Procurement Analyst

  • Added Date: Tuesday, 15 May 2018
  • Deadline Date: Tuesday, 22 May 2018

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  • Elaboration and implementation of operational strategies;
  • Efficient management of procurement processes;
  • Elaboration, introduction and implementation of sourcing strategy and e-procurement tools;
  • Facilitation of knowledge building and knowledge sharing.
  • Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system.
  • CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Team, harmonization of the workflows in the office.
  • Elaboration and implementation of cost saving and reduction strategies including, but not limited to, accessing/creation of Long-Term Agreements (LTAs) as well as drawing on existing rosters.
  • Conceptualization, elaboration and implementation of contract strategy in the CO including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, tracking of cumulative contract amounts, management of the contract and contractor, legal considerations and payment conditions, risk assessment.
  • Conceptualization, elaboration and implementation of strategic procurement in the CO including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.
  • Conduct of regular meeting with the Procurement staff to track workload, resolve procurement bottlenecks, ensure balanced workload distribution, assist staff where management intervention is required to resolve issues, and ensure consistently high staff morale. 
  • Timely and proper preparation of procurement plans for the office and projects, establishment of the deadlines, uploading them into the PROMPT (online procurement planning platform of the Regional Bureau) and monitoring of their implementation.
  • Establishment and implementation of proper monitoring system and control of procurement processes including organization of RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
  • Certification of case submissions to the Contract, Asset and Procurement Committee (CAP), the Regional Advisory Committee on Procurement (RACP), and the ACP in Headquarters, as may be required by procurement cases.
  • Management of procurement contracts and, upon delegation of responsibility, performance of the functions of Manager Level 2 in Atlas for online Purchase orders approval, online Travel Authorization approval, and signing of contracts (offline).
  • Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
  • Management of the implementation of the procurement processes monitoring system and mechanisms, and coordination with other teams whose work impact the procurement process, to eliminate deficiencies in procurement.
  • Supervision of preparation of cost-recovery bills in Atlas for procurement services provided by UNDP to NIM projects, DIM projects other UN Agencies.
  • Establishment and implementation of harmonized procurement services, common travel services, DSA Surveys, elaboration of proposals on common services expansion in the UN House, introduction, contribution to HACT activities, and management of joint procurement for the UN Agencies in line with the UN reform.
  • Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
  • Roll out and management of the e-procurement system.
  • Organization and conduct of training for the operations, CAP Committee members, 
  • Displays initiative, sets challenging outputs for him/herself and willingly accepts new work assignments;
  • Takes responsibility for achieving agreed outputs within set deadlines and strives until successful outputs are achieved
  • Makes the case for innovative ideas documenting successes and building them into the design of new approaches;
  • Identifies new approaches and strategies that promote the use of tools and mechanisms;
  • Develops and/or participates in the development of tools and mechanisms, including identifying new approaches to promote individual and organizational learning and knowledge sharing using formal and informal methodologies
  • Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines;
  • Serves as internal consultant in the area of expertise and shares knowledge with staff;
  • Continues to seeks new and improved methods and systems for accomplishing the work of the Team;
  • Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
  • Demonstrates comprehensive knowledge of information technology and applies it in work assignments.
  • Anticipates client needs
  • Works towards creating an enabling environment for a smooth relationship between the clients and service provider
  • Demonstrates understanding of client’s perspective
  • Keeps the client informed of problems or delays in the provision of services
  • Uses discretion and flexibility in interpreting rules in order to meet client needs and achieve organizational goals more effectively
  • Solicits feedback on service provision and quality
  • Provides inputs to the development of organizational standards for accountability and results-based management
  • Promoting ethics and integrity, creating organizational precedents
  • Building support and political acumen
  • Building staff competence, creating an environment of creativity and innovation
  • Building and promoting effective teams
  • Creating and promoting enabling environment for open communication
  • Creating an emotionally intelligent organization
  • Leveraging conflict in the interests of UNDP & setting standards
  • Sharing knowledge across the organization and building a culture of knowledge sharing and learning. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Fair and transparent decision making; calculated risk-taking

Contract Duration: 1 Year with possibility for extension

This vacancy is archived.

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