Project Assistant (78929)

  • Added Date: Saturday, 24 March 2018

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Location: Brasília, Brazil

Application Deadline: 08.April.2018

Type of Contract: Service Contract (SC)

Duration: 12 months

Post Level: SB 3

Background

The WFP Centre of Excellence was established in 2011 as an innovative partnership between the World Food Programme (WFP) and the Brazilian government to facilitate South-South and Triangular cooperation on solutions to advance food and nutrition security. The WFP Centre promotes capacity development in the design and implementation of nationally-owned food security programmes. The technical assistance provided by the WFP Centre of Excellence is request-driven and tailored for each country. It offers a multi-dimensional approach that promotes cooperation among different sectors to advance food and nutrition security and achieve the Sustainable Development Goal (SDG) 2 of Zero Hunger.

In its South-South cooperation activities, the WFP Centre of Excellence shares the Brazilian experience in promoting food and nutrition security programmes and policies. To this end, it works closely with the Brazilian Cooperation Agency (ABC). The Agency is part of the Brazilian Ministry of Foreign Affairs and is responsible for negotiation, coordination, implementation, and follow-up Brazilian programmes and projects on technical cooperation.

The Project Assistant will be based at ABC and will be hired to work specifically, but not exclusively, on the project “Alternatives for the distribution of by-products of cotton and combined crops in Africa”. Coordinated by the Brazilian Cooperation Agency and implemented by the Centre of Excellence against Hunger, the project will complement other South-South cooperation initiatives conducted by the Brazilian government in the cotton-growing sector in Africa, such as the Cotton-4 + Togo, Cotton Victoria and Cotton Shire Zambezi. The project also complements the South-South cooperation activities in food and nutritional security developed by the WFP Centre of Excellence against Hunger.

Under the general supervision of ABC's Director and the Centre of Excellence´s Director, the Project Assistant reports to the Project Analysts and to the Coordinator of Trilateral South-South Cooperation with International Organizations from ABC.

Duties and Responsibilities

Accountabilities: Within delegated authority, the Project Assistant will be responsible for the following duties:

  • Draft timeframes, workplans, project documents and other documents related to the activities of the Unit;
  • Support the establishment of M&E mechanisms and the follow up on the implementation of projects;
  • Support actions related to South-South Cooperation initiatives by giving inputs on documents and compiling information of ongoing activities, when requested;
  • Support the preparation of missions by organizing its documentation and ensuring the complete and necessary data is tracked and filed;
  • Liaise with partner institutions and country governments ensuring good execution of projects, missions and events, when requested;
  • Support in preparing missions of staff, workshops, seminars and trainings;
  • Support travel and transportation arrangements for events such as study visits, seminars, international missions, workshops;
  • Support the preparation of status and progress reports by providing information and background material for use in discussions and briefing sessions;
  • Support in making information available for briefings, country projects, and other related purposes;
  • Ensure the facilitation of knowledge management, construction and sharing of project information;
  • Act as a bilingual assistant in missions, events, seminars, workshops;
  • Perform other related tasks as required by the Project Analysts and the Coordinator of Trilateral South-South Cooperation with International Organizations.

Expected Results:

Produce organized, quality technical and/or procedural work with well documented records in accordance to required format and with well analysed data. Demonstrate competence in processes where actions are interlinked with other entities or interaction with specialized staff is demanded; complete general processes using full knowledge and understanding of a body of rules, practices, policies and procedures, and provide quality technical support to specialized activities.

Critical Success Factors:

Ability to review a variety of data, identify and adjust data discrepancies. Identify and resolve operational problems. Ability to communicate moderately complex matters clearly and concisely. Ability to perform detailed work and to work with confidential issues, and to handle a large volume of work possibly under time constraints. Ability to deal patiently and tactfully with people of different national and cultural backgrounds.

Qualifications:

Education:

A Bachelor’s degree in international affairs, business, economic, social sciences or directly associated with the job profile is mandatory. Advanced studies in Project Management is considered an asset.

Experience:

A minimum of two years of responsible work experience with project identification, elaboration, implementation and monitoring support with International Cooperation projects. Knowledge on South-South cooperation will be considered an asset.

Knowledge:

Training and/or experience utilizing computers, including word processing and spreadsheets. General knowledge of UN and/or ABC system administrative policies, rules, regulations and procedures in administration is an asset.

Language:

Fluency in both oral and written communication in Portuguese and English.

The candidate must have Brazilian Nationality or be legally authorized to work in the country.

Competencies:

4Ps Core Organizational Capabilities

4P Theme

Capability Name

Description of the behaviour expected for the proficiency level.

Purpose

Understand and communicate the Strategic Objectives.

Helps teammates articulate WFP’s Strategic Objectives.

Be a force for positive change

Suggests potential improvements to team’s work processes to supervisor.

Make the mission inspiring to our team

Explains the impact of WFP activities in beneficiary communities to teammates.

Make our mission visible in everyday actions

Articulates how own unit’s responsibilities will serve WFP’s mission.

People

Look for ways to strengthen people's skills

Trains junior teammates on new skills and capabilities

Create an inclusive culture

Seeks opportunities to work with people from different backgrounds.

Be a coach & provide constructive feedback

Serves as a peer coach for colleagues in same area of work.

Create an “I will”/”We will” spirit

Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

Encourage innovation & creative solution

Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.

Focus on getting results

Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.

Make commitments and make good on commitments

Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.

Be Decisive

Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

Connect and share across WFP units

Suggests opportunities for partnering with other units to supervisor.

Build strong external partnerships

Identifies opportunities to work with colleagues and partners in the field towards common goals.

Be politically agile & adaptable

Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.

Be clear about the value WFP brings to partnerships

Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

Functional Capabilities

Capability Name

Description of the behaviour expected for the proficiency level

Programme Lifecycle & Food Assistance

Good practices of programme design, implementation and monitoring.

Knowledge of Specialized Areas

Understands basic technical concepts and data and their relevance to specific programmes.

Emergency Programming

Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.

Strategic Policy Engagement w/Govt

Understands and applies basic principles of engagement with government counterparts at the national or local level.

Desired Experiences for entry into the role:

· Has facilitated communication with technical teams.

· Has contributed to implementation of projects.

· Has observed or assisted with policy discussions.

This vacancy is archived.

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