Programme Associate (IGU and Accelerator Lab)

  • Added Date: Tuesday, 11 June 2019
  • Deadline Date: Tuesday, 25 June 2019

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Purpose – the Programme Associate provides support to deliver CO programme and projects; and supports programme and project implementation

Reporting structure and partners – under the guidance of and directly reports to the ACD; collaborates with programme and operations staff, relevant GOVN and project staff, staff in the CO and UNDP HQs/Regional levels, relevant staff of development partners.

The UNDP Viet Nam programme portfolio consists of a mix of national implementation and direct agency implementation. In the 2017-2021 period, in adjustment to Viet Nam’s Lower Middle-Income context and the overall transition of ODA assistance that is underway, the UN will adjust its assistance to the new environment. UNDP in its new Country Programme will see a gradual transition of its programme portfolio to new forms of partnerships and new programming processes. Programme governance, management, and administration will therefore require a high degree of flexibility and agility, with a focus on contribution to offering high quality policy advisory and project implementation services.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.

 

1. Supports formulation of programme and project design strategies focusing on achievement of results through:

  • Support to collection, analysis and presentation of background information for preparation of CCA, UN One Strategic Plan, CPD, or equivalent, effective application of RBM tools and establishment of management targets (BSC).
  • Support to presentation of background information for formulation of UNDP country programme, draft project documents, work plans, budgets, pipelines.
  • Contributions to (i) the project formulation process, (ii) preparation of project document and (iii) appraisal processes, ensuring effective liaison with partners in this regard

2. Entering approved project proposals into ATLAS for project award generation; creation of projects including project activities and budgets in ATLAS, revision of project award and project status when required and delegated.Provides effective support to management of the CO programme and projects focusing on the achievement of the results through:

2.1 Support to Overall Project Management and Implementation:

  • Tracking and controlling program/project expenditures/disbursement rate against commitments to ensure the conformity with approved AWPs and Budget, determining gaps between budgets and expenditures, committed and actual allocated funds to advise POs for taking actions; supporting operational and financial closure of a project in ATLAS
  • May serve as Project Manager per ICF for one or more Activities
  • Supports to effective Procurement and Recruitment and contract management process as appropriate
  • Support POs in periodic review of project work-plans and advise POs/IPs on the progress and work-plan’s conformity to agreed results and outputs for finalization.
  • Quarterly reviews of NIM Project Advance and Financial Reports (FACE) forms with the approved AWP/QWPs and corresponding Activities and Expenditure accounts.
  • Supporting the organization of overseas study tours and monitoring visits, including DSA entitlement calculation and transportation.
  • Taking timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions and unapproved vouchers.
  • Supporting timely operational and financial closure of a project, determination of unutilized funds and processing operational/financial closure of projects in ATLAS;
  • Support the direct implementation of CO projects, including recruitment of international and national consultants, organizing technical workshops, training activities, consultations, travel arrangements and procurement of goods and services.

2.2 Provision of guidance on policies and procedures to IPs:

  • Updating POs and IPs on changes in financial policies, rules and procedures.
  • Providing advices, guidance and on-the-spot coaching to NIM project personnel on applicable policies and procedures (HPPMG, HACT, Cost Norms)

2.3 Quality assurance (HACT, M&E):

  • Supporting POs and IPs in day-to-day monitoring and implementation of project activities to ensure the project progress and achievement of results and outputs as planned.
  • Providing inputs to the auditing of NIM projects, supporting POs and IPs in follows-up on timely implementation of audit recommendations;
  • Supporting assessments of technical and financial management capacity (micro assessment) of IPs;
  • Supporting spot-checks on IPs, supporting the coordination of NIM audits and ensuring effective client liaison

3. Provides administrative support to the Programme Unit focusing on achievement of the following results through:

  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  • Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
  • Making budget check for requisitions, POs and vouchers.
  • Support to timely monitoring and actions towards satisfactory scorecard performance for the office
  • Coordinating calendar planning for Unit Heads and POs;
  • Maintaining, physically verifying and certifying assets and inventory.

4. Supports resource mobilization and partnership building through:                                         

  • Supporting Analysis of information on potential funding partners and sources, preparation of donor profiles.
  • Tracking and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas
  • Assists liaison and partnership activities with funding partners
  • Contributes to the preparation of timely, high quality reports to partners         
  • Providing administrative support to JPGs/UN coordination
  • Supporting the implementation and monitoring of Cost Sharing agreements, including performing required CS-related work in ATLAS as required and delegated

5. Knowledge building and knowledge sharing in the CO through:

  • Supporting organization of trainings for the operations/ projects staff on programme issues.
  • Supporting documentation and dissemination of lessons learnt and best practices in programme.
  • Sound contributions to knowledge networks and communities of practice
  • May serve as the focal point for administrative, operational or substantive matters within the unit or for the office as a whole.

 

Core competencies:

Innovation

Ability to make new and useful ideas work

Level 1: Support  (Reliable Replication)

Leadership

Ability to persuade others to follow

Level 1: Support  (Reliable Replication)

People Management

Ability to improve performance and satisfaction

Level 1: Support  (Reliable Replication)

Communication

Ability to listen, adapt, persuade and transform

Level 1: Support  (Reliable Replication)

Delivery

Ability to get things done

Level 1: Support  (Reliable Replication)

Technical function competencies

Primary:

Project Management   

Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals

Level 1: Support  (Reliable Replication)

Data Analysis  

Ability to evaluate, transform and model data to derive relevant findings- undertake & provide analysis of data to assess Org performance and or global trends

Level 1: Support  (Reliable Replication)

Quality Assurance       

Ability to perform administrative and procedural activities to insure that quality requirements and goals are fulfilled

Level 1: Support  (Reliable Replication)

Office Administration  

Ability to manage day-to-day office activities (including but not limited to travel management, facilities and asset management, policy and procedures maintenance) to meet operational needs

Level 1: Support  (Reliable Replication)

Report Writing

Ability to prepare quality reports

Level 1: Support  (Reliable Replication)

Secondary:

Knowledge Management

Ability to efficiently handle and share information and knowledge

Level 1: Support  (Reliable Replication)

Partnerships   

Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships

Level 1: Support  (Reliable Replication)

Team building

Ability to work effectively with diverse groups of professionals towards common goals

Level 1: Support  (Reliable Replication)

Education: 

Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.

Experience:

6 years of progressively responsible administrative or programme experience is required at the national or international level. 

Langguage:

Fluency in English and Vietnamese languages

Others:

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: 1 year with possibility of extension

This vacancy is archived.

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