Programme Associate - Access to Information Phase II Project

  • Added Date: Wednesday, 10 October 2018
  • Deadline Date: Wednesday, 24 October 2018

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Administration Assistant - Access to Information Phase II Project
Organization: UNDP - United Nations Development Programme
Added: Wednesday, 10 October 2018
Deadline: Wednesday, 24 October 2018
  • Support to formulation of programme strategies and implementation of the Country Programme Action Plan
  • Support to administrative activities of the Programme
  • Support to secretarial activities of the Programme
  • Support to resource mobilization
  • Support to knowledge building and knowledge sharing
  • Support E-filling related issue.
  • Perform other related duties and responsibilities as and when required assigned by project management.
  • Function as an effective team member of Admin component of the project.
  • Collection, analysis and presentation of information for programme formulation and implementation 
  • Research and development of working documents, compilation of background materials relating to the responsible programmes/projects in relevant areas.

Support to administrative activities of the Programme :

  • Preparation of non-PO vouchers for projects in Atlas.
  • Maintenance of the internal expenditures control system including timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. 
  • Creation of requisitions for development projects in Atlas and register of goods receipt in Atlas.
  • Making budget check for requisitions, POs and vouchers.
  • Facilitation of information flow, coordination of schedule both within the team and inter-teams.
  • Issuing gate pass for daily visitors, staff & officers.
  • Issuing entrance & existence permission for various types of office equipment.
  • Support to all meeting/training/workshop and different events of a2i programme.

Supports resource mobilization:

  • Review of contributions agreement, managing contributions in Atlas
  • Collection of information and analysis for partner profiles 
  • Follow-up on the resource mobilization activities

Support knowledge building and knowledge sharing:

  • Organize trainings for the operations/ projects staff on programme.
  • Synthesis of lessons learnt and best practices in programme.
  • Sound contributions to knowledge networks and communities of practice.
  • Participation in the trainings for the operations/projects staff on programme.
  • Contributions to knowledge networks and communities of practice.
  • File and archive management.

Support E-filling related issue:

  • To manage files in e-Filing system. He will create and maintain file permission in accordance of the requirement of each file.
  • To oversee file flow in e-filing system and ensure that the users are initiating new files, checking inbox and responding to incoming files by providing decision and opinion.
  • To provide support to a2i users and solve day to day problems that may occur while using e-filing.
  • To provide new a2i employee training on how to use e-filing system.
  • To provide new a2i employee training on how to use e-filing system.
  • Maintain user profile of A2i employee in e-filing software. He will creat and update user profile in timely manner.
  • Demonstrates integrity by modeling the UN’s values and ethical standards
  • Promotes the vision, mission, and strategic goals of UNDP
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Treats all people fairly without favoritism

Functional Competencies:

Knowledge Management and Learning

  • Shares knowledge and experience
  • Seeks and applies knowledge, information, and best practices from within and outside UNDP
  • Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

  • Strong writing ability with exceptional communication skills, both written and oral 
  • Strong computer skills with a knowledge of many desktop applications that will be useful for the position, such as Microsoft Word and Excel, e-mail, and all Internet browsers
  • Prior experience with the SharePoint platform is a plus 
  • Strong design sensibilities 
  • Experience with interacting with a range of clients 

Leadership and Self-Management

  • Highly organized with a keen eye for detail 
  • Ability to multi task under tight deadlines 
  • Ability to think quickly and improvise when necessary 
  • Creative self-starter with an ability to work independently and also as an integral part of a team to deliver results 
  • Focuses on result for the client and responds positively to feedback 
  • Consistently approaches work with energy and a positive, constructive attitude 
  • Demonstrates openness to change and ability to manage complexity 
  • Bachelor’s degree in Business Administration/ B. Com / Management / Social Science or any other relevant subject
  • Minimum 5 years professional experience in development / public sector
  • Minimum 2 years’ experience in programme strategies and implementation of the Country Programme Action Plan.
  • Prior experience of working with any international development organization will be an added advantage
  • Experience in the usage of computers and office software packages (MS Word, Excel, E-mails, PPT etc) and experience in handling of web-based management systems.

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: till 30 June 2019

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