• Added Date: Wednesday, 27 February 2019

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  • Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
  • Implementation of contract strategy in the PETRA project including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.
  • Implementation of the strategic procurement including sourcing strategy,  supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement
  • Timely and duly preparation of procurement plans for the PETRA project and monitoring of their implementation.
  • Implementation of proper monitoring and control of procurement processes including organization of Request for Quotation (RFQ), Invitation to Bid (ITB) or Request for Proposal (RFP), receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
  • Review and certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
  • Management of procurement contracts and, upon delegation of responsibility, performing the functions of Manager Level 1 in Atlas for Purchase orders approval or higher level as per delegation authority 
  • Ensuring all  purchase orders are duly prepared and dispatched. Timely corrective actions on Purchase Order (PO)s with budget check errors and other problems.
  • Establishment of the procurement processes monitoring system for PETRA project and mechanisms to eliminate deficiencies in procurement.
  • Effective technical guidance  in procurement to  deal with  procurement for construction.
  • Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms. 
  • Organization of trainings for the operations/ projects staff on Procurement 
  • Synthesis of lessons learnt and best practices in Procurement Management.
  • Sound contributions to knowledge networks and communities of practice.
  • Effective contribution to learning and knowledge in gender mainstreaming  in procurement 
  • human rights and gender equality is prioritized as an ethical principle within all actions;
  • activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
  • any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
  • differentiated needs of women and men are considered;
  • inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
  • Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.
  • Promoting ethics and integrity, creating organizational precedents
  • Building staff competence, creating an environment of creativity and innovation 
  • Building and promoting effective teams, including working in teams and empowering project staff to create an enabling gender equality environment on non-hierarchical bases.
  • Creating and promoting enabling environment for open communication
  • Creating an emotionally intelligent organization
  • Sharing knowledge across the organization and building a culture of knowledge sharing and learning. Fair and transparent decision making; calculated risk-taking
  • Communication skills to exchange information, and key ideas in a manner that engages the audience and helps others to understand and retain messages about gender equality and parity
  • Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
  • Continues to seeks new and improved methods and systems for accomplishing the work of the unit
  • Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
  • Demonstrates comprehensive knowledge of information technology and applies it in work assignments
  • Ability to carry out gender-related economic, environmental, public research and analysis, to contribute to the formulation of policies, programme interventions, procedures, guidelines and tools.
  • Experience in managing large-scale post-disaster infrastructure programs/projects;
  • Ability to lead strategic planning, change processes, results-based management and reporting;
  • Ability to lead formulation, oversight of implementation, monitoring and evaluation of  development projects;
  • Ability to apply development theory to the specific country context to identify creative, practical approaches to overcome challenging situations.
  • Leverages different experiences and expertise of team members to achieve better and more innovative outcomes
  • Ability to analyze differentiated needs and interests of men and women as well as with a specific emphasis and respect to sexual orientation, region, ethnicity, age, disability, language etc.
  • Ability to consider that men and women are effected differently from different interventions and needs to be approached differently.  
  • Ability to get things done while exercising good judgement. Meets goals and quality criteria for delivery of products or services
  • Embraces complex challenges and opportunities for getting work don
  • Ability to embrace challenges with minimal supervision
  • Works to develop organizational awareness of UNDP’s approach to client service delivery and integrity and accountability
  • Anticipates client needs
  • Works towards creating an enabling environment for a smooth relationship between the clients and service provider
  • Demonstrates understanding of client’s perspective
  • Creates effective advocacy strategies
  • Contributes to the elaboration of advocacy strategies by identifying and prioritizing audiences and communication means
  • Uses the opportunity to bring forward and disseminate materials for advocacy work
  • Advocacy skills to promote gender equality approaches, to achieve the UNDP Gender Equality agenda or national gender equality agenda with internal and external partners
  • Sensitizes Stakeholders, donors and other international organizations to project’s strategic agenda, identifying areas for joint efforts
  • Strategic thinking and building partnerships to promote Gender Equality
  • Makes the case for innovative ideas documenting successes and building them into the design of new approaches
  • Identifies new approaches and strategies that promote the use of tools and mechanisms
  • Promotes knowledge management on gender equality issues
  • Ability to listen, adapt, persuade and transform. Synthesizes information to communicate independent analysis
  • Communicates ideas and positions with command and confidence
  • Finds common ground to solve problems
  • Innovation
  • Ability to make new and useful ideas work. Adept with complex concepts and challenges convention purposefully
  • Critically assesses established methods
  • Contributes to prototyping, piloting, and evaluating lessons / feedback


  • Master Degree or equivalent in Civil Engineering, Business Administration, Public Administration, Finance, Economics or related field would be preferable, but it is not requirement. 
  • Certification in Procurement or IPSAS areas is highly advantageous
  • 3 years of professional experience for candidate with Master Degree or 7 years of professional experience for candidate with Bachelor degree in the procurement field at the national or international level.
  • Experience in Engineering Procurement and Construction would be preferable 
  • Solid managerial experience in complex procurement
  • Solid experience in providing procurement advisory services in developing bill of quantity would be preferable. 
  • Experience in the usage of computers and office software packages, experience in handling of web-based management systems and ERP systems, preferably PeopleSoft.
  • Strong communication skills and previous proven experience in cooperation with government authorities would be an asset.
  • Experience in UNDP or UN Agency Operations Management is highly advantageous 
  • Fluency in written and spoken English is required;
  • Excellent interpersonal communication skills, writing ability and administrative skills.
  • Ability to work in multidisciplinary teams.
  • Ability to engage and negotiate with high level personnel in governmental institutions, external agencies, etc.
  • Proven analytical skills and ability to conceptualize strategic intervention.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements

Contract Duration: 12 MONTHS with possibility of extension

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