Operations Officer 170061

  • Added Date: Wednesday, 11 January 2017
  • Deadline Date: Wednesday, 01 February 2017

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Burundi is a small landlocked country (27,830 sq.km) which is one of the five poorest countries in the world. It is the second most densely populated country in Africa (approximately 11.18 million people- 470 inhabitants/sq. km). Burundi ranks 180th out of 186 countries in terms of the Human Development Index. Nearly 64.9% of the population live below the poverty line. Poverty is overwhelmingly rural and most of the country’s poor are small-scale farmers. Burundi economy is heavily reliant on agriculture which employs 90% of the population, though cultivable land is extremely scarce.

Poverty still affects a major part of Burundi’s population. Food insecurity is alarming as the country ranks the lowest position in the 2013 Global Hunger Index. Almost one in two households (around 4.6 million people) are food insecure and over half of the children are stunted (WFP, 2014 and 2016). Access to water and sanitation is very low and less than 5 percent of the total population has access to electricity (World Bank,

Economic growth remains negative in 2016 due to a fragile political environment, private consumption likely weakened following a contraction in food production, due to climate shocks, a longer than expected lean season and forced migrations (refugees and IDPs).

Positive developments in the real sector included private investment growth improving in recent months as consumer agro-industries (soaps and edible oils, beverages, and cigarettes) and the cement industry found new domestic and external markets. These areas drove an increase in the average monthly industrial production index by 1.7 percent between 2015 and 2016. However, low execution of domestically financed public investments and a reduction in externally financed projects have altered prospects for a quicker growth rebound.

While headline inflation has remained moderate at 6.0 percent, standing below the 8-percent convergence level agreed within the East Africa Community’s regional integration arrangements, the dire situation of foreign exchange reserves contributed to raising inflation expectations observed over the past months.

The Operations Officer (OO) position is based in Burundi Country Office with primary responsibility for supporting the Country Manager, Country Director and Country Program Coordinator (CPC) with respect to the performance of the existing portfolio, including a substantial trust fund portfolio, and ensuring its strategic alignment with the CPS. The Operations Officer supports the Country Manager, Country Director and Country Program Coordinator (CPC) and the Program Leaders to conduct country-specific monitoring and reporting on the existing lending and TF portfolio, and to identify and resolve country-specific implementation issues. The Operations Officer maintains up-to-date information on portfolio performance (IDA, IBRD, and trust funds) for Burundi in close collaboration with the CPC based in Washington. The Operations Officer is a member of the CMU Management Team that includes senior staff, which meets frequently to share information and resolve all relevant operational and administrative issues in the country office.

Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 3 year term appointment.

Duties and Accountabilities:

Roles & Responsibility

Coordinates and leads the quality control of the preparation of a Monthly Portfolio Report. The report monitors lending, non-lending activities, TF, and other key portfolio performance indicators. The report is shared with the government and the Country Team. Monitors and facilitates timely delivery on various milestones during the project cycle, including with respect to project closing and reporting. Support the implementation Support Team (comprising of FM, Procurement and safeguards specialists) by organizing its regular meetings with project TTLs and program leaders to discuss and find solutions to the ongoing concerns and to anticipate potential future problems/bottlenecks. Follow-up with government on recommendations in close consultation with the Country Manager, Country Director and Country Program Coordinator (CPC), and Program Leaders. Follow up on the Portfolio Action Plan as formulated in the Country Portfolio Performance Review (CPPR), with special focus on portfolio-wide actions in the areas of FM, procurement, safeguards, and M&E. Prepare the TTLs periodic meetings. Review, and draft comments on Implementation Status Reports for the Country Manager (CM). Provides inputs to or prepares diverse operational products/outputs (e.g. country briefings, background reports, case studies, portfolio performance reviews, etc.). Provide continuous case-by-case support to teams and the Implementation Support Team. Interact directly with the Program Leaders on daily work program issues, and provides operational support for problem or risky operations. To the extent possible, participate in operational missions and meetings and assist teams in resolution of difficult issues. The Operations Officer (OO) works closely and mentor junior/ACS staff on issues of portfolio management and monitoring. The Operations Officer (OO) will provide support to the management team Review, comment on, and clear all out-going correspondence; manage in-coming correspondence. Provide support in the Country Strategy Implementation program Support the Country Director (CD) and Country Program Coordinator (CPC) in implementation of the Country Partnership Strategy and provide assistance in preparing CPS Progress Report and Completion Report, particularly regarding portfolio implementation.
Selection Criteria:
Selection Criteria & Competencies:

• MA/MS with minimum 5 years relevant experience; a post graduate qualification in finance with a supplementary Business Administration will be an added advantage.
• Ability to deal sensitively in multi-cultural environments and build effective working relations with clients and colleagues in conflict-affected settings.
• Effective verbal and written communications skills both in French and English.
• Ability to function effectively in multi-disciplinary teams within a matrix environment.
• Good understanding of Bank policies, procedures and system.
• Recognized by peers and/or managers for ability to identify and pro-actively solve operational issues and problems.
• Demonstrates knowledge and understanding of the CMU's annual reporting, budgeting, and business planning.
• Ability to coordinate mechanisms to ensure efficient and effective procedures for routine workflow in the County office.
• Identifies the needed resources to accomplish results involving multiple stakeholders and finds solutions to obstacles affecting key deliverables.
• Shows leadership in ensuring the team stays organized and focused, and actively seeks and considers diverse ideas and approaches.
• Shares best practice, trends, knowledge and lessons learned across units and with clients and partners, articulating ideas verbally and in writing in a clear and compelling way across audiences of varied levels.

This vacancy is archived.

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