Program Coordinator - PROGR01352-00001

  • Added Date: Thursday, 14 February 2019
  • Deadline Date: Wednesday, 13 March 2019

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If you have a passion for making the world a better place and want to have a front row seat to the world stage, USIP is the place for you.

We are a nonpartisan institute chartered by Congress to tackle the world’s toughest problems. Working in conflict zones around the world, our staff advise and support the military, government officials and community leaders – to promote knowledge and practices that prevent, mitigate and resolve violent conflict. To learn more about USIP programs and job openings go to The Institute is headquartered in Washington DC with staff working in 22 different countries, at any given time up to 20% of the staff could be deployed working in the field.


The Program Coordinator, based in Baghdad, under the direct supervision of the Iraq country manager, leads the overall execution and supervision of all USIP programs in Iraq outlined in the duties and responsibilities listed below. The incumbent will also perform other duties as assigned. This position reports to the Iraq Country Manager.

This is a Fixed-Time Term Personal Services Contractor position.


  • Ensure that program teams develop work plans for each project,
  • Together with the Country Manager and Program Officer, recommend proper staffing and follow-up on recruitment
  • Take the lead, with the active collaboration of the staff and partners involved, for each new project or new phase of project on the organization, coordination of the kick off meetings;
  • Follow-up with project teams to ensure a timely and effective implementation of all activities.

  • Oversee the drafting of scopes of work for partners and sub-contractors; Ensure that the closure requirements for each final end of project are met by the PO and project team ;

  • Participate in regular monitoring visits in the field and oversees the proper monitoring of the program’s impact, assessment of the value of each activity in terms of its contribution to expected outcomes;

  • Actively participate in and facilitate the field team input to the proposal development and drafting processes;

  • In collaboration with the project team and the Program Development and Evaluation Officer, ensure an M&E framework (M&E plan, M&E tools, analysis) is in place and properly implemented for every project of the Iraq Program;

  • Plan and conduct monthly, quarterly and annual Program Review Meetings to assess progress, adjust plans in collaboration with the program team, and the support teams.

  • Discuss and validate with project leads their proposed changes/adjustments in activities if needed;

  • In collaboration with the project team and in coordination with the Finance and Admin teams, ensure the correct budget management of all projects or activities and the funds available for them.

  • In collaboration with the project teams and in coordination with all other departments, oversee the preparation of narrative, statistical and financial reports for donors as required, in a timely manner, as well as concept note and proposal for developing the portfolio;

  • Provide line management leadership to the program team ensuring they are all supported and guided to manage their projects and teams;

  • Contribute to the development of a capacity building plan of the program team and ensure its implementation;

  • Contribute to the development of the overall strategy of the Iraq program;

  • Performs other duties as assigned.


  • Masters degree in international relations or related field or equivalent experience required.
  • A minimum of 5-7 years of relevant professional experience required.
  • Management and supervisory experience
  • Demonstrated experience on Iraq. Significant time working in the country or region is preferred.
  • Strong research and analytical skills.
  • Excellent writing and oral communications skills, as well as cross-cultural skills, media skills, and the ability to deal with counterparts on every political, social and economic level.
  • Prior experience of working with and extensive knowledge of USIP, Department of State, and USAID is required.
  • Relevant knowledge of Project and Personnel Management and Mentoring processes, and familiarity with USIP programs in the Middle East.
  • ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­Familiarity with drafting and negotiating proposals and writing reports for USG agencies such as INL, DRL and USAID.
  • Familiarity with conflict and post-conflict environments including stabilization, resilience, reconciliation, and capacity-building approaches.
  • Professional fluency in English language is required. Knowledge of Arabic or Kurdish is a plus.

Compensation is commensurate with qualifications and experience.


To be considered for this position, please submit a complete application package consisting of:

  1. Completed employment application including titles, dates of hire and salary history.
  2. Cover letter
  3. Resume

For questions about this position please email Do not send resumes or attachments to this email address. Due to the high volume of candidates, only those applicants that are selected for further discussions will be contacted.

USIP is an equal opportunity employer. While females are strongly encouraged to apply to this position, it is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.

This vacancy is archived.

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