Project Clerk

  • Added Date: Friday, 19 May 2017
  • Deadline Date: Thursday, 01 June 2017

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UNDP is the UN's global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. UNDP is on the ground in 166 countries, working with them on their own solutions to global and national development challenges. As they develop local capacity, they draw on the people of UNDP and its wide range of partners. UNDP’s global focus is helping countries build and share solutions to the challenges of: (a) Democratic Governance; (b) Poverty Reduction; (c) Crisis Prevention and Recovery; (d) Environment and Energy and (e) HIV/AIDS. UNDP helps developing countries attract and use aid effectively. In all its activities, UNDP encourages the protection of human rights and the empowerment of women.

Within the aforementioned global context, UNDP Turkey works for Democratic Governance and Growth without Poverty. For more than 50 years the UNDP has worked in close partnership with the Turkish Government and numerous national and international institutions, including NGOs, academics and the business community.

UNDP Turkey aims to find practical solutions to Turkey's development challenges and manages projects together with the Turkish Government and other partners to address them. Since 1986 it has implemented over 80 programs across the country. In addition, the UNDP has played a major role in response to crises and disasters in Turkey and the surrounding region.

Within the above mentioned context; UNDP Turkey will support the Ministry of Family and Social Polices (MoFSP) for “Effective Social Service Delivery Through Better Monitoring, IT Systems and Capacities” project. The overall objective of the project is to improve the IT infrastructure to strengthen its capacities for monitoring and implementation of social service provision and establish a stronger infrastructure for the service delivery models to be set up in the future. The project, with its monitoring perspective, will also provide inputs for the policy making process relating to the service areas of the MoFSP. This project will consist of number of IT and Monitoring System related activities which include Hardware, Network, Software, Database, Training and MoFSP IT Department Staff Capacity Development activities. And to support the achievement of the project’s development objectives, the services of a Database Administrator are required and UNDP intends to recruit “Database Administrator” on a full time basis who will be stationed in Ankara, MoFSP Premises.

The project will be coordinated and implemented by a multi-disciplinary team at the MoFSP in Ankara. The Database Administrator will support the Ministry in implementation of the project work plan by providing technical support to project activities. The Database Administrator will report to MoFSP and UNDP on a day to day basis and work in close collaboration with the project team and the ministry staff.

The project will be coordinated and implemented by a multi-disciplinary team at the MoFSP in Ankara. Duty –stationed within MoFSP premises in Ankara and under direct supervision of UNDP Portfolio Manager and Project Co-director at the MoFSP, the Project Clerk will provide administrative and organizational support to the project team for timely and efficient implementation of project activities.

The Clerk will provide technical support to project team by;

1.        Organizing and make arrangement of Meetings and other project activities in a timely manner

2.       Project record and files are maintained in line with rules and regulations

Key Results Expected and Measurable Outputs

The SC is expected to assume the following tasks:

Measurable Outputs

Key Results Expected/Major Functional Activities

% of time

Project activities are implemented in a timely and efficient manner

·         Maintain project records (contracts, ToRs, sick leave, vacation, etc.) in accordance with accepted policies and procedures;

·         Be responsible for day-to-day project correspondence, information sharing and filing ensuring that appropriate follow-up actions are taken;

·         Draft minutes of Steering Committee and other meetings;

·         Prepare meeting materials, including reports, presentations and agendas;

·         Assume overall responsibility for administrative matters such as registry and maintenance of project files and records;

·         Arrange external and internal meetings (including the meetings of the Steering Committee, Technical Working Groups, etc.)

·         Make travel and accommodation arrangement for training seminars, conferences and other project related events

·         Respond to stakeholder inquiries

·         Perform necessary English to Turkish or vice versa translations

·         Perform  other job-related duties requested by MoFSP project Co-director

100

Reporting Structure

The incumbent reports to UNDP Portfolio Manager and Project Co-director at the MoFSP.

Performance Indicators for Evaluation of Results

  • Meetings and other project activities are organized in a timely manner with relevant organizational arrangements provided
  • Project record and files are maintained in line with rules and regulations

Effective day-to-day communication is provided among the project team, technical experts and the Ministry

The Project Clerk will be based in Ankara within the MoFSP premises.

  • Demonstrates integrity by modeling the UN’s values and ethical standards, and those of the partner organizations,

  • Promotes the vision, mission, and strategic goals of UNDP, and partner organizations,

  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability,

Demonstrates integrity by modeling the UN’s values and ethical standards, and those of the partner organizations,

Promotes the vision, mission, and strategic goals of UNDP, and partner organizations,

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability,

Functional Competencies:

  • Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback

  • Consistently approaches work with energy and a positive, constructive attitude

  • Good teamwork skills

  • Demonstrates openness to change and ability to manage complexities

Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback

Consistently approaches work with energy and a positive, constructive attitude

Good teamwork skills

Demonstrates openness to change and ability to manage complexities

Development and Operational Effectiveness

  • Ability to work under pressure against strict deadlines,

  • Ability to think strategically and result oriented

  • Time management and priority setting abilities

  • Ability to present ideas in business-friendly and user-friendly language

  • Output oriented

  • Knowledge of current technological developments/ trends in area of expertise

Ability to work under pressure against strict deadlines,

Ability to think strategically and result oriented

Time management and priority setting abilities

Ability to present ideas in business-friendly and user-friendly language

Output oriented

Knowledge of current technological developments/ trends in area of expertise

Education:

  • Two-year University Degree

Two-year University Degree

Experience:

  • 3 years of relevant working experience (SB 2)

  • Experience in event management, organization of meetings, keeping minutes of the meeting or similar organizational experience

3 years of relevant working experience (SB 2)

Experience in event management, organization of meetings, keeping minutes of the meeting or similar organizational experience

Computer Skills:

Language Requirements:

  • Microsoft Office

Microsoft Office

  • Fluent written and spoken Turkish and English

Fluent written and spoken Turkish and English

Nationality:

  • Turkish

Turkish

Assets:

(i) Bachelors or Advanced university degrees.

(ii) Professional experience in internationally funded projects

(iii) Familiarity with UN rules and procedures

Notes:

·    Internships (paid/unpaid) are not considered professional experience.

·    Obligatory military service is not considered professional experience.

·    Professional experience gained in an international setting is considered international experience.

·    Experience gained prior to completion of undergraduate studies is not considered professional experience.

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: 7 months (extendable as per the satisfactory performance and fund availability)

This vacancy is archived.

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