Position Title : Programme Support Officer (DRR)
Duty Station : Pohnpei, Micronesia, Federated States of
Classification : Professional Staff, Grade P1
Type of Appointment : Special short-term graded, Nine months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 12 November 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
Candidates from the following non-represented member states: Antigua and Barbuda; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; El Salvador; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic Republic (the); Latvia; Libya; Marshall Islands; Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Under the overall supervision of the Chief of Mission (CoM), IOM Micronesia and the direct supervision Disaster Risk Reduction (DRR) Programme Coordinator, the successful candidate will apply basic theoretical knowledge and administrative skills in supporting the interrelated administrative and programme functions contributing to Disaster Risk Management (DRM) activities and capacity in the Federated States of Micronesia (FSM) and the Republic of the Marshall Islands (RMI). S/he will work as part of a team that provides support and technical expertise at both a community and a governmental level regarding DRR strategies, emergency response contingency plans, post-disaster assessments, and protecting well-being of those affected by disasters. This position may be required to support in emergency response activities as necessary.
Core Functions / Responsibilities:
Assist the Programme Coordinator by compiling general background information from readily available sources to support the coordination, implementation, monitoring and reporting of programme activities and deliverables, and in relation to information required for the development and application of project communication strategies, branding and public information.
Engage with local authorities and other partners and community leaders where and if necessary and appropriate.
Apply data collection methods and maintain adequate documentation and records of project activities, data and reports in coordination with the Project Manager and project staff.
Monitor hazards and, under close supervision and guidance, provide administrative support for potential emergency response activities as needed.
Monitor project warehouse activities and inventories in close coordination with warehouse staff.
Compile, catalogue and file DRR- related case studies, literature and information, education, and communication (IEC) materials utilizing IOM’s institutional tools.
Coordinate the collection and verification of documents, data and other inputs required for the design and implementation of community-based disaster risk management activities including emergency communications protocols.
Liaise with the Mission’s Gender Focal Point in relation to gender inclusivity and improvements to women’s and Lesbian, Gay, Bisexual, and Transgender (LGBT) community participation in the DRM cycle.
Liaise with the Programme Manager in relation to mainstreaming the participation and protection of persons with disabilities in the DRM cycle.
Where possible, support the Programme Manger by reviewing and recording Climate climate Change change predictions for inclusion in DRM practices.
Under close supervision, draft specific sections or components of documents for programme development and reporting processes.
Undergo travel to participate in monitoring visits and for training purposes at the request and approval of the line manager and the CoM.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Political, Social Science, Business Administration, International
Relations, Law or a related field from an accredited academic institution; or
• University degree in the above fields with two years of relevant professional experience.
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
IOM’s competency framework can be found at this link: https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.