The UNV Field Units (FU) are mainly accountable for the mobilization and placement of UN Volunteers in UN Agencies, Funds, and Programmes focused on peace, development and humanitarian needs. The UNV Field Units represent and position UNV in the respective countries and bring UNV’s services and solutions closer to its partners from governments, UN entities, civil society and private sector.
Under the matrix management of the Portfolio Manager/Specialist, Regional Office, and the UNDP Resident Representative/Assistant Resident Representative, the Programme Analyst leads and manages the UNV Field Unit. She/he is responsible for effective strategic planning, leading to mobilization and placement of UN Volunteers, select administrative/operational support to volunteers, and advocacy and positioning of UNV interests in the country, in line with UNV’s Strategic Framework. The Programme Analyst builds and maintains relationships with main partners, and effectively coordinates with the Regional Office and HQ organizational units, on volunteer mobilization, programme implementation, and provision of substantive inputs and facilitation of corporate initiatives. The main responsibility of the Programme Analyst is to increase volunteer volume in-country through these programmatic and partnership functions.
UN Volunteer mobilization and management
- Liaise with UN agencies in the country to ensure an understanding of UNV’s mandate, key offers and the added value that UN Volunteer assignments bring in support to the achievement of their respective mandates;
- Maintain business intelligence on UN agencies, identifying specific entry points to diversify partnerships with the key result of increased volunteer assignments, including the assessment and reporting on the forecast demand for UN Volunteers in the country;
- Identify volunteer placement opportunities and present UNV value proposition and volunteer modalities with the objective of maximizing international and national volunteer presence, including collaboration in the preparation of descriptions of assignment, with partner agencies and other partners;
- Ensure that incoming and outgoing UN Volunteers are adequately briefed and debriefed and extend personal support and guidance to UN Volunteers serving in the country;
- Work closely with the UNDSS Security Advisor and provide support to the UN Designated Official to ensure a detailed understanding among UN Volunteers on all security-related issues;
- Monitor the well-being and performance of serving UN Volunteers through routine field visits to their duty stations and discussions with their supervisors and counterparts;
- Oversee and approve UN Volunteers’ entitlements as delegated, authorized, or needed;
- Provide overall management and administrative support to UN Volunteers and;
- Support the recruitment of national and international UN Volunteers as well as other administrative duties for placement and management of UN Volunteers assigned to the country in line with the conditions of service and in close coordination with the relevant organizational units.
Advocacy, partnership building, and UNV programme integration
- Lead UNVs’ field efforts as the representative of the organization in the country, ensuring key results and delivery of the Strategic Framework and the Sustainable Development Goals;
- Establish, foster and maintain effective outreach and relationships, including the formalization of partnerships and other exchanges of confidence such as inclusion in the United Nations Multi-Country Sustainable Development Framework (UNMSDF) for the Caribbean and within each of the Country Implementation Plans (CIP), as well as with government, UN agencies, NGOs, the private sector and other relevant development partners;
- Participate in UN thematic forces, UN-led assessments, UNCT, Programme Management Team (PMT) meetings, post-conflict needs assessments, UNMSDF planning processes, technical missions and funding appeals to identify opportunities for volunteerism and volunteer placement;
- Establish, foster and maintain effective outreach and relationships with local civil society organizations, prioritizing those focused on volunteerism, to contribute to community-led sustainable development in the country;
- Encourage national and local actors to establish a framework on volunteer infrastructure that supports volunteerism for peace and development, including the adoption of relevant policies and legislation;
- Strengthen and determine business intelligence related to partnerships, promotion of volunteerism and shaping and delivering volunteer infrastructure advisory services and conduct country scans as input for corporate planning processes;
- In close coordination with the Regional Office and the Communications Section at headquarters, prepare, disseminate and present country-specific promotional information on the mandate and work of UNV with relevant development partners and the media;
- Coordinate activities and plan events, in collaboration with other agencies, for annual, national and UN-recognized international celebrations, including the International Volunteer Day (IVD);
- Encourage and monitor serving UN Volunteers to embrace the ideals of volunteerism, act as advocates for volunteer action, and document their experiences in promoting volunteerism; and
- Support, in the case of UNV-funded projects UNV programmatic engagement.
- Develop and manage the implementation of the Field Unit’s annual work plan, including management and reporting on UNV support funds and budget;
- Lead the UNV country-presence to ensure coordinated and effective delivery of services as well as enable a supportive and collaborative work environment;
- Manage any UNV assigned personnel within the FU including supervision, performance assessment and capacity development; and
- Establish and monitor implementation of the FU’s annual work plan and set performance indicators;
- Liaise with UNV Focal Points across the Caribbean to maintain relationships and ensure that UNV Focal Points are providing support to the UN Volunteers in their respective countries;
- Provide knowledge transfer and training to UN Focal points in various UNV related systems such as VMAM, ATLAS HCM as it relates to hiring, managing and separation of UN Volunteers
Innovation: Ability to make new and useful ideas work
Leadership: Ability to persuade others to follow
People Management: Ability to improve performance and satisfaction
Communication: Ability to listen, adapt, persuade and transform
Delivery: Ability to get things done while exercising good judgement
Time Management: Ability to get things done to meet deadlines while juggling competing demands and requirements
Sustainable Development: Knowledge of sustainable development concepts, principles and issues and the ability to apply to strategic and/or practical situations, covering the economic, social and environmental dimensions
Peacebuilding and Reconciliation: Ability to support peace processes to facilitate recovery and development
Development Planning and Monitoring: Ability to develop business and planning processes at the national and local level and the ability to apply to strategic and/or practical situations
Relationship Management: Ability to engage and foster strategic partnerships with other parties, inter-agency coordination and forge productive working relationships
Results-based Management: Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results
Project Management: Ability to plan, organize, motivate, and control resources, procedures and protocols to achieve specific goals
Knowledge Management: Ability to capture, develop, share and effectively use information and knowledge
- Master or Bachelor degree in social sciences, international development, project management, public/business administration or related fields.
- 2 years of relevant work experience preferably in a humanitarian, development and/or peace related field (Master degree) or 4 years of relevant work experience preferably in a humanitarian, development and/or peace related field (Bachelor degree)
- Work experience with the United Nations would be considered an asset;
- Previous experience in a civil society setting and/or as a volunteer with volunteer management and/or promotion of volunteerism is a distinct advantage.
- Fluency in English, knowledge of Dutch and Spanish would be considered an asset
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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Contract Duration: 1 Year with possibility for extension