Project Coordinating Officer , R2R FIJI PROJECT - LAUTOKA

  • Added Date: Friday, 15 March 2019
  • Deadline Date: Friday, 22 March 2019

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PROJECT COORDINATING OFFICER, R2R FIJI PROJECT - LABASA
Organization: UNDP - United Nations Development Programme
Added: Friday, 15 March 2019
Deadline: Friday, 22 March 2019
DRIVER (R2R  FIJI PROJECT) - LAUTOKA
Organization: UNDP - United Nations Development Programme
Added: Friday, 15 March 2019
Deadline: Friday, 22 March 2019
PROJECT ASSISTANT, FIJI R2R PROJECT - LAUTOKA
Organization: UNDP - United Nations Development Programme
Added: Saturday, 16 March 2019
Deadline: Friday, 22 March 2019

Under the direct supervision and guidance of the R2R Project Manager (NPM), the Project Coordinator (one based in Lautoka and the other based in Labasa) will provide administrative support to the Project Manager and coordinate activities in the catchments (Ba, Tuva & Rewa the Project Coordinator based in Lautoka and Tunuloa, Labasa & Vunivia for the Project Coordinator based Labasa) .

He/She will report directly to the R2R Project Manager and will provide oversight for the administrative and office support activities to ensure successful flow of the Project Management Operations within their delegated catchments. The R2R Project Manager and UNDP will assess his/her performances on an annual basis.   

Summary of key function:

  • Support Implementation of project Activities as outlined in the Project Document. strategies
  • Ensure the day to day management of the Operation aspect of the Project especially at the delegated project site.
  • Creation of strategic partnerships and implementation of the resource mobilization strategy 
  • Provide update to the Government of Fiji and Team Leader (RSD Unit) on the Progress/future plans/challenges of the Project

Support Implementation of project Activities as outlined in the Project Document. strategies

  • Facilitate Planning and development of Annual Workplans (AWP) and identify Annual Project Targets in accordance to the Project document in close coordination with the Government of RMI and other Project Stakeholders
  • Identification of areas for support and interventions within the thematic/sectoral areas assigned.
  • Ensure the Procurement of acquired goods and services are done on time, in accordance to the UNDP Procurement Polices
  • Lead/Support to the NPM with organizing Project Board Meetings twice a year. This includes the preparation and the timely distribution of Project Board Papers.
  • Updates the NPM on Project Budgets and Expenditures, with support from the Programme Associate
  • Facilitate the establishment of a monitoring system for all Project Activities
  • Discuss and identify solutions to address issues/challenges during the duration of the Project that has potential to impact UNDP’s effectiveness, financial soundness and reputation

Ensure the day to day management of the Operation aspect of the Project especially at the delegated project site:

  • Lead/support to the National Project Manager in carrying out the following:
  • Annual Work Planning
  • Annual Budgeting
  • Budget Revisions
  • Procurement of Goods and Services
  • Monitoring of Project Budget and Expenditure
  • Contractual Management
  • Quarterly progress reports(Narrative/Financial)
  • Annual Progress Reports
  • Supervise the Project Personnel based in Suva and report to the Team Leader (RSD) to ensure consistency on quality of work performed
  • Initiation of a project, presentation of the project to PAC, entering project into Atlas ( in small offices), finalization of contribution agreement; determination of required revisions; coordination of the mandatory and budget re-phasing exercises, closure of projects through review. The DPM performs functions of Manager Level 1 in Atlas for POs and vouchers approval, participates in recruitment processes for projects.
  • Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions. Participation in audit of projects.
  • Assist with the collection of technical. political, social and operational management situations on the ground that can affect the project implementation to assist CTA carry our risk assessment
  • Provide input to Audit management response, implement audit recommendation of the Project
  • Assist with the development and implementation of communication activities in close collaboration with the RSD Communication Officer
  • Evaluation of the programme impact. Monitoring and analysis of the programme environment, timely readjustments in portfolio.

Ensures creation of strategic partnerships and implementation of the resource mobilization strategy   focusing on achievement of the following results:

  • Under the leadership of the Team Leader and the NPM , build partnership with the UN Agencies, government institutions, bi-lateral and multi-lateral donors, private sector, civil society in the specific thematic areas relating to the Project and , based on country needs and priorities.
  • Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource  mobilization /management.
  • Management and implementation of partnerships with GEF and UNDP corporate programmes (e.g. GEF Small Grants Programme)
  •  Participate in UN related Meetings as and when requested.

Ensures provision of top quality technical advice to the Government of Fiji  and facilitation of knowledge building and management focusing on achievement of the following results:

  • Identification and compilation of sources of information related to policy-driven issues and synthesis of best practices and lessons learnt that are directly linked to programme country policy goals.
  • Provide input required towards the development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.
  • Support and facilitate formal and informal meetings with Government and Project Partners as/when needed for Project Updates.
  • Ensure capturing and dissemination of lessons learnt during the project implementation and coordinator with Suva/ RMI based team for wider dissemination
  • Facilitate the Projects’ representation/and or participation in international forums to draw/share best practices and lesson learned
  • Participate in site visits to capture project progress on the ground
  • Organization of trainings for the operations/ projects staff on programme issues;

Corporate: Demonstrates integrity by modelling the UN’s values and ethical standards. Promotes the vision, mission and strategic goals of UNDP. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Treats all people fairly without favoritism

Professionalism:  Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various UNDP’s and government’s administrative and basic financial resources rules and regulations in work situations. Experience and knowledge of administrative and financial roles.

Communication:  Speaks and writes clearly and effectively; correctly interprets messages and responds appropriately; Shares information and keeping people informed. Ability to communicate openly with colleagues.

Teamwork:  Good interpersonal skills, ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity; solicits inputs valuing others’ ideas and expertise; willing to learn from others; supports colleagues, contributes to the learning of colleagues and provides oversight.

Planning& Organizing:  Demonstrated effective organizational skills and ability to handle work in efficient and timely manner.

Building Trust: Ability to work transparently, follows through agreed-upon actions, and can provide an environment to interact actively without fear of repercussion.

Technological Awareness: Fully proficiently in Word, Excel, PowerPoint, Access. Keeps abreast of available technology; seeks to apply technology to appropriate tasks.

Accountability: Ability to take ownership for all responsibility and honors commitments; delivery of outputs responsible for with quality standards; provides support to colleagues and takes responsibility of delegated assignments

 

Degree in in Natural Resources, Developmental Studies, Environmental Science/Management or related field. Advanced degree may be added advantage; A minimum of 5 year experience in a similar administrative function. Be fully computer literate with Microsoft Office Programs; Experience in providing a streamlined administrative service role to a project management team

Familiar with administrative functions 

Demonstrated initiative in carrying out his/her duties and ability to work independently to tight deadlines 

Ability to operate standard office equipment and familiarity with principles of accounting and office practice are essential

Fluency in the UN and national language of the duty station.

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: 12 MONTHS

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