Under the overall guidance and direct supervision of the Deputy Resident Representative and under direct supervision of the Programme Managers of the Human Security Trust Fund Project and the CVC-COIN Global Fund Project, in collaboration with project management units, the Programme Finance Officer is responsible for effective delivery of programme finance services ensuring effective and transparent utilization of financial resources and integrity of financial services. The Programme Finance officer promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.
The Programme Finance Officer works in close collaboration with the Programme and Operations teams in the Country Office (CO) and UNDP HQ for resolving complex programme and operations-related issues, ensuring successful CO performance in Finance.
Summary of key functions:
- Administers and implements the operational and financial management strategies for selected projects;
- Provides support to the Project Management Unit on development and management of budgets;
- Prepares financial report to the Project Managers, Country Office, and donors;
- Provides support to project accounting and the project closure process;
- Facilitates knowledge building and sharing on financial matters.
1. Administers and implements the operational and financial management strategies for selected projects, focusing on the achievement of the following results:
- Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system;
- Implementation of effective internal controls, proper functioning of a client- and delivery-oriented financial resources management system at the project level;
- Finance business processes mapping at the project level and elaboration of the content of Project Standard Operating Procedures in consultation with the Supervisor and Finance CO as required;
- Recommendation for any business process improvement to achieve efficiency and effectiveness in the implementation of the project;
- Provision of information and documents for project audits and spot-checks and follow up on the implementation recommendations.
2. Provides support to selected Project Management Units on the development and monitoring of budgets, focusing on the achievement of the following results:
- Provision of advice on budgeting exercise including UNDP cost-recovery methodology (implementation of General Management Service (GMS) and Direct Project Costing);
- Effective support to the Project Managers in preparing Annual Work plans;
- Preparation and monitoring of project budgets in ATLAS and implementation of control mechanism for monitoring budget preparation and revisions (as per annual workplan);
- Monitoring of budgetary status versus Authorized Spending Limit (ASL) and follow-up on gaps in ASL for projects;
- Monitoring of budget finalization and approval in ATLAS.
3. Prepares financial report to the Project Managers, Country Office, and donors, focusing on the achievement of the following results:
- Regular monitoring on the projects delivery and preparation of reports containing analysis of the financial situation and income and expenditure projections;
- Support the Project Manager in communicating on financial matters and provide responses to enquires on financial matters;
- Verification and reconciliation of various expenditures reports from ATLAS, including verification of the Combined Delivery Report and follow-up on their signing by National Counterparts;
- Provision of advice on reporting and support the preparation of donor reports.
4. Provides support to project accounting and the project closure process, focusing on the achievement of the following:
- Support in reviewing and clearing quarterly expenditure;
- Support the Project Management Unit (PMU) in preparing payment requests;
- Analysis for the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in ATLAS;
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
- Periodically follow up exception in dashboards and outstanding advance balance and identify remedial actions in coordination with the Project Management Units;
- Timely response to project and CO requests to resolve financial data issues;
- Control of the Accounts Receivables for the projects;
- Support to project closure activities including the timely review of commitments, assets, contributions etc.
5. Facilitates knowledge building and knowledge sharing on financial matters, focusing on the achievement of the following results:
- Advice to Project staff on UNDP administrative and NIM reporting, in particular, on budgetary issues;
- Support the training of the Project staff on financial management;
- Provision of guidance to the implementing agencies and other beneficiaries on routine implementation of project and the tracking of financial resources.
- Synthesis of lessons learned and best practices in programme finance;
- Sound contributions to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the accurate analysis and coordination of programme finance activities and will enhance UNDP’s credibility in the use of financial resources.
- Demonstrates integrity by modeling the UN’s values and ethical standards
- Promotes the vision, mission, and strategic goals of UNDP
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Knowledge Management and Learning
- Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example
- Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
- Ability to lead strategic planning, results-based management and reporting
- Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
- Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery
- Ability to implement new systems and affect staff behavioral/ attitudinal change
- Strong IT skills, Atlas
- Excellent knowledge of financial rules and regulations, accounting
- Excellent knowledge of Results Management Guide and Toolkit
Management and Leadership
- Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates good oral and written communication skills
- Demonstrates openness to change and ability to manage complexities
Master’s degree or Bachelors in Accounting and Finance, Business, Public Administration, Economics.
2 years of relevant experience with a Masters and 4 years with a bachelor’s at the national and international level in providing management advisory services and/or managing staff and operational systems. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems. Familiarity and prior experience with UNDP, other UN entities or other international development partner would be an asset.
Fluency in the UN and national language of the duty station.
Contract Duration: 1 year (renewable)