Project Coordinator-Inclusive Governance & Conflict Mgt. Support

  • Added Date: Wednesday, 20 February 2019
  • Deadline Date: Wednesday, 06 March 2019

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Ethiopia has enjoyed relative stability and sustained economic progress for almost two and half decades. However, the past three years, have proved pivotal times in Ethiopian history. Pro-democracy movements that at times escalated to violent protests put pressures on the government to address serious issues of governance and economic reforms. Fueled by ethnic violence, territorial issues and unhealthy competition for natural resources, inter-communal violent conflicts occurred taking the lives of many and causing huge loss of public and individual property. The most devastating of such conflicts is the conflict happened in 2017 and 2018. This conflict has claimed the lives of many local populations, displaced hundreds of thousands of people and resulted in the destruction of valuable property as well as losses in development gains. The total number of Internally Displaced Persons in the country exceeds two million.

Violent communal conflicts and the humanitarian crisis of these types, though different in scale continue to happen yet in various parts of the country dampening the momentum of hope in Ethiopia. Success of the new Prime Minister’s reform agenda, specifically, and the future of Ethiopia, are intrinsically tied to the ability of the Government and the people of Ethiopia to quickly resolve and set in motion a comprehensive and inclusive strategy to prevent violent conflicts, reintegrate former combatants and those forced into displacement, and reconcile communities and political leaders. To this end, various initiatives have been started by the Government involving senior political and religious leaders, women and peace messengers centering the participation of grassroots communities.

In recognition of all these challenges the Government of Ethiopia (GoE) in collaboration with UNDP, IOM and UN-Women (PBF Recipient United Nation Organizations) is implementing a Peace Building Funded project that seeks to improve the level of inclusiveness in governance and conflict management systems in Ethiopia through support to state and community actors. Specifically, the project seeks to deliver two key outcomes: Outcome 1: National level policy developed; and Outcome 2: Regional and local level conflict reduced. The first outcome will aim at resolving key conflict factors and ensuring national ownership of peacebuilding priorities while the second focuses on but not limited to challenges arising from conflicts induced displacements.

The PBF Recipient United Nation Organizations would like to contribute to these efforts through accelerated peacebuilding processes, reconciliation dialogues, socioeconomic recovery and support focusing on stabilizing the displacement crisis by restoring trust and confidence and facilitating structured intra-and inter community dialogue.  

To ensure successful implementation of the project, as a management agent of the project and on behalf of the Recipient United Nations Organizations, UNDP-Ethiopia is seeking to recruit a PBF Project Coordinator. Based in UNDP, he/she will be responsible for overall coordination of the project activities between the different Recipient United Nation Organizations and serve the Project Coordination Secretariat (Project Steering and Technical Committees).  The PBF Project Coordinator will work under the overall guidance of the UNDP Senior Peacebuilding Advisor, UNDP Governance Programme Specialist, GDPP Project Officer and the PBF Liaison Officer based in the Ministry of Peace and with PBF Project Focal Points of IOM and UN-Women. He/she will report to the UNDP Team Leader- Governance and Capacity Development Unit and expected to ensure the provision of high quality technical support to the Ministry of Peace and the Ministry of Women, Children and Youth. He/She will also advise UNDP in defining its leading role to support government in establishing national and sub-national architecture for peacebuilding and reconciliation and undertaking initiatives that would bring communities to peace and reconciliation processes through strengthening local, institutional and civil societies capacities to be engaged in these processes. In addition, the PBF Project Coordinator, alongside the Focal Points of IOM and UN-Women, will lead contributions of Recipient United Nations Organizations to strengthening/improvement of peace and development through elaborating viable options for maintaining peace and order in the country.  

Furthermore, he/she will be responsible for ensuring that all aspects of the project are efficiently and effectively executed and in line with the overall project outcomes and outputs. He/She will work with, support and guide the Implementing Partners to ensure the smooth and coordinated implementation of the Inclusive Governance and Conflict Management Support for Ethiopia through ensuring clarity of roles and following up with different partners towards value-based implementation He/she will have overall responsibility for coordinating partners towards Annual Work Plan including its development, budgeting, alignment among partners, execution, reporting and monitoring.

