- Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position; Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks; Strives to keep job knowledge up-to-date through self-directed study and other means of learning, demonstrates good knowledge of information technology and applies it in work assignments
- Ability to efficiently handle and share information and knowledge
Global Leadership and Advocacy for UNDP’s Goals
- Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
- Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion; Organizes and prioritizes work schedule to meet client needs and deadlines
- Master’s Degree in political science, law, international relations or a security related field, or;
- Bachelor’s Degree in political science, law, international relations or a security related field, plus 2 additional years of relevant experience as outlined below
- At least 7 years of substantive experience in or directly related the design, implementation, management and monitoring of security-related programmes/projects in SEE;
- Thorough understanding of the political, economic and social climate in the countries of SEE is required;
- Prior experience and proven competence mobilizing resources from multi-lateral and bi-lateral partners for security-related programming is required;
- Experience with SALW control and gender mainstreaming in security sector highly desirable;
- Prior experience and demonstrated competence managing teams that deliver tangible results is required;
- Strong experience in partnership building at international, national, regional and local level is required;
- Knowledge of the existent legal and institutional frameworks for arms control, armed violence prevention and citizen security in South East Europe is required;
- Knowledge of UNDP rules and procedures an asset;
- Experience in the use of computers and office software packages and handling of web-based management systems is required.
- Fluency in English is required
- Knowledge of one of more languages spoken in the region is a strong asset.
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Contract Duration: 1 Year with possibility for extension