PROJECT COORDINATOR

  • Added Date: Tuesday, 12 March 2019
  • Deadline Date: Monday, 01 April 2019

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General information

MAGNA is a non-profit independent medical humanitarian organization. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Our teams are made up of health professionals, logistic and administrative staff.

We recruit medical and non-medical personnel, collects private and institutional funds and raises awareness among the public about populations in danger. Using a small but highly committed group of staff and volunteers, we have achieved respectable results. We treat patients suffering from a wide array of illnesses and health needs (child health, malnutrition, sexual violence, women health, mental health, HIV/AIDS, malaria, cholera and other diseases).

Currentlly we have open missions in South Sudan, DR Congo, Syria, Lebanon, Iraq and Cambodia. Since start we have worked in over 15 countries in Asia, Europe, Africa and America.

In Democratic Republic of Congo, MAGNA has opened mission in 2009 and currentlly we are working in Kinshasa, Kasai, Equator and Yumbi provinces providing access to medical care for population in crisis, through static healthcare centres, hospitals and mobile health and outreach interventions.

Job description

Overall objective

In close collaboration with the Mission Coordination Team defining the operational strategy for the project. Being responsible for MAGNA operational response in the project and coordinating MAGNA programme execution and identifying the population’s health needs and the humanitarian issues at stake. Ensuring compliance to MAGNA charter, ethical standards and policies in order to realize organizational objectives and improve the target population’s health conditions and humanitarian situation.

Tasks and responsibilities

  • Safety & Security: S/he is responsible for the safety & security of the assigned project/s.

  • Programmes: S/he coordinates the teams and ensures that the programmes implemented in his/her arera are properly carried out. S/he also monitors needs and suggests new operations and development tracks for the assgned area.

  • Human Resources:S/he ensures that the assigned project/s is adequately staffed and supervises the teams (defining objectives, follow-up).

  • Logistical, administrative and financial monitoring: S/he ensures that logistical and administrative practices in place respect MAGNA procedures and formats and are in compliance with donors’ rules and regulations

  • Medical and technical monitoring:S/he ensures that medical and technical practices respect MAGNA procedures and formats and are in compliance with MAGNA operational framework and policy.

  • Representation :S/he represents the association in its relations with partners, donors, the media and different authorities.

  • Relations with Headquarters:S/he ensures that information is properly circulated between Capital and the project and ensures that due dates are respected.

Specific objectives and related activities

  • In close collaboration with the Head of Mission, representing MAGNA and defending its interests before local authorities, local NGO’s, donors and media to realize an active positioning and a positive public image. Raising awareness in the target population about the existence of MAGNA's programs.

  • Monitoring and analyzing the political and humanitarian situation in the project area in order to identify the population’s health status and needs. Establishing and maintaining contacts with key stakeholders and carrying out exploratory missions in order to identify potential fields of intervention. Leading negotiations for access and defining risks and constraints in order to make project proposals, set project targets and to calculate material, human and financial resources needed. Bearing witness, documenting and raising awareness for the target populations needs/distress.

  • Being accountable and supervising the execution of programs, including emergency response activities. Ensuring that the MAGNA technical and ethical standards are followed and objectives are achieved.

  • Being responsible for the proper application of HR policies and associated processes in the project (recruitment, briefing/debriefing, evaluation, staff learning and development and internal communication) in order to ensure both the sizing of the team and the amount of knowledge required for the project activities. Briefing the teams on context related issues and maximizing their commitment to MAGNA values and project’s goals.

  • Ensuring data collection in agreement with the MedCo (if not available, directly with HQ medical referent/or section), in order to define effective medical programs for the targeted population.

  • Evaluating program performance and providing all the required reports to HOM on project planning, project monitoring and project evaluation in line with Mission reporting cycle.

  • Being accountable for the proper planning, sizing, and coordination of all financial and material resources needed in the project. Agreeing on the annual budget and ensuring a proper control of financial indicators and the project budget.

  • Supervising the project material resources put at MAGNA’s disposition in order to ensure a correct use and its longevity. Supervising all orders (medical and logistical) and the Project’s purchases as well as the financial indicators, with the support of the capital referents, in order to ensure efficiency and early detect deviations and its causes.

  • Defining and updating, in close collaboration with the Head of Mission, the Project’s security policy and strategic response to emergencies, reporting any concerning issue, in order to improve risk working conditions and to ensure staff’s full adherence to security rules and protocols

Required knowledge and skills

Professional experience

University degree. Particularly in medicine, public health or paramedical or the field of international relations is a plus.

  • At least two years in management positions in humanitarian aid.

  • Essential experience with MAGNA or other NGOs

  • Essential working experience in developing countries.

Knowledge and skills

  • Essential computer literacy (word, excel and internet)

  • French compulsory, with fair level of English and Mission language essential.

  • Knowledge of institutional donor procedures (ECHO, UN agencies...)

Required Personal Characteristics(fitting into team, suitability for the job and assignment/mission)

  • Good stress management

  • Resistance to pressure

  • Analytical capability

  • Organized and methodical

  • Reliable

  • Strong sense of responsibilities

  • Strong listening and empathy skills

  • Ability to adapt, manage priorities and be pragmatic

  • Diplomatic and with a sense of negotiation

  • Good communication skills

  • Honesty and rigor

Proposed terms

Status

EMPLOYED with a Fixed-Term Contract

Compensation

Your gross monthly salary will reflect your post’s seniority & your cumulative weighted work experience. It includes as well per diem for all days you are working in your country of assignment.

Starting from 1.944 to 2.331 Euros

MAGNA field salaries and per diem are calculated in EUR and are not negotiable as they are part of a harmonized agreement across the MAGNA network.

Benefits

DAILY LIVING ALLOWANCES paid in local currency in the field (cca 500 EUR/month)

TRANSPORTATION: Round-trip transportation to and from home / mission, visas...

INSURANCE including medical coverage, 24/24 assistance and repatriation

HOUSING

BREAK POLICY: 5 working days at 3,6 and 9 months (200 USD break allowance + 400 USD flight)

PAID LEAVES POLICY: 20 days of paid leaves per year

This vacancy is archived.

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