Programme Associate

  • Added Date: Monday, 02 December 2019
  • Deadline Date: Monday, 16 December 2019

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  • Provides effective support to regional forward analysis function
  • Ensures provision of support to regional strategy and positioning function
  • Provides efficient administrative and logistics support
  • Facilitates knowledge building and management

Provides support to the regional forward analysis function, focusing on achievement of the following results:

  • Presentation of results of regional data collection, trend analysis, forecasting, and scenario planning to inform implementation of Strategic Plan, development of programming portfolio, crisis prevention strategies, etc.
  • Assistance in Integrating/aggregating results from country and regional programmes to inform strategic decision making, obtain CO buy-in on regional priorities
  • Helps identify regional priorities, emerging issues, region-wide solutions and ideas for business development

Ensure provision of support to regional strategy and positioning function of the team, focusing on achievement of the following results:

  • Support to the Strategic Analysis team in developing UNDP positioning on CO and sub-region portfolio
  • Presentation of thoroughly researched information and data on issues impacting the region for input in the preparation of ad-hoc briefings on political, sensitive and crisis issues and for proposing options with risk assessments for regional positioning as requested by members of the team.
  • Presentation of information/reports for identification of areas for regional and sub-regional support and interventions 
  • Assistance in the preparation of briefings, reports, presentations and other documents, ensuring adequate translation of UNDP positioning and corporate strategy, ensuring adequate compliance with corporate standards
  • Support to the development of regional and sub-regional (multi-country elements) strategies
  • Support organization of positioning activities for the Bureau

Provides efficient administrative support to the Unit and the Bureau, focusing on achievement of the following results: 

  • Set-up and maintenance of an efficient secretariat and filing system for the portfolio covered by the unit s/he is supporting
  • Maintenance of roster of consultants and experts used in the region, including feedback from clients (RR/RCs, CO staff, UN agencies) on performance of Consultants, for use in subsequent recruitments
  • Organization and scheduling of meetings originated by RBLAC, including reservation of room, notification to attendees; logistics; preparation of agenda; organization and distribution of key documentation; drafting/revision of meeting minutes; posting of relevant outputs;
  • Organization of travel and processing of travel requests in ATLAS for Team staff in line with UNDP Travel Manual; calculation of DSA entitlements and claims and ensuring the timely settlement of claims; 
  • Organization and scheduling of meetings for visiting missions; 
  • Secretarial and logistical support in process management in the Unit (meetings, retreats, minutes of internal meetings, etc.)
  • Backstopping and coverage for other support staff in the Bureau, such as programme and operational associates
  • Keep an up-to-date library of knowledge on CO and sub-regional portfolio, proactively sharing documents with team members and responding to their specific requests for information
  • Upload documents and relevant information on portfolio onto SharePoint for regional teams to access and contribute to building a common data source for the RBx.
  • Contribute to the organization of events such as webinars, conferences, staff retreats and cluster meetings that contribute to strategic vision positioning and knowledge sharing.
  • Support in the preparation of presentations, maintenance of datasets and preparation of other research inputs responding to specific requests.

Ability to make new and useful ideas work

  • Adapts deliverables to meet client needs

Ability to persuade others to follow

  • Proactively seeks and recognizes contributions of others

Ability to improve performance and satisfaction

  • Appropriately involves team in different stages of work and decision-making

Ability to listen, adapt, persuade and transform

  • Expresses information and views with adaptive reasoning and appreciation for complexity and variation 

Ability to get things done while exercising good judgement

  • Takes responsibility for addressing critical situations and delivering core value

Ability to efficiently handle and share information and knowledge

  • Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Ability to prepare quality reports

  • Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Ability to manage programmes and project with a strategy aimed at improved performance and demonstrable results

  • Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships

  • Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Ability to manage organizational resources and deployment in pursuit of innovative approaches and initiatives

  • Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Knowledge of analytical tools, market research and methods for undertaking substantive research on various policy related issues

  • Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Ability to identify and organize programmes and projects to implement solutions and generate resources

  • Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

 

  • Secondary Education, preferably with specialized certification in Accounting, Administration and Finance. University Degree in Business or Public Administration, Economics, Political or Social Sciences would be desirable, but it is not a requirement.

Experience

  • A minimum of 7 years of progressively responsible administrative or programme experience is required at the national or international level.
  • Experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
  • Knowledge of ATLAS project management module, travel module and reporting.
  • Fluency in English and Spanish, both oral and written, is required; working knowledge of other UN official language is an asset.

Important applicant information

Internally advertised General Service (GS) fixed-term appointment (FTA) positions located in Headquarters are open to GS staff members currently serving in New York/Washington D.C. who hold a UNDP permanent or FTA who are either US Permanent Residents, US citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.

Current UNDP GS staff serving outside of HQ must meet the eligibility criteria stated above prior to their application.

Selected candidates who meet the above mentioned eligibility criteria are responsible for their own travel and/or relocation costs

Local recruitment

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

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Contract Duration: 1 Year with possibility for extension

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