Background Information - ECR
Based in Geneva, the Europe and Central Asia Regional Office (ECR) supports UNOPS offices throughout the region through: management, financial and programmatic oversight of global and country-specific portfolios, clusters and operations centres, including hosting services; fund and management advisory services; project implementation; procuring goods and services; and managing human resources.
ECR ensures that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between business units and projects across the entire region.
ECR operates global portfolios from offices in Geneva, Brussels and New York, and country-specific programmes from its operations and project centres located in Eastern Europe and Central Asian countries.
Background Information - Job-specific
The Portfolio Analyst is responsible for day to day implementation and operational support to various UNOPS Geneva based partners. He/she works in close collaboration with the operations, programme and project teams in Geneva Office and ECR, UNOPS HQ and partner UN agencies’ and Government officials for successful service delivery.
The Portfolio Analyst will perform the following functions:
- Assist in design and formulation of the work-plan for portfolio management, setting goals, targets and performance standards for the portfolio under his/her responsibility.
- Initiation of a project into OneUNOPS, support in finalization of funding agreement; determination of required revisions; coordination of the mandatory and budget re-phasing exercises, closure of projects through review;
- Assist in drafting of TORs for subcontractors and consultants; proposals of suitable firms or institutions and individual consultants; evaluation of proposals received; recommendations for contract awards; negotiations with successful bidder, for Portfolio Manager’s approval.
- Support in drafting of contract documents and letters of agreement with institutions and UN agencies; administration of contracts and agreements and processing amendments, if required, for Portfolio Manager’s approval.
- Monitor compliance of procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, analysis of parameters in support of proper design and functioning of a client-oriented procurement management system.
- Within delegated responsibility perform financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions.
- Monitoring and evaluation of performance of service providers, suitable firms or institutions.
- Supervision, certification and approval of service payments, purchase orders and other disbursements for the projects under his/her management (to be certified by Portfolio Manager and Finance)
- Follow up on audit recommendations and observations. All exceptions are timely reported.
Aggregate reports regularly prepared on activities, outputs and outcomes. Preparation of donor reports.
- Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learnt directly linked to programme/project management.
- Contribution to organization and client capacity-building of high performance delivery through coaching and mentoring of internal clients and partners.
- Focus on clients’ services, keeping them informed of the status of project activities. Oral and written periodic reports.
- Active interaction with clients to solicit feedback and gauge client satisfaction.
- Interaction with internal clients and regional portfolio managers to integrate and harmonize approaches.**
Demonstration of professional and personal ethics, transparency and openness to encourage respect and similar behaviour from colleagues.
Perform other related duties as instructed by supervisors.
Participation in the organization and conduct of training for the operations/ projects personnel.
Contributions to knowledge networks and communities of practice
Master’s Degree or equivalent in Business Administration, Public Administration, Economics, Environment, Political Sciences, International Relations, Social Sciences or related field.
A first-level university degree (bachelor’s) in combination with required qualifying experience may be accepted in lieu of the advanced university degree.
Some relevant experience with a master’s degree is desirable. 2 years of relevant work experience post-bachelor’s degree is required.
Experience in the usage of computers and MS Office 2010 and/or newer versions is desirable.
Relevant experience at the national or international level in providing project management and transactional services is desirable.
Hands-on experience in design, monitoring and evaluation of development projects is desirable.
Fluency in oral and written English is required. French is an asset.
Strategic Perspective - Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization (for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above).
Integrity and Inclusion - Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Leading Self and Others - Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Partnering - Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Results Orientation - Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Agility - Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Solutions Focused - Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Effective Communication - Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Contract Type, Level and Duration:
Contract type: Individual Contractor Agreement (ICA)
Contract level: International ICA, level 1
Contract duration: open-ended, subject to satisfactory performance and funding availability.
For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
- Please note that the closing date is midnight Copenhagen time
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
This position is based in Switzerland and the contract fee is not exempt from Swiss laws, including but not limited to laws regarding taxation, social security, accident and health insurance.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.
Background Information - UNOPS
UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.
Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.