Procurement Associate - BuB Project (Filipino National Only)

  • Added Date: Friday, 12 January 2018
  • Deadline Date: Monday, 22 January 2018

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In light of significant socioeconomic disparity and poor governance systems, the Philippine government launched in 2012 the Bottom-Up Budgeting (BUB) initiative. The BUB is a national government program designed to facilitate annual participatory planning and budgeting at the city and municipal level with the active participation of civil society organisations (CSOs), grassroots organisations, and communities. The BUB has 2 central objectives: 1) Support the attainment of the Philippine Development Plan’s goal of inclusive growth and poverty reduction by funding relevant projects, and 2) strengthening state – society relationships at the local level by providing incentives for local government units (LGUs) to engage with citizens in the budgeting and planning of such projects. There are 13 national agencies involved, each one providing a menu of services that LGUs and local communities can choose from. The Department of Social Welfare and Development is one of the agencies currently implementing BUB through the KALAHI-NCDDP, PSB and SLP programmes.

 

However, due to weak social infrastructure, financial and administrative bottlenecks, low government and CSO capacities, as well as policy gaps, implementation performance has been lacklustre. While DSWD has introduced a number of initiatives to accelerate delivery for 2015 projects, it faces an immense challenge in 2016, wherein it will have to address the 2015 backlog in addition to delivering on the 2016 projects within an election year. It is in this respect that the United Nations Development Programme (UNDP) offers support to assist in the implementation of BUB through a government co-financing initiative, which draws from the Standard Basic Assistance Agreement (SBAA) signed by the Philippine Government and UNDP in 1977, and clarified by the 2015 resolution issued by the Government Procurement and Policy Board. This programme aims to deliver 80% of BUB projects in 7 regions in 2016, while at the same time, piloting enhanced governance infrastructure, capacities, and reforms that will enable DSWD, LGUs, and CSOs to execute BUB - and wider service delivery processes - effectively and, over time, independently, without the need for external support. 

The Procurement Associate will report directly to the UNDP Procurement Specialist and BUB project manager, who will head the BUB project management team. This team shall be based within the UNDP Democratic Governance Unit, headed by the Governance Team Leader. 

 

The Procurement Analyst will work in close coordination with the UNDP Procurement Team under the guidance of the UNDP Procurement Specialist. The Procurement Officer will directly responsible for the effective and timely delivery of procurement of goods, services and works for the project.

 

He/She is therefore expected to be able to analyze and interpret the financial rules and regulations, and provide solutions to a wide spectrum of complex issues related to procurement, while promoting a collaborative, client-focused, quality and results-oriented service.

 

The Procurement Officer is expected to work in close collaboration with DepEd, other units in the CO, primarily the programme and project teams in the CO and its field offices.

 

  • Completion of the Annual Procurement Plan for the Project and submitting them to the online platform of UNDP;
  • Prequalification of companies that can supply the project requirements;
  • Creation of Multiple LTAs for vendors found to be pre-qualified;
  • Develop/Implement the SOPs for the use of the LTAs, taking into consideration the possible need for secondary competition;
  • Implementation/Utilization of all existing LTAs and initiation of procurement activities that cannot be sources from the LTAs;
  • Supervise and implement the procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations;
  • Perform Buyer functions in Atlas for the creation of Purchase Orders for all procurement under the project. 

Corporate Competencies:

  • Demonstrates integrity and fairness by modeling UN values and ethical standards;
  • Displays cultural and gender sensitivity and adaptability;
  • Treats all people fairly and without favoritism; and
  • Shows strong corporate commitment.

 

Functional Competencies:

Development and Operational Effectiveness:

  • Ability to lead strategic planning and facilitate crucial decision making on operational matters;
  • Ability to lead the formulation, implementation, monitoring and evaluation of sound development programmes;
  • Ability to generate creative, practical approaches to overcome challenging situations;
  • Strong technical and practical leadership and knowledge in issues related to conflict prevention, peace-building, coordination and effectiveness;
  • Familiarity with UN system and role of key stakeholders in the area of national development plans and programmes, local-level planning, and aid management.

Knowledge Management and Learning:

  • Promotes knowledge management and a learning environment through leadership and personal example;
  • Experience in capacity development and facilitating positive transformational change;
  • Experience in providing technical assistance and substantive inputs in the area of peacebuilding.

 

Management and Leadership:

  • Builds strong relationships with clients, focuses on impact and responds positively to constructive feedback;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Demonstrates good oral and written communication skills;
  • Demonstrates excellent presentation skills;
  • Excellent computer skills, and applications for report and project planning;
  • Excellent organizational skills and proven ability to deliver projects within assigned deadlines;
  • Demonstrates openness to change and ability to manage complexities;
  • Excellent interpersonal skills and objectivity
  • Experience working collaboratively in a team structure in a multicultural environment.

 

Corporate competencies

  • Demonstrates integrity by modeling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Treats all people fairly without favouritism.

 

Functional and technical competencies

  • Ability to work in a diverse and multi-cultural environment;
  • Self-motivated and ability to work under pressure and  to meet strict and competing deadlines;
  • Displays analytical judgment and demonstrated ability to handle confidential and politically sensitive issues in a responsible and mature manner;
  • Demonstrates openness to change and ability to manage complexities;
  • Demonstrates self-management, including conflict management/negotiating skills on interpersonal issues;
  • Excellent oral and written communication skills in English and Filipino;
  • Excellent organizational skills and ability to work effectively in teams, delivering through and with others;
  • Computer literate; good knowledge of Microsoft Office Applications. 

Education:

  • Secondary Education is required.
  • College graduate in finance, accounting, or development related field; 

Experience:

  • 7 years of work experience for Secondary Education or 5 years of work experience for Bachelor’s Degree in finance, accounting, or development related field; experience in in procurement at mid-management level
  • Previous working experience with a UN agency and or DSWD an asset. 

Language Requirements:

  • Fluency in the English, Filipino and the local language.

Important application information

All posts in the SC categories are subject to local recruitment

Applicant information about UNDP rosters

Note:  UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply.  All applications with be treated in the strictest confidence.

 

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Contract Duration: 6 months (extension contingent on funding)

This vacancy is archived.

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