The Project Coordinator will ensure that the Project Coordination Secretariat and Project Steering Committee have the relevant information and reports to effectively carry out their management functions. In this regard, she or he will ensure quality and timely narrative and financial reports, comprehensive AWPs and budgets. Within UNDP, she or he will ensure that Senior Management is timeously and fully advised on all aspects of the project including any risks and challenges to the realization of the project outcomes. He or she will be responsible for ensuring that all the activities are realized within time and budget.

 

Summary of Key Functions:

 

 

Specific Roles and Responsibilities

  • Coordinate the project partners to prepare detailed work plans, budgets and monitoring plans;
  • Coordinate the project partners and ensure submission project reports on time;
  • Coordinate the project partners to prepare narrative and financial reports, and any other reports and information required by the Project Coordination Secretariat and Project Steering Committee;
  • Ensure the integration and implementation of Women in Peace project to the PFB project activities;
  • Ensure monitoring and reporting on project performance and impact;
  • Coordinate the project partners to develop and implement procurement plan for recruiting consultants and procuring equipment and supplies;
  • Support the implementation of project monitoring plans to ensure that data collection feeds into project indicative targets as contained in the project Resources and Results Framework (RRF);
  • Provide support and ensure that Recipient UN agencies are fully informed of the progress or any challenges of the project implementation;
  • Provide intellectual and technical leadership through strategic guidance and day-to-day management of the project team;
  • Establishing the team’s annual work plans and setting objectives, performance measurements, standards and expected results in collaboration with UNDP Senior Peace Building Advisor, Team Leader, Governance Programme Specialist;
  • Take timely decisions to meet objectives and escalating complex issues to the supervisor as needed;
  • Supervising and assessing work in progress to ensure delivery of results according to performance standards, overall objectives and project’s accountability framework;
  • Through both programme and operations specialists, ensure quality of project’s financial, procurement, administrative and programmatic compliance with UNDP rules and regulations as well as compliance with project’s timelines
  • Guide and coordinate project staff including ensuring that activities and tasks are been implemented;
  • Support and coordinate partners to ensure regular internal review of project progress;
  • Support to ensure that external evaluation is conducted smoothly and effectively;
  • Ensure assets of the project are managed according to UNDP Policy
  • Ensure and maintain linkages, coherence and synergies among activities under the different components of the project;
  • Ensure effective strategic coordination among project staff, partners, and other stakeholders;
  • Ensure good coordination and collaboration with suppliers, implementing partners, beneficiaries and other key project stakeholders;
  • Develop initiatives and coordination mechanism to facilitate functional partnerships between Government counterparts and other organization working on areas relevant to the project;
  • Ensure close coordination with Ministry of Peace, Ministry of Women, Children and Youth Affairs, UN Women and IOM.
  • Serve on the secretary for Project Coordination Secretariat as well as the Project Steering Committee and ensure that meeting minutes are produced and shared in timely manner to all project partners
  • Support the M&E Officer to actively codify, share, and disseminate knowledge, including best practices and lessons learned, through the project implementation;
  • Represent the Project as might be required and directed in meetings and conferences to which the Project is invited to attend;
  • Support the Project partners to systematically builds national capacities to independently take initiatives towards peaceful and stable Ethiopia;
  • Contribute to the production of reports and publications providing technical inputs;
  • In liaison with the UNDP CO, set up technical criteria for appraisal and evaluation of projects and ensures final quality assurance checks prior to submitting projects to the Project Steering Committee;
  • Ensure overall quality management of entire project life cycle
  • Lead field visits and report on progress and key issues;
  • Identify gaps and implementing challenges;
  • Design innovative solutions to address the constraints.
  • Overseeing resources management of the team (both human & financial);
  • Oversee and coordinate management of the fund coordination cycle;
  • Take full responsibility for quality control of the fund and reporting processes;
  • In cooperation with the responsible UNDP Focal Point for the PBF Project and Finance Officer, prepare regular narrative progress reports (quarterly, mid and annual) for Recipient UN Agencies management;
  • Oversee production of financial reports on a timely manner and in line with UNDP financial rules and procedures;

6. Other responsibilities:

  • Carry out other responsibilities as may be required by the Team Leader and Recipient UN Organizations.

