The island of Tuvalu, located in the South Pacific, is the fourth smallest nation in the world with a population of about 10,000. Due to its geographical remoteness and relatively limited size of the economy, it is one of the least developed countries. It is also one of the most vulnerable countries in the world to the impact of climate change induced sea-level rise and intensifying storm events. Recent cyclones have already shown large-scale population displacement, loss and damage of agriculture and infrastructure, contamination of water supplies, coastal erosion and scouring, impacting long term sustainable development of the country.
As such, in response to this climate challenge, the Government of Tuvalu and the Green Climate Fund (GCF) have jointly committed to US$ 38 million for the ‘Tuvalu Coastal Adaptation Project’ towards building coastal resilience which is an urgent national priority. This project will address the financial and capacity constraints at all levels – from technical to community awareness.
This GCF project will be executed by UNDP, in close partnership with the Government of Tuvalu, given its extensive experience in implementing climate change adaptation projects globally.
Under the direct supervision of Deputy Team Leader for the Resilience and Sustainable Development Team, the National Project Manager, jointly with the Chief Technical Advisor, is responsible for the implementation and project management of the TCAP. The position will also have matrix reporting arrangement to the Government of Tuvalu through the Director of Climate Change (CCPDCU) or the Permanent Secretary for the Office of the Prime Minister (OPM) who will contribute towards performance assessment. He shall provide for the direction of project activities, ensures the achievement of project targets and results, plans project activities and inputs, and manages the day-to-day implementation of the project.
The National Project Manager will be a Project Management Specialist. He shall work in close collaboration with the Government of Tuvalu and keeps them abreast of project progress and issues. He also liaises closely with UNDP CO Programme and Operations Teams and maintains effective working relationships with project donors and other partners.
Ensures the direction of project activities and the achievement of project targets and results, by focusing on the following deliverables:
- Develop the project’s Annual Work Plans (AWPs) and establish Annual Targets in accordance with the Project Document and in close coordination with the Government of Tuvalu and other members of the Project Management Unit;
- Ensures that the AWP incorporates a Gender Action Plan as well as a Stakeholder Consultation Plan;
- Ensures that the AWP conforms with the activity requirements enlisted under the Funding Proposal;
- Ensures that the AWP is neatly aligned with all the Project’s output indicators and set targets incorporated under the Funding Activity Agreement (FAA), the AMA, the Funding Proposal as well as the Project Document;
- Develop and monitor project budget while ensuring the timely implementation of AWP activities and the achievement of the project result;
- Organize Project Board meetings twice a year to present progress, issues and risks of the project and to seek an approval from the Board on any issues raised. Ensure timely preparation of agenda, update materials and minutes of the Board Meetings;
- Oversee and coordinate formulation and execution of detailed implementation plans, procurement and human resources, communication and risk management plans for the Project;
- Identify bottlenecks in project implementation and keep the Government and UNDP abreast of the issues and develop solutions;
- Establish adequate monitoring procedures and systems throughout project activities in close collaboration with the CO Team;
- Immediately escalate issues with potential to impact UNDP´s effectiveness, financial soundness or reputation to the UNDP CO Programme Team and Senior Management
Ensures day-to-day management of the project, by focusing on the following deliverables:
- Carry out the following elements of project management with support from other members of the PMU: o Annual work planning o Annual budgeting
- Procurement of goods and services o Budget and expenditure monitor and analysis
- Contractual management
- Quarterly and annual progress reporting o Quarterly operational reporting
- Oversee the appropriate use of project funds as well as the consistent application of UNDP rules and regulations while carrying out the project management activities described above;
- Draft and review terms of references and work specifications for all contractors’ work; monitor the work of consultants for local contractual management in close coordination with the Procurement Associate;
- Supervise and manage project personnel; establish performance objectives and standards, and ensure timely and appropriate feedback, guidance and support for optimum performance;
- Collect information on technical, financial, political, operational and management situations on the ground that affect the project implementation, and support the CTA in carrying out risk assessments;
- Monitor project risks and implement risk mitigation measures, jointly with the CTA; update the risk and mitigation measures at the Project Board meetings;
- Ensure that the Environmental and Social Management Plan and the Gender Action Plan are adhered to during the project implementation; If not, immediately inform UNDP and the Government and identify/discuss solutions;
- Provide inputs to audit management responses; implement audit recommendations for the project;
- Coordinate and prepare ad hoc thematic and substantive reports/analysis/briefs;
- Implement project communications activities in close collaboration with the Communications Specialist and UNDP;
Ensures and coordinates provision of high quality technical advice and building of partnerships:
- Ensure, with support from the CTA, that technical outputs are produced according to plans and up to highest technical standards; review and clear technical outputs for quality;
- Establish, maintain and facilitate strategic dialogue between UNDP, project staff and Government officials at central and local levels, in project´s areas of work;
- Advocate UNDP with the partners and stakeholders;
- Provide inputs to UN coordination platforms and participate in meetings, as requested.
Ensure communications with the Government of Tuvalu and local communities about progress, future plans and issues of the Project
- Maintain communications with the Government and local communities about progress, future plans and issues of the Project;
- Organize formal or informal briefing sessions with the Government, as needed, to inform them of any minor changes in the implementation plan, needs for adaptive management, and emerging risks;
- Act as the window for any environmental or social grievances from local communities;
- At the request of the Government and other national partners, prepare ad hoc communication materials to inform the progress of the Project.
Facilitates knowledge building and management, focusing on achievement of the following results:
- Ensure that the Project systematically builds capacities of the Government through introduction of innovation and best practices, access to knowledge and expertise and promote their application to project implementation;
- Ensure capturing and disseminations of lessons learnt during project implementation and coordinate with the Suva-based team for wider dissemination;
- Facilitate the Project’s representation and/or participation in international knowledge networks to draw on and share best practice and lessons learned.
- Promotes ethics and integrity and creates organizational precedents;
- Builds support and political acumen;
- Builds staff competence and creates an environment of creativity and innovation;
- Builds and promotes effective teams;
- Creates and promotes environment for open communications;
- Leverages conflict in the interest of UNDP and sets standards;
- Shares knowledge across the organization and builds a culture of knowledge sharing and learning.
Contract Duration: One year, with a possibility of extension