Project Assistant - UNDP Joint Management Area (JMA SAPPHIRE) Demonstration Project (Open to Mauritian Nationality only)

  • Added Date: Wednesday, 10 October 2018
  • Deadline Date: Thursday, 18 October 2018

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The Mascarene plateau is made up of the Seychelles Plateau, the Ritchie Bank, the Saya de Malha Bank, the Nazareth Bank and the St Brandon shoals to the south up to Mauritius. Importantly, the plateau has significant importance for an appropriate management and a monitoring system in place as it has potential economic, environmental and social benefits that can be derived.
In September 2007, UNDP began implementation of the GEF-funded Agulhas and Somali Current Large Marine Ecosystems Project. The objective of this Project was to undertake an environmental baseline assessment of the Agulhas and Somali Current Large Marine Ecosystems, to fill information gaps needed to improve management decision-making and to ascertain the role of external forcing functions. The Project was designed to address the Agulhas and the Somali Current LMEs under one initial assessment process as well as the assessment of the Mascarene Plateau.
In a new context, this innovative GEF-funded project, the UNDP Joint Management Area Demonstration Project has an overall objective in identifying and demonstrating new management approaches and techniques for the Mascarene Plateau. The project will be worth 2.2 M USD and will be implemented over four years (2018 to 2021).
This JMA Demonstration project will assist Seychelles and Mauritius in the development and demonstration of new management approaches for such extended continental shelf areas which can provide lessons and management techniques which can be replicated both within the western Indian Ocean as well as other similar maritime zones globally.
The JMA Demonstration Project aims at achieving its objectives through the delivery of four components.

  • Building Technical and Management Capacity in support of Marine Spatial Planning (MSP) and effective management of the Joint Management Area;
  • Development of a data and information system along with a Programme of data capture and gap-filling as a foundation for an adaptive management strategy;
  • Adoption and implementation of a Marine Spatial Planning approach with the objective of improving and implementing effective decision-making for activities within the Joint Management Area;
  • Monitoring, Evaluation, Adaptive Feedback and Sustainability using UNDP and GEF tracking tool for both annual progress and terminal evaluation.

Summary of Key Functions

  • Liaison and Project Coordination;
  • Project data collection, monitoring, and evaluation reporting;
  • Assistance to the Project Manager and the National Project Director.

Liaison and Project Coordination

  • Ensure effective coordination between all the actors in the Project, in the implementation of project activities;
  • Ensure collection and disseminating of information pertaining project’s dynamics along the operational management Project Manager – UNDP Programme Officer and Project Director;
  • Advise all project counterparts on applicable administrative procedures and ensures their proper implementation;
  • Maintain project correspondence and communication;
  • Receive, screen and distribute correspondence and attach necessary background information;
  • Assist in logistical organization of meetings, training, and workshops;
  • Prepare agendas and arrange field visits, appointments, and meetings both internal and external related to the project activities and write minutes from the meetings.

Project data collection, monitoring, and evaluation reporting

  • Continuous data collection for the project’s activities/interventions monitoring and evaluation;
  • Prepare continuous evaluation reports and submit to the Project Manager;
  • Collect, register and maintain all information on project activities;
  • Monitor project activities, budgets, and financial expenditures;
  • Support the preparations for project work-plans and operational and financial planning processes;
  • Maintain project filing system;
  • Follow-up on timely disbursements by UNDP CO;
  • Maintain records over project equipment inventory;
  • Assist in the preparation of payments requests for operational expenses, salaries, insurance, etc. against project budgets and work plans.

Assistance to the Project Manager and National Project Director

  • Act as secretary to meetings led by the Project Manager or Environment Programme Officer with partners and stakeholders and to monitor follow up actions on decisions taken;
  • Perform any other cognate duty to be assigned by the Project Manager and the National Project Director;
  • Contribute to the preparation and implementation of progress reports; PIR, and APR;
  • Assist in procurement and recruitment processes;
  • Prepare routine correspondence and memoranda for Project Manager and National Project Directors’ signature;
  • Perform other duties as required.

Impact of Results

Accurate data entry and financial information have an impact on the quality and implementation of the UNDP Project. A client-oriented and efficient approach impact on the image of the Project Steering Committee.


Corporate Competencies

  • Demonstrates commitment to UNDP’s mission, vision and values;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies

Knowledge Management and Learning

  • Shares knowledge and experience;
  • Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness

  • Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of projects documentation, projects data entering, preparation of revisions, filing, provision of information;
  • Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems.

Leadership and Self-Management

  • Focuses on result for the client and responds positively to feedback;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Remains calm, in control and good humored even under pressure.

Bachelor’s Degree in Business or Public Administration, Economics, and Social, Marine Sciences or Environmental Sciences would be desirable.


  • At least 2 years of administrative and/or financial management experience;
  • Demonstrable ability to administer project budgets, and track financial expenditure;
  • Demonstrable ability to maintain effective communications with different stakeholders, and arrange stakeholder meetings and/or workshops;
  • Excellent computer skills, in particular, mastery of all applications of the MS Office package;
  • Excellent written communication skills.

Language Requirements   
Fluency in English and French (written & spoken) and Creole.

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: One year renewable

This vacancy is archived.

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