 

Corporate Competencies

·         Demonstrates integrity by modelling the UN’s values and ethical standards;

·         Promotes the vision, mission and strategic goals of UNDP;

·         Displays cultural, gender, religious, race, nationality and age sensitivity and adaptability;

·         Treats all people fairly without favoritism.

 

Core Competencies

·         Creates new and relevant ideas and leads others to implement them;

·         Models high professional standards and empowers team members to innovate and deliver;

·         Understands personal and team roles, responsibilities and objectives;

·         Gains trust of peers, partners, and clients by demonstrating substantive and technical abilities including presenting authoritative advice to partners and other stakeholders.

 

Functional/ Technical Competencies

Management and Leadership

·         Ability to build strong relationship with clients, focuses on impact and results for the client and responds positively to the feedback;

·         Approaches the work with energy, positive and constructive attitude;

·         Demonstrates openness to change and ability to manage complexities;

·         Lead the team and provides mentoring to colleagues;

·         Ability to produce results in complex and crisis environment.

 

Client Orientation

·         Ability to anticipate and manage the needs and interests of multiple stakeholders and balance often contradictory expectations from national partners;

·         Works towards creating an enabling environment for a smooth relationship between the clients and service providers

Analytical Abilities

·         Knowledge of conflict and peacebuilding concepts and the ability to apply to strategic and/or practical situations;

·         Knowledge of the interaction between political actors, political processes and peace in a society, including the impact of power distribution on political stability and economic outcomes

·         Capacity to assess scope of request for advisory services, prepare detailed TORs, brief and manage a variety of technical consultants; assess quality of services provided by technical consultants and take remedial measures as appropriate.

 

Partnership and Networking

·         Engages and fosters strategic partnerships with other stakeholders and UN agencies, funds and programmes;

·         Shares UNDP knowledge and activities (at UN and other venues);

·         Support other UNDP initiatives that substantively engages and fosters networks with academia, research institutions, and think tanks;

 

Innovation, Outreach and Communication

·         Communicates within and at large, participates in peer communities and engages substantively;

·         Makes the case for innovative ideas, documenting successes and building them into the design of new approaches and tools;

·         Demonstrates effective presentation and report-writing, and strong analytical and strategic skills.

Reporting

·         Demonstrates ability to synthesis large and different document into concise report;

·         Prepares high quality briefing notes, talking points and reports.

Gender and Institution Development

·         Demonstrates knowledge of systems and tools for gender mainstreaming;

·         Applies gender dimension to strategic and/or practical situations, including analysis of projects from a gender perspective;

·         Demonstrates knowledge of Women’s Rights and Political participation/empowerment issues and concepts and applies these in strategic and/or practical situations.

Teambuilding

·   Works effectively with diverse groups of professionals towards common goals;

-   Able to manage different personalities and motivate others while ensuring team coordination and spirit;

Education:-

Advanced university degree (Master’s Degree or equivalent) in Conflict Prevention and Peacebuilding, International Development, Political Science, Sociology, International Relations, Law, Public Administration, Refugee Studies or related Social Sciences.

 

Experience:-  

  • A minimum of six (6) years of experience in project coordination and/or management in governance-related fields, conflict prevention and peacebuilding, national dialogue and reconciliation in a governmental, multilateral or civil society organization;
  • Experience and track record of engagement with and coordinating activities and initiatives that involve senior levels of government, United Nations, and donors;
  • A proven track record coordinating and/or managing politically sensitive projects involving national and local political actors;
  • Experience working within a UN agency and/or other International organizations
  • Knowledge of and experience of Ethiopian context especially the political development of Ethiopia
  • Experience in mainstreaming gender equality and human rights in designing and implementing related projects including monitoring and reporting on these cross-cutting themes;

Language Requirements: -  Fluency in spoken and written English and in Amharic

Other: - 

  • Experience in the usage of computers and office software packages.
  • Experience in handling of web-based management systems.

 

 

 

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: 1 year with possibility of extension

This vacancy is archived.

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