Programme Manager

  • Added Date: Monday, 04 February 2019
  • Deadline Date: Tuesday, 12 February 2019

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Job Title: Programme Manager

Vacancy Ref. no: MWL10135

Employee Type: Regular

Employee Category: Full Time

Report to: Executive Director

No of Positions: 1


About Mercy Without Limits:

MWL is a humanitarian, advocacy, non-profit organization dedicated to work with communities in order to overcome poverty. MWL main priorities are aimed to empowering women, youth, people with disabilities and children by enabling them to participate in economic, social, and civil spheres.

Scope of Work:

MWL is seeking a Programme Manager to facilitate Programme development and resource acquisition for development and resilience programming and emergency response, with high standards of appropriateness, timeliness, and effectiveness. The purpose of this position is to lead the design process of multi-regional, full proposals and concept papers, lead proposal development for grants and provide the final review of all proposals and concept notes prior developed by the team of Programme Managers before submission to donors and MWL support offices. The Programme Manager will lead the team Programme Managers and ensures that progress on grants is communicated timely with key stakeholders and donor visits are strategic, well timed and smoothly executed and managed.


Strategy Development:

· Contribute to the development and implementation of MWL Resource Acquisition and Management Team strategies.

· Contribute to the development of External Engagement and Resource Acquisition strategies.

· Assist in the development of support office and donor specific strategies that articulate support office and donor strategic intent and funding targets, sectors and geographic preference.

· Develop and manage the proposal development calendar for MWL and coordinate timely and strategic response to proposal opportunities.

· Develop a reporting calendar of all projects including reporting to the region on resource acquisition progress.

External Engagement:

· Represent MWL at national (Turkey) level coordination meetings with donors, stakeholders, INGOs, local organizations, and government officials. Provide updates on projects at coordination meetings. Provide key stakeholders within MWL and Support Offices with updates of meeting outcomes and stakeholder priorities.

· Develop and maintain solid working relationships with major (government/private) donors including ECHO, EU, USAID, OFDA, UNHCR, UNICEF, UNDP, DFATD, DFAT, DFID, Irish Aid, FAO, and MWL Support Offices, including hosting visits, responding to communication, and ensuring that support office and donor requirements are met.

· Maintain MWL master list of stakeholder contact information.

· Assist the Executive Director to coordinate MWL donor visits.

Resource Acquisition:

Pre-proposal/opportunity tracking:

Activities include but are not limited to the following:

· Lead the proposal development, design and grant acquisition.

· Assist the Executive Director in research and trend analysis to ensure that MWL is proactive rather than reactive in its fundraising strategies and donor engagement.

· Present funding ideas and concepts to appropriate stakeholders and donors.

· Gather and share intelligence for individual sector opportunities; a) develop key understanding of sector strategies by donor, b) follow up on specific sectoral procurement opportunities.

· Identify potential partners, and play a lead role in the negotiation of teaming agreements;

· Assess level of risks associated with opportunity and ensure sufficient alignment with all relevant MWL strategies, and use information to make decisions whether or not to pursue specific opportunities.

· Engage and pre-position MWL with NGOs and institutional donors to develop consortia.

· Contribute to the external partner mapping exercise and ensure that results are incorporated into Resource Acquisition and Management Team strategy.

Proposal Development:

· Serve as proposal lead as assigned or support designated proposal manager, ensuring support/engagement of technical sector specialists, grant finance officer, and other key departments in project design.

· Prepare/write grant concept papers, proposals, budgets, and reports for MWL’s partnership and major donors.

· Participate in project design, implementation, and evaluation in collaboration with the sector heads, operations team and Quality Assurance department.

· Work with MWL Quality Assurance Team to ensure that a monitoring and evaluation system is included in grant proposals. Assist QA as needed in setting up reporting templates and processes for developing a detailed implementation plan.

· Ensure incorporation of internal and international humanitarian standards into all project design in collaboration with sector leads and QA department.

· Lead MWL contributions on joint initiatives with partners. When necessary, lead MWL efforts in forming consortia.

· Work closely with the finance department, quality assurance, sector teams, human resources, supply chain and all relevant departments on all proposal budgets.

· Facilitate and share lessons learned in the proposal development process.


· Follow up with donor(s) and partner(s) as necessary. For awarded grants, ensure complete, smooth transition to project managers, which includes actively supporting the grant start-up process. If proposal is denied, ensure debrief from

· donor and disseminate lessons learned to all relevant parties.

· Assist the MWL People & Culture department by clearly communicating the project staffing/consulting needs after submitting a proposal.

Grant Management:

Grant Start-Up

· Responsibilities include, but are not limited to:

· Ensure Programme Managers develop guidelines for grant start-up workshops.

· Ensure Programme Managers coordinate grant start-up with Support Offices, partners, and other key stakeholders.

· Ensure Programme Managers assist the Operations Director in start-up workshop and any required training (e.g., donor requirements).

· Ensure Programme Managers communicate outcomes of grant start-up to the donor and internal stakeholders.

· Ensure all involved staff have copies of approved program design (narrative, logframe, monitoring and evaluation plan, budget) and grant agreement and that they understand donor regulations, reporting and other requirements.

Grant Implementation

· On-going grant implementation support includes, but is not limited to:

· Support Programme Managers to ensure timely submission of high quality reports to donors.

· Ensure Programme Managers provide regular, positive, and productive communication with respective donor representatives, the field, and partners regarding the implementation of program activities.

· Ensure Programme Managers monitor grant implementation and resource/fund utilization rates in conjunction with the Grants Managers.

· Ensure Programme Managers coordinate and/or submit grant amendments.

Grant Close-Out

Support Programme Managers in the close-out process of grants (includes final reports, asset disposal).


· Leadership experience in program design and development, funding acquisition, program monitoring and evaluation, information management, capacity building, and compliance.

· At least 4 years’ field experience in a relief or development environment.

· Previous experience with successful multi-million-dollar donor proposal writing and budget preparation (USAID, ECHO, BPRM, UN agencies preferred).

· Must have a clear understanding of the working of the major MWL partners (UNICEF, WFP, USAID, EU, CIDA, and DFID etc.), their requirements and standards.

· General understanding of food security, education and protection programming in fragile contexts (development, resilience, emergency response).

· Must be able relate and represent MWL to these major program partners, in a highly professional manner.

· Must be able relate and represent MWL to these major program partners, in a highly professional manner.


· Holding Master degree or equivalent in relevant fields of study such as International Development, Political Science/International Relations, Economics, Sociology, or another related field.

· Experienced coordinating with INGO’s and other key stakeholders.

· High level of negotiation and persuasion skills.

· Ability to work in high tension and medium-to-high security risk situations.

· Ability to maintain performance expectations in diverse cultural contexts and under psychologically stressful environs and physical hardships.

· Ability to facilitate the creation of cross-functional project teams and the development of national strategies.

· Understands work from a process point of view and uses measurement and accountability systems effectively.

· Excellent time-management and prioritization.

· Demonstrates openness and transparency.

· Fluent in English and Turkish.

· Proficient in MS Office applications (Word, Excel, Outlook, Project).

This vacancy is archived.

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