Proj Coordinator/Procurement

  • Added Date: Wednesday, 11 January 2017
  • Deadline Date: Wednesday, 18 January 2017

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UNDP, the global development network for the United Nations system, is present in 166 countries and territories and is uniquely equipped to help developing countries build sustainable capacity to achieve the Sustainable Development Goals (SDGs). In support of this, UNDP offers a wide range of solutions to global, regional and national development challenges through a comprehensive knowledge network, expert practitioners and focused strategic areas of support.

Led by the Regional Hub - Bureau for Latin America and the Caribbean United Nations Development Programme (UNDP), the Gender Equality Seal Certification Programme for Public and Private Enterprises is a collective effort involving national governments, private sector companies and civil society to establish and achieve standards that promote gender equality and empower women. Once participating companies successfully complete the certification programme they are awarded a Gender Equality Seal – a recognized symbol of gender equality in the workplace.

In addition, the UNDP provides support services to several of its implementing partners and other UN Agencies, the most notable being that of Procurement. In the context of UNDP’s work, procurement is defined as the overall process of acquiring goods, civil works and services which includes all functions from the identification of needs, selection and solicitation of sources, preparation and award of contract, and all phases of contract administration through the end of a services’ contract or the useful life of an asset. The UNDP realizes that Strategic Procurement is vital for success in this thriving economy and is essential to our company’s operations and that of our business partners.

Under the overall supervision and guidance of the Deputy Resident Representative, the Project Coordinator will provide support to the Country Office in the following areas:

Support the Country Office in the coordination of activities under the Gender Equality Seal Certification Programme

  • Lead the creation of the Gender Equality Mechanism (GEM);
  • Oversee the preparation of the Project Document, LPAC and other such requirements to formalize the project;
  • Lead the substantive drafting and design of the Standard in close coordination with the key partners of the programme;
  • Perform the required risk assessment for private organizations interested in acquiring the seal;
  • Liaise with the key partners of the project, including governmental and private sector bodies;
  • Engage private and public enterprises, and other organizations to implement the Gender Equality Seal.
  • Support knowledge sharing and peer learning, by building a network of companies working toward gender equality.

Support the Country Office in the procurement of goods and services

  • Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required;
  • Provides assistance to requisitioners in preparing scope of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings.
  • Undertakes direct liaison with clients for required services, ensuring that delivery dates can be met.
  • Identifies and recommends sources of procurement; undertakes market research to identify vendors.
  • Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of the requirements and cost of procurement involved.
  • Prepares abstracts of offers and compiles data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc.
  • Maintains relevant internal databases and files; keeps track of any contractual agreements, direct provisioning contracts, etc. and informs affected users of contractual rights and obligations.
  • Liaises with Finance Unit and other relevant stakeholders for matters related to vendor payments, as may be required.
  • Drafts a variety of correspondence in relation to procurement duties.

Corporate Competencies:

  • Demonstrates a commitment to the mission, vision and values of the United Nations.
  • Shows sensitivity and adaptability to work with gender differential approach.
  • Ability to establish and maintain good working relationships with people at different levels in different cultures.
  • Ability to work in team and collaboration in their area of responsibility.

Functional Competencies:

Technical Capabilities

  • Organizational management knowledge and the ability to apply them to strategic and/or practical situations.
  • Gender and labour market knowledge.
  • Human Resources management and procurement knowledge.

Knowledge management and learning

  • Shows interest in continuing their professional learning and apply new skills and best practices identified within and outside UNDP.
  • Promotes the knowledge management in UNDP and a learning environment in the office through leadership and personal example.

 

Leadership and self-management

  • Skills to respond in a timely manner to the demands of complex environments. 
  • Focuses on outcomes and responds positively to the feedback. 
  • Demonstrates a positive and constructive attitude. 
  • Capacity for adaptation to work under conditions of pressure and risks.
  • Demonstrates openness to change and ability to manage complex situations.
  • Demonstrates effective skills of oral and written communication.
  • Sets targets and clear standards, running their responsibilities in keeping with this.

 

Result Orientation and Operational Effectiveness 

  • Demonstrates the ability to perform a variety of tasks related to the management of the results.
  • Capacity of programming, planning and work by results.
  • Uses information technologies effectively as a tool and resource, in particular Excel, Word, and PowerPoint.
  • Uses its analytical capabilities using the gender perspective to understand the business contexts.

Education:        

Master’s Degree in Business Administration, Public Administration, Economics, Social Sciences or related field.

Experience:                     

  • 3 years of relevant experience or 5 years’ experience with a Bachelors Degree at the national or international level in providing management/coordination , at least 1 of which is in the management of gender issues or similar social cause;
  • Experience in business management/procurement;
  • Experience providing training and developing capacities of public/private actors, is an asset;
  • Familiarity with UNDP internal procedures, including managing procurement processes, is an asset;
  • Knowledge of gender concepts, methodologies and analysis, is an asset;
  • Experience in the usage of computers and office software packages, experience in handling of web based management systems.

 

Language Requirements:            

  • Proficiency in written and spoken English

Contract Duration: 6 months (renewable)

This vacancy is archived.

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