Programme Support Associate

  • Added Date: Friday, 11 January 2019
  • Deadline Date: Friday, 25 January 2019

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Launched in 2008, the Business Call to Action (BCtA) is a global membership platform that encourages private sector companies to develop innovative business models that combine profitability with development impact, in support of the United Nations Sustainable Development Goals (SDGs).

BCtA members are market leaders and innovators, committed to developing commercially viable business ventures that engage people living at the Base of the Pyramid (BoP) as consumers, producers, suppliers, and distributors of goods and services. In more than 50 countries, business leaders are spearheading efforts to provide the poor with the tools and resources they need to succeed by promoting economic opportunity.

BCtA provides a leadership platform for companies to demonstrate their commitment to development and to access global expertise on innovation at the BoP.

Members benefit from:

  • Recognition as part of a high-visibility leadership platform, including association with the UN brand and possible international speaking engagements;
  • Access to a global knowledge network on inclusive business models and communities of practice;
  • Partnerships with development agencies, international organizations, and other companies;
  • Validation and dissemination of results, including within the UN Network, from specific BoP business models.

The Business Call to Action (BCtA) is a global corporate leadership platform, with over 100 member companies that are incorporating inclusive business approaches in their operations to help advance the SDGs. As innovators in this space, BCtA member companies are advancing the inclusive business agenda by creating novel business models, sharing lessons learned, and forging partnerships to improve scale and increase development impact. The initiative is the result of a partnership between the Dutch Ministry of Foreign Affairs, the Swedish International Development Cooperation Agency (Sida), UK Department for International Development (DFID), US Agency for International Development (USAID), United Nations Development Programme (UNDP), and the United Nations Global Compact to meet the anti-poverty Sustainable Development Goals by 2030.

BCtA is housed within UNDP’s International Istanbul Center for Private Sector Development (IICPSD).

 

Under the guidance of and reporting directly to the UNDP BCtA Programme Manager, the Programme Support Associate will be responsible for, the following key functions:

1) Procurement Processes Support to BCtA and IICPSD teams:

  • Support the preparation of procurement plans and their implementation;
  • Support the organization of procurement processes including preparation and conduct of RFQ/RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations;
  • Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Atlas;
  • Support the preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and (Regional) Advisory Committee on Procurement (R/ACP);
  • Entry in Atlas of all the requisite management information;
  • Support the implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
  • Maintain data on all contracts and take timely actions for the renewals;
  • Timely provision of financial reports upon request;
  • Proper closure of the POs and support to quarterly/annual accounts closure process.
  • Ensures full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper functioning of a client-oriented procurement management system.
  • Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics, control of the workflows in the Procurement Unit.
  • Implementation of cost saving and reduction strategies in consultation with the management.
  • Provision of researched information for formulation and implementation of contract strategy and strategic procurement in the Center including tendering processes and evaluation.

2) Administrative Support:

  • Provide support to drafting and editing of TORs and any other documentation pertaining to BCtA operations;
  • Utilize effective management systems and databases for effective recordkeeping;
  • Archive, organize and manage the documentation effectively;
  • Provide assistance to the Programme Manager through timely technical and administrative support as required;
  • Support the BCtA Secretariat and IICPSD team in other tasks that may arise.

 

Core

Innovation

  • Ability to make new and useful ideas work

Leadership

  • Ability to persuade others to follow

People Management

  • Ability to improve performance and satisfaction

Communication

  • Ability to listen, adapt, persuade and transform

Delivery

  • Ability to get things done

 

Technical/Functional

Primary

Anti-Corruption

  • Knowledge of anti-corruption concepts, principles and policies and the ability to apply in strategic and/or practical situations

Managing Data

  • Collect, compile, interpret data and draw conclusions

Planning Organizing and Multitasking

  • Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships

Operational Effectiveness

  • Good knowledge of administrative rules and regulations

Managing Documents, Correspondence and Reports

  • Edits, formats and provides inputs to correspondence, reports, documents and/or presentations using work processing, spreadsheets and databases meeting quality standards and requiring minimal correction

Secondary

Knowledge Management

  • Ability to efficiently handle and share information and knowledge

Visibility

  • Has knowledge on visibility standards and rules of UNDP

Education:

1.

  • Secondary education

OR

  • Bachelor’s degree in social sciences/ engineering

2. Specialized certification or training in procurement (i.e. UNDP Procurement Certification programme) is an asset.

Experience:

1.

  • 7 years of administrative/ procurement/ project management experience is required (applicable for candidates having secondary education)

OR

  • 4 years of administrative/ procurement/ project management experience is required (applicable for candidates having bachelor’s degree)

2. Advance knowledge of automated procurement systems, experience in handling of web based management systems such as Atlas/PeopleSoft or another ERP system are desirable;

3. Experience in international projects is an asset;

4. Previous experience in the UN is an advantage, but not a requirement.

Language Requirements:

  • Fluency in English and Turkish is required.

Other:

  • Computer literacy: Experience in the usage of computers and office software packages (MS Word, Excel, etc) is a requirement.

 

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: One year, with possibility of extension

This vacancy is archived.

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