Project Associate (2 positions)

  • Added Date: Tuesday, 11 June 2019
  • Deadline Date: Wednesday, 19 June 2019

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United Nations Capital Development Fund (UNCDF)

UNCDF makes public and private finance work for the poor in the world’s 47 least developed countries. With its capital mandate and instruments, UNCDF offers “last mile” finance models that unlock public and private resources, especially at the domestic level, to reduce poverty and support local economic development. UNCDF’s financing models work through two channels: financial inclusion that expands the opportunities for individuals, households, and small businesses to participate in the local economy, providing them with the tools they need to climb out of poverty and manage their financial lives; and by showing how localized investments — through fiscal decentralization, innovative municipal finance, and structured project finance — can drive public and private funding that underpins local economic expansion and sustainable development. By strengthening how finance works for poor people at the household, small enterprise, and local infrastructure levels, UNCDF contributes to SDG 1 on eradicating poverty and SDG 17 on the means of implementation. By identifying those market segments where innovative financing models can have transformational impact in helping to reach the last mile and address exclusion and inequalities of access, UNCDF contributes to a number of different SDGs.

UNCDF Programming in Asia and Africa

In Asia UNCDF’s regional project aims to catalyze access to formal financial services to advance women’s economic empowerment and gendered financial inclusion for millions of women and small businesses in the ASEAN and SAARC markets.   UNCDF projects leverages product and business model innovations, data analytics, technical training, and policy advocacy services at different levels to change the behavior of market players. Data and research crosscuts into all our activities as the shaping of inclusive financial transformations cannot be accomplished without the use of good data and research to inform and facilitate markets and address the gender research gap. UNCDF advocates evidence-based financial inclusion policies and practices that expand access and usage of financial services for women by facilitating, informing and incentivizing FSPs, regulators and governments and by stimulating collective dialogue between them.

In Africa, UNCDF supports low-income consumers to transition to cleaner and more efficient energy through inclusive finance. UNCDF project is a global programme helping to lift at least 2.5 million people out of energy poverty by 2020. To achieve this vision, the programme provides risk capital and technical assistance to competitively selected financial service providers and energy enterprises.

The Project Associate is part of the Regional and Global Programme Implementation Unit which is based in UNCDF’s Asia-Pacific Regional Office in Thailand. The Project Associate assists in the implementation of the programme strategy and plan, and in particular, will lead the business process quality assurance and financial management of the Programme under the supervision of respective Project Manager. The Project Associate works in close collaboration with the operations, programme and project teams in the HQ, Regional, and Country Offices of UNCDF.

1. Support to implementation of programme strategy and plan 

  • Prepare work plans, budgets, proposals on implementation arrangements;
  • Create projects in Atlas, prepare required budget revisions, revise project award and project status, determine unutilized funds, operational and financial close of a project;
  • Advise Programme Manager on status of workplan implementation, operational plan and issues;
  • Advise Programme Manager on HR (staff and consultants) related issues, especially status of contracts and hiring options.

2. Lead business process quality assurance and financial management

  • Regularly monitor programme financial performance and provide updates to project management;
  • Manage project procurement plan, and ensure timely procurement of services and goods;
  • Timely payment for services and goods rendered;
  • Creation of requisitions/register of goods receipt in Atlas or creation of Vendors/Purchase Orders (depending on the roles assigned in ATLAS);
  • Follow internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
  • Lead on audit and due diligence requirements of the Programme; ensure audit recommendations are implemented;
  • Advise/train Project or Admin Assistants in other offices who assist with local procurement and payment.

3. Support external engagement with programme partners and portfolio management  

  • Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas;
  • Update investment portfolio database and oversee disbursement status; advise on fund (re-)allocation options;
  • Assist with finalizing/revising agreements and contracts;
  • Manage contracts with donors, grantees, and others to ensure timely and proper reporting, disbursement and use of funds.

4. Lead on administrative matters 

  • Management of travel arrangements and processing of travel entitlements for programme team missions;
  • Preparation of logistics for project meetings, workshops and seminars;
  • Keep project filing up to date.

Functional Competencies:             

Advocacy/Advancing A Policy-Oriented Agenda

  • Identifies relevant information for advocacy for a variety of audiences
  • Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UNDP’s advocacy efforts

Results-Based Programme Development and Management

  • Provides information for linkages across programme activities to help identify critical points of integration
  • Provides information and documentation on specific stages of projects/programme implementation
  • Participates in the formulation of project proposals

Building Strategic Partnerships

  • Analyzes general information and selects materials in support of partnership building initiatives
  • Maintains databases of donor information
  • Tracks and reports on mobilized resources

Innovation and Marketing New Approaches

  • Documents and tracks innovative strategies/best practices/new approaches
  • Tracks bottlenecks, problems and issues, and proposes solutions
  • Responds positively to new approaches

Resource Mobilization (Field Duty Stations)

  • Maintains information/databases on potential and actual donors
  • Maintains database of project files
  • Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing

  • Researches best practices and poses new, more effective ways of doing things
  • Documents innovative strategies and new approaches

Job Knowledge/Technical Expertise

  • Understands the main processes and methods of work regarding to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Identifies new and better approaches to work processes and incorporates same in own work
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments
  • Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals

  • Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences
  • Maintains a network of contacts in the media and civil society, for use in UNDP’s advocacy efforts

Client Orientation

  • Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
  • Responds to client needs promptly

Core Competencies:

  • Demonstrating/safeguarding ethics and integrity
  • ​Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Informed and transparent decision making

Education:

  • Secondary Education.  University Degree in Business or Public Administration, Political or Social Sciences, Hospitality, Information Management, or related discipline would be desirable, but it is not a requirement.

Experience:

Minimum 7 years for Secondary School, or 4 years for Bachelor’s Degree holder, of progressively responsible, relevant experience including:

  • Operations management and coordination;
  • Database management;
  • Providing project support and/or coordination of activities with NGOs, UN agencies and/or other donor or international organizations;
  • Knowledge of finance management system used by UNCDF/UNDP an asset;
  • Preparing presentations, meetings and administrative documentation for projects;
  • Preparation of budgets, work-plans and implementation plans;
  • Use of all Microsoft Office applications and web-based management systems.

Language Requirements:

  • Fluency in English and Thai.

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: 1 year with possibility for extension

This vacancy is archived.